MONROE COUNTY SHERIFF’S OFFICE

 

 

General Order

 

 

 

 

CHAPTER:

 

 

TITLE:

090

 

 

Report Writing and Forms

EFFECTIVE DATE:

 

NO. PAGES:

REVIEWED/REVISED:

June 5, 2002

 

62

 

REFERENCE:

 

 

RESCINDS:

CALEA 1.2.6, 61.1.2, 82.2.1, 82.2.3, 82.3.2

 

Sheriff of Monroe County

 

 

 

 

 

 

 

I.PURPOSE: The purpose of this directive is to establish guidelines for proper case reporting and form completion.

II.DISCUSSION: This directive shall apply to all Sheriff's Office personnel. The report writing procedure set forth herein concerns the manner of recording information relative to law enforcement incidents, which come to the attention of the Monroe County Sheriff's Office. This directive explains and governs the use of the official Report Form exhibited, and is designed to guide the reporting deputies in preparing reports, which are brief but thoroughly descriptive and explanatory.

This directive does not amend, modify, or change any Office report or procedure that is not specifically covered herein.

This directive has been devised with a view toward cutting down the number of forms the field Deputy must carry, and with the aim of making reports simpler and easier to prepare by the uses of check boxes where possible.

With the proper use and application of the contents along with common sense, reports can be above reproach.

III.POLICY AND PROCEDURE

A. General Personnel Responsibilities

1.All members of the Office shall be personally responsible for the prompt preparation and submission of reports and investigations as prescribed.

2.All members of the Office shall affix their name to all official reports and forms submitted by them relating to matters subject to their investigation and/or assignment.

3.Supervisors shall be held responsible for the close scrutiny of reports submitted by their subordinates and for the correction of reports submitted to them with deficiencies, errors, incompleteness, etc.

4.Any supervisor receiving a report prescribed herein shall require compliance by his/her subordinates with the provisions of this manual. He/she shall specifically:

a. Require the use of the correct report form.

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b.Require preparation and submission of all necessary reports at the end of the Deputy's shift.

c.Require full and complete report of all essential information pertinent to the case.

d.Inspect the report to ascertain that the information contained therein is consistent with the charge to be made, that all parties named are adequately identified, their participation specified, and that all property mentioned in the report is properly described and evaluated along with serial numbers if available.

e.Check content of all reports received to ensure:

1)correct spelling, grammar, verbiage, sentence structure and logical thought is used

2)That lost, stolen, found or recovered property is fully described, including reasonable value

3)That all copies of reports pages show legible impressions

f.Be responsible for the prompt and proper forwarding of all required reports. B. Report Submission Requirements: [CALEA 82.2.1 a]

1.An Offense/Incident Report will be written and submitted when:

a.Information indicates a crime was committed

b.Document an arrest

c.Property is seized or impounded

d.The incident may be continual or the deputy feels it needs to be documented

e.The complainant insists a report be written

2.Should the victim and/or complainant express a desire not to file charges and/or not to have a report written, a report will be written and in the narrative it shall be noted that the complainant and/or victim refuses to cooperate or does not wish to pursue the investigation.

3.All subsequent investigations to our original case, will be documented on a supplemental report by using our original case number (i.e. recovered property/vehicle, warrant arrest, missing persons and long term investigations).

4.“No Report”: a report is not automatically required in the following circumstances:

a.The complainant/victim is gone and cannot be located when the Deputy arrives

b.The incident is purely a civil matter

c.Prior to the Deputy leaving the scene of a call that fits one of the above criteria, he/she will request from a supervisor permission for a "No Report". A supervisor, after being briefly enlightened as to the case, will then approve or disapprove a "No Report" disposition. If a supervisor cannot be contacted, a report will be written.

d.Assist Other Agency (AOA), including but not limited to:

1)traffic accident assists

2)escorts

3)prisoner transports for another agency

4)administrative transport

5)sick/injured person(s), if the Deputy does not provide first aid or take any other action

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6)fire calls, if:

a)A Fire Department responds, and

b)The Deputy takes no action e. Noise complaints, if:

1)the complainant(s) is/are anonymous, or

2)the complainant(s) is/are named and request(s) only that the noise be terminated, and if:

a)the noise is terminated, and

b)the Deputy writes a field contact card noting the subject(s) responsible for the noise, and

c)Communications enters the field contact number in the “Comments” field of the Call for Service record, and

d)there is no altercation between the subject(s) responsible for the noise and complainant(s).

f.Courtesy transport from a disabled vehicle, or other non-criminal transport.

1)When a Deputy provides a courtesy transport to a member of the opposite sex or to a juvenile of either sex, the Deputy will advise communications of the starting and ending mileage of the transport.

2)In every case, a field contact card will be written for each individual transported and under “Comments” will be noted “Courtesy transport” and the beginning point and destination, along with any other appropriate remarks.

g.“Walk-through” of bar or other business if there has been no breach of peace or other criminal activity. A “No Report” disposition will also be allowed should the Deputy request/require a patron to leave, if:

1)there is no criminal activity, and

2)a field contact card is written on each patron requested/required to leave

h.Other circumstances including neighborhood disputes, barking dog complaints, and suspicious person/vehicle complaints if the suspicious person/vehicle cannot be located by the Deputy.

i.Found property that has no serial number or other identifying mark, and no apparent value:

1)When found property is discovered by, or turned in to a Deputy, he/she is to examine it carefully for any serial number or other identifying mark, such as an owner-applied number.

a)If the Deputy finds no such number and is reasonably certain that no such number exists in an area of the object which is not immediately visible, and if the property has no apparent value, the Deputy is authorized to submit the property without an offense report, according to procedures described below.

b)If the Deputy is not certain that no serial number or other mark exists that could be used to determine at that time or at some point in the future whether the item was in FCIC/NCIC as “wanted”, he/she is to contact the/an on-duty supervisor, who will make the final decision regarding whether to look further.

c)If a serial number or other identifying mark is found on property with no apparent value, the Deputy is to check FCIC/NCIC to determine whether the property is

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stolen or wanted for any other reason. If it is, the Deputy is to follow established policy in writing an offense report.

2)Submitting property determined to have no serial number or identifying mark:

a)The Deputy will notify Dispatch that he/she will be submitting property without a report, plus the name of any supervisor who may have been involved in that determination.

b)Dispatch will not “PROP W/O ID” and any supervisor’s name in the Remarks section of the Call-for-service screen, and will enter the disposition code as 03 (“handled without report”).

c)The Deputy will submit the item(s) and a completed property receipt to the Property Division.

d)Items with no identifying numbers or marks but of obvious evidentiary and/or monetary value (i.e., drugs, some jewelry, etc.) are exempt from the provisions in this subsection. Offense reports must be written when such items are found and submitted to the Property Division.

e)In the event, a member of another law enforcement agency or of the public, requests documentation of such item(s) being turned in to the Sheriff’s Office, he/she is to be given a printout of the specific call for service, in accordance with established policies governing public access to law enforcement records.

j.There will be occasions when a report SHOULD be written in the above listed circumstances. The responding Deputy is responsible for recognizing such occasions and reporting accordingly.

5.Procedures

a.In the following instances, the preparation of a case report by the field unit may be omitted if any of the following circumstances are evident when the Deputy arrives on the scene of a call:

1)The case is "unfounded" at the scene, as indicated in Item 4 below.

2)The complainant is "gone on arrival" (“GOA”) and there are no circumstances on the scene requiring the Deputy to take any action.

3)A report would be a duplication of a previous report covering the same incident.

4)No law enforcement action is indicated because:

a)there is nothing to substantiate that the crime, violation or incident has occurred, and

b)there are no sick or injured parties, and

c)there is no loss or recovery of property, and

d)the incident is outside the jurisdiction of the Sheriff’s Office

e)the call must be totally groundless before it can be classified as "unfounded"

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5)Civil matter, referred.

6)"False" Burglary/Robbery Alarm: False alarm, as a general policy, will be a "No Report" situation. The following are provided as examples for clarification. The Deputy responding however, should keep in mind the circumstances involved and if they dictate, then the event be recorded for future use.

a)A bank alarm which has been cleared by the established "code" procedure and contact with bank personnel has been accomplished will be a "No Report" call.

b)An alarm call which the Deputy clears by having contact with persons at the premises or the responsible party responds to the premises will be a "No Report" call.

c)An alarm call to which the responsible party is contacted and refuses to respond may be a "No Report" call. (Does not apply to Banking Institutions).

d)An alarm call, which is cleared and no responsible party is contacted, or no responsible party can be contacted or located to respond, will be a report call.

e)In addition to the above, the Office will also allow a "No Report" status if we cannot locate a responsible party; and if:

(1)The responding Deputy visually checks the building exterior and determines that the building is secure.

(2)The Deputy advises Communications that the building is secure and Communication notes same under "comments" in CFS.

(3)The responding Deputy completes a Monroe County Sheriff's Office courtesy inspection card and either places the card in the mail slot under the door or returns it to the administrative sergeant so notification can be made to the property owner the following day. The card is not to be left in plain view as notification that the alarm is malfunctioning. Cards are available from Community Relations Officers.

b.The Communications Division will assign a case number to every request for law enforcement service including assists to other county agencies, municipal police departments and ambulance or fire department calls.

1)Dispatching of field units will include the case number in the original transmission. Case numbers will be needed whether or not a report is to be written.

2)When a complaint is initiated by a walk-in complainant, the individual will be put in either personal contact or telephone contact with a Deputy for case report completion.

3)Communications Officers will indicate "No Report" on the "case card" by drawing a diagonal line across the face of the card from the lower left-hand corner to the top of the card. [CALEA 82.2.3]

C.Uniform Crime Reporting: [CALEA 82.3.2 a, b, c]

1.In an effort to standardize the reporting of crimes, the International Association of Chiefs of Police developed the Uniform Crime Reporting system for the Federal Bureau of Investigation. For practical purposes the reporting of offenses known is limited to certain crime classifications because they are the crimes which are most likely to be reported to the police and they occur

090: 5 of 62

with sufficient frequency to provide an adequate basis for comparison. They are also serious crimes by nature and/or volume.

2.As of January 1, 1971, in compliance with Florida State Statute 23.089, the Office of the Sheriff, Monroe County as well as all law enforcement agencies in the State, must submit their Uniform Crime Reports to the Florida Department of Law Enforcement.

3.The following list of crime classifications is placed in this manual in their order of importance to the Uniform Crime Reporting system in an effort to familiarize the Deputy in the field with the report classification procedures. It will assist the Deputy in prioritizing categories of the incident or report. Classification of reports and arrests made will not necessarily be the most serious according to State Statute.

a.Homicide

b.Manslaughter

c.Forcible Rape

d.Forcible Sodomy

e.Forcible Fondling

f.Robbery

g.Aggravated Assault

h.Aggravated Stalking

i.Burglary (not Motor Vehicles)

j.Pocket Picking

k.Purse Snatching

l.Shoplifting

m.Theft from Building

n.Theft from Vending Machine

o.Theft from Motor Vehicle

p.Theft of Bicycle

q.Theft of Motor Vehicle Parts

r.All Other Larceny

s.Auto Theft

t.Gambling

u.Simple Assault

v.Simple Stalking (D.V. only)

w.Intimidation (D.V. only)

x.Arson

D. Hotel Rule:

a.The "Hotel Rule" as established by the Federal Bureau of Investigations, in the Uniform Crime Reporting Manual, and as accepted by Florida Uniform Crime Reporting is a system by which burglaries or B & E's of more than one hotel/motel room occurring apparently within the same time span and apparently perpetrated by the same subject(s), may be counted as one offense.

b.The following information has been gathered from both FBI and Florida Uniform Crime Reporting Manuals, past Office staff meetings and is included in this Manual in an effort to standardize the use of the "Hotel Rule" within this Office.

a.Necessary requisites governing use of the "Hotel Rule":

1)The Incidents In question must be burglary (B & E), and/or theft.

2)The incidents in question must have occurred in a series of hotel/motel rooms.

3)The incidents in question must have occurred within a reasonable time proximity.

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4) The incidents in question must have been perpetrated by the same subject(s).

NOTE: Use of the "Hotel Rule" is restricted in that all of the above requisites must be present.

c.Examples of proper usage of the "Hotel Rule".

a.A thief enters or attempts to enter two or more rooms in a hotel or motel on one occasion and steals or attempts to steal property from each room. Each room is rented by a separate guest(s).

b.Multiple thefts from vehicles are committed by the same subject(s) on the same occasion in a private parking lot or a public garage. A private parking lot is to be defined as any area in which parking is restricted to a particular group of people, such as employees, patrons, or guests.

c.In the above instances, one case number will be used, a separate lead sheet prepared for each room or vehicle and said case number subdivided on each lead sheet in the following manner, 1000(A), 1000(B), 1000(C). Compliance with the above will allow the reporting of all pertinent information, but will permit the department to count only one incident of burglary (13 & E) or larceny under case number 1000.

E.Types of Reports: See each section for their uses and instructions: [CALEA 82.2.1 b]

1.Arrest/Notice to Appear

2.Probable Cause Affidavit

3.Narrative Continuation

4.Adult Notice to Appear

5.Juvenile Civil Citation Form

6.Offense/Incident Report

7.Property Receipt

8.Vehicle Acquisition/Receipt

9.Uniform Traffic Citation

10.Field Contact

F.Specific Instructions for Completing Required Reports: [CALEA 82.2.1 c, d]

1.The Arrest/Notice to Appear Form: This form is used for any arrest that is made for any reason and it can be used for a "Notice to Appear." When a Deputy makes a "probable cause" arrest and no warrant exists, he will complete an Offense/Incident Report and Arrest/Notice to Appear. He will complete the Arrest/Notice to Appear in its entirety including a detailed narrative. He will then write in the NAME box on the Offense/Incident Report Arrestee/Suspect Section "See Arrest/Affidavit" leaving the remaining boxes for Arrestee blank, except those referring to the descriptive boxes at the bottom of the Offense/Incident Report. The Deputy will also write in the narrative section of the Offense/Incident Report "See Arrest/Affidavit." The narrative on the Arrest/Notice To Appear will then take the place of the narrative on the Offense/Incident Report. In some instances of serious crimes, as in a homicide, both narratives

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of Offense/Incident Report and Arrest Affidavit will be used depending upon information needed and requirements of a supervisor.

 

Administrative Section

 

OBTS Number:

This number will be supplied by Corrections personnel and placed on

 

Affidavit by arresting officer or squad supervisor. This is a mandatory

 

number

 

Report Type:

Enter the appropriate number in this field. "1" is used for a full custody

 

arrest, "2" is used for a Notice To Appear.

Juvenile:

For use when the arrested person is a juvenile.

Agency ORI:

Pre-printed

 

Agency Name:

Pre-printed

 

Agency Report Number:

The Sheriff’s Office case number shall be printed in this field. This is a

 

mandatory number

 

Agency Arrest Number:

The Sheriff’s Office Arrest Number shall be printed in this field. It is

 

obtained from the Booking Office. This is a mandatory number.

Location of Address:

Print the address of the location of the (include arrest and if appropriate,

 

include a business name of business) name.

Weapon Seized/Type:

If a weapon is seized at the time of arrest, choose the appropriate code

 

and place a “1” for yes and “2” for no in the space provided

 

If yes, provide the weapon type from the following list:

 

Handgun

Blunt Object

 

Rifle

Poison

 

Shotgun

Explosives

 

Firearm

Fire/Incendiary

 

Knife/Cutting Instrument

Simulated Weapon

Location of Offense:

Enter the address including the city where the offense for which the person

 

is being arrested took place. Include a business name as applicable

Date of Arrest:

Place the date of arrest or notice to appear in this field in month-day-year

 

order

 

Time of Arrest:

This field will reflect the time the officer arrest or notice to appear (use

 

military time).

 

Booking Date:

Not Used.

 

Booking Time:

Not Used.

 

Jail Date:

Not Used.

 

Jail Time:

Not Used.

 

Fingerprinted:

Not Used.

 

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Jail Number,

County ID Number,

Other Local

Number,

FDLE Number,

DOC Number,

FBI Number:

Name:

Alias:

Race:

Sex:

Date of Birth or age:

Height:

Weight:

Eye Color:

Hair Color:

Complexion:

Build:

Not Used

Defendant Section

Place the name of the defendant in this field in last, first, middle, order.

If the individual uses an alias, street name or maiden name, the name will be listed in the standard order, last, first, middle. If an alias or maiden name, designate which.

Place the appropriate code in this field.

Place either M or F in this field.

Place the date of birth of the defendant in month-day-year, if available or place the approximate age of defendant in the last two spaces in this field.

This is a three character numeric field and will be given feet and inches. Leading zeros will be used as required.

This is a three character numeric field and will be given in feet and inches. Leading zeros will be used as required.

NOTE: The following codes have been provided as the most common and are in no way intended to limit the codes that can be used.

Choose the appropriate color from the list below and place in this field.

BRO - Brown

BLK - Black

GRY - Gray

BLU - Blue

HAZ - Hazel

GRN - Green

UNK - Unknown

 

Select the appropriate hair color and place in this field. If the individual is partially bald, write the color of the hair that does exist.

BRO - Brown

BLK - Black

GRY - Gray

BLN - Blonde

RED - Red

WHI - White

UNK - Unknown

BAL - Bald

Choose the appropriate complexion for the individual being reported on from the list below.

LGT - Light

MED - Medium

DRK - Dark

RUD - Ruddy

UNK - Unknown

 

Choose the most appropriate build descriptive and place in this field.

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Scars, Marks, Tattoos, Unique Physical Features: Indication of Alcohol or Drug Influence

Local Address:

Phone:

Residence Type:

1

2

3

4

Permanent Address

Phone:

Address Source:

Business Address:

Phone:

THN - Thin

MED - Medium

HVY - Heavy

MUS - Muscular

UNK - Unknown

 

Describe and provide the location and the area of the body covered by the scars,

mark, tattoo or deformity mark, tattoo or deformity.

If the defendant at the time of arrest is the under the influence of alcohol or drugs,

check the appropriate "yes" boxes. If the defendant is obviously not under the influence alcohol or drugs, check the "no" boxes. If no determination can be made at the time of arrest, check the "unknown" boxes. If yes is checked, ensure that appropriate documentation is contained within the report to support this response.

Give the current local address of the defendant.

Place the defendant's residence area code and phone number in this field.

Select the appropriate code to match the individual's permanent residency as it relates to your agency's jurisdictional boundaries. Place the appropriate number in the space provided on the bottom line of the person's box.

City: If the permanent address of the individual reflects the same city in which the crime occurred, this number will be placed in the box provided.

County: If the permanent address of the individual reflects a city different than the location in which the crime occurred, but is within the same county, this number will be placed in the box provided.

Florida: If the permanent address of the individual reflects a city that is different than that of the crime and is out of the county but within the State of Florida, this number will be placed in the box provided.

Out-of-State: If the permanent address of the individual reflects an out-of- state or foreign country address, this number will be placed in the box provided.

Place the individual's permanent residency including city, state and zip code in this field. If the same as the local address, write "same".

Place the area code and phone number of the individual's permanent address if different from the local address.

Give document or person's name providing the address. For example: Driver's License, voter registration, state ID card, etc. If source is a person, give name in the standard order, last, first, middle.

Place the full address of the employer or school in this field.

Place the area code and phone number of the individual's permanent address if different from the local address.

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Address Source:

Give document or person providing the address. For example: Driver's

 

License, voter registration, state ID card, etc. (If source is a person, give

 

name in the standard order, last, first, middle).

Business Address:

Place the full address of the employer or school in this field.

Phone:

Provide the business telephone number with area code in this field.

Occupation:

Identify the means by which the individual makes a living or learned trade

 

skills the individual might have. Any skills or job abilities that might assist

 

in locating the individual in the future or past information concerning the

 

individual.

Driver's License,

Provide the two character state abbreviation and then list the driver's

 

license

State/Number

number of the individual

Social Security

Ensure that all nine digits of the social security number are provided

Number:

 

INS Number:

Place the immigration naturalization service number if applicable in this

 

field ("Green Card" number)

Place of Birth:

Provide the name of the city, state and country where the individual was

 

born.

Citizenship:

Place the two character code for the country(s) to which the individual has

 

citizenship. See Appendices for abbreviations of states and countries.

 

Co-Defendant Section

Co-Defendant's Name

Last, first, middle, place the name of any co-defendant arrested or at large

 

in conjunction with this case.

Race:

Place the appropriate alpha code for the race of the co-defendant from the

 

code provided in the defendant section above.

Sex:

Place M or F in this field for the co-defendant's sex.

Date of Birth:

Place the date of birth of the co-defendant in this field in month/day/year

 

order, if known, or approximate age of the co-defendant.

Status:

Check the appropriate category(s) for the co-defendant reported.

1

Arrested

2

At Large

3

Felony

4

Misdemeanor

5

Juvenile

 

Charge Section

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Charge Description:

Paraphrase the charge for which the individual is being arrested.

Counts:

Place the number of counts of the charge being placed on the defendant

Florida Statute/Ordinance

Check whether the charge is a state statute or an ordinance.

Statute Violation Number:

Place the appropriate statute(s) in the fields providing the chapter and

 

section as well as subsections and unit.

Violation of Section (ORD)

If a municipal ordinance involves the same elements as a corresponding

 

state statute, the ordinance number may be placed in this field. If the

 

municipal jurisdiction has an enabling code, place this number in the field

 

for each appropriate statute. Indicate the jurisdiction of the ordinance or

 

code as either municipal or county.

 

Code Section

Activity:

Choose the appropriate code and place in this field.

N

N/A - Not applicable

P

Possess - Actual control, care and management of item.

S

Sell - To transfer or render a controlled substance in exchange for money,

 

services or items of value.

B

Buy - To acquire a controlled substance by paying or providing services or

 

items of value.

T

Traffic - The unauthorized manufacture, distribution, sale or possession

 

with intent to distribute any controlled substance in the quantities

 

established by Florida Statute 893.135.

R

Smuggle - Bringing on shore or across border of goods, wares or

 

merchandise for which duty has not been paid, or goods the

 

importation/exportation/ transportation whereof is prohibited

D

Deliver - Actual, constructive or attempted transfer from one person to

 

another.

E

Use - The use of a controlled substance or the legal use of a prescribed

 

substance by the individual.

K

Dispense/Distribute - The transfer or possession of one or more doses of

 

a medicinal drug by a pharmacist or other licensed practitioner to the

 

consumer or to one who represents individual to whom the drug was

 

prescribed or the delivery or transfer of a controlled substance.

M

Manufacture/Produce/Cultivate - The production, preparation,

 

propagation, compounding, cultivating, growing, conversion or processing

 

of a controlled substance either directly or indirectly.

Z

Other - Any activity involving a controlled or illegally used substance that

 

does not fit in the above categories.

Drug Type:

Choose the appropriate code and place in the space provided.

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N

N/A - Not Applicable.

A

Amphetamine - Any of various derivatives used as stimulants for the

 

central nervous system including but not limited to phenmetrazine,

 

methylphenidate and others.

B

Barbiturate - Any of various derivatives used as sedatives, hypnotics and

 

antispasmodics including but not limited to chloral hydrate, glutethimide,

 

methaqualone, benzodiazepines, and others.

C

Cocaine - Cocaine or ecgonine, including any of their stereo-isomer, and

 

any salt, compound, derivative or preparation of cocaine or ecgonine

 

made from the coca bush.

E

Heroin - A derivative of morphine in either a white or brown powdered form.

H

Hallucinogen - Any substance that includes hallucinations (excluding

 

marijuana) including but not limited to the following: LSD, mescaline and

 

peyote, amphetamine variants, phencyclidine, analogs and others.

M

Marijuana - Applies to all parts of any plant of the genus "Cannabis"

 

whether growing or not; the seeds thereof; the resin extracted from any

 

part of the plant; and every compound, manufacture, salt, derivative,

 

mixture or preparation of the plant or its seeds or resin.

O

Opium/Derivative - Any opium or salt compound, derivative or preparation

 

of opium including but not limited to raw opium, opium extracts, opium fluid

 

extracts, powdered opium, granulated opium, tincture of opium, codeine,

 

ethylmorphine, etorphine, hydrochloride, hydrocodone, hydromorphone,

 

metopon, morphine, oxycodone, oxymorphone, and thebaine.

P

Paraphernalia/Equipment - Any devices used in the production,

 

preparation, propagation, compounding, cultivating, growing, conversion,

 

processing or using a controlled substance.

S

Synthetic - Any drug made completely in the laboratory through the

 

deviation or variation of natural chemical compounds.

U

Unknown - When the type of drug or substance is unknown, this category

 

will be used.

Z

Other - Any other drug or controlled substance that does not fit in the

 

above categories will be placed in this category. If this category is used,

 

ensure that appropriate documentation is contained within the report to

 

support the use of this category.

Amount/Unit:

Provide the quantity and the measuring unit in this field. For example: 20

 

grams, 1 kilo, 2 tons, etc.

State Attorney

Not Used

Number:

 

Court Number:

Not Used.

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PC/CAPIAS/AC/BW/FW/PW/JUV.PR/CITATION

 

Check the appropriate category using the definitions below.

PC

Probable Cause - An apparent state of facts found to exist upon

 

reasonable inquiry which would induce an individual to believe, in a

 

criminal case, that the accused person had committed the crime charged.

 

If this category is checked, the probable cause will need to be contained

 

in this report.

Capias

The general name for several different "writs," the common characteristic

 

of which is that they require the officer to take the body of a defendant into

 

custody.

AC

Alias Capias - A second writ issued after the defendant has failed to

 

appear in response to a previous capias.

BW

Bench Warrant - Process issued by the Court itself, or "from the bench",

 

for the attachment or arrest of a person; either in case of contempt, or

 

where an incident has been found, or to bring in a witness who does not

 

obey the subpoena.

FW

Fugitive Warrant - A written order issued as a result of an individual fleeing,

 

evading or escaping to prevent arrest, prosecution or imprisonment.

PW

Parole and Probation Warrant - A written order issued as a result of an

 

individual failing to meet the requirements of parole or probation orders of

 

the Court.

JUV.PU

Juvenile Pickup - An order issued by the Circuit Court for the taking of the

 

named juvenile into custody.

Citation

A writ issued out of a Court advising a set date and act that must be

 

performed for compliance, or an order issued by a law enforcement

 

agency to appear before a magistrate or judge at a later date.

 

Place the number of the above checked document in the space provided

 

below the field.

Date Issued:

The date on which the document, either criminal or civil, was issued.

 

WRIT ATT/DOM VIO INJ/ORDER FOR ARREST

 

Check the appropriate category where applicable.

WRIT ATT

Writ of Attachment - A writ employed to enforce obedience to an order or

 

judgment of the Court. It may take the form of commanding the Sheriff to

 

attach the disobedient party and to have him before the Court to answer

 

his contempt.

DOM VIO INJ

Domestic Violence Injunction - A sworn petition before the Court resulting

 

in an injunction for protection in cases of domestic violence. Can include

 

all or any of the following injunctions.

1

An injunction restraining any party from committing acts of domestic

 

violence.

090: 14 of 62

2

An injunction excluding the respondent from the dwelling which the parties

 

share or from the residence of the petitioner.

3

An injunction on the same basis as is provided in Chapter 61, Florida

 

Statute, awarding temporary visitation with regard to children of the

 

parties.

4

An injunction provided as in Chapter 61, Florida Statute, establishing

 

temporary support for minor children or a spouse.

5

An injunction directing the respondent to participate in assessment and

 

treatment.

6

An injunction providing any terms the Court deems necessary for the

 

protection of the victim or domestic violence, including injunctions or

 

directives to the law enforcement agencies.

Order of Arrest:

Direction of a Court or Judge, made or entered in writing in order to take

 

custody of an individual for the purpose of holding or detaining him/her to

 

answer a criminal charge or civil demand.

Probable Cause Statement:

In determining probable cause to detain the defendant, the Magistrate

 

applies the same standard for issuance of an arrest warrant, and his

 

finding may be based upon sworn complaint, affidavit, deposition under

 

oath, or, if necessary, upon testimony under oath properly recorded.

 

The elements of the probable cause statement should include the specific

 

facts constituting the cause for arrest:

 

A substantiated description of the nature and circumstances of the

 

offense; and

 

The name of the person to be arrested, of if his name is unknown,

 

designate such person by any name or description by which he can be

 

identified with reasonable certainty.

 

The date and time of the offense should be inserted in the space provided.

Notice to Appear Section;

Check the appropriate statement(s) at the beginning of this section and

 

then provide the location including the Court, room number, address, date

and time that the defendant is to appear in Court. Then have the individual sigh the Notice To Appear section. If a juvenile is the defendant, have a parent or legal guardian sign also.

2.Specific Instructions for Utilizing the "Notice to Appear" Section: [CALEA 1.2.6]

a.Rules of Criminal Procedure, Rule 3.125, Notice to appear governs how and when an Office member may utilize the Notice to Appear in lieu of a physical arrest.

1)Notice to Appear means, unless indicated otherwise, a written order issued by a law enforcement officer in lieu of physical arrest requiring a person accused of violating the law to appear in a designated court or governmental office at a specified date and time. [CALEA 1.1.3]

2)By Arresting Officer. If a person is arrested for an offense declared to be a misdemeanor of the first or second degree or a violation, or is arrested for violation of

090: 15 of 62

a municipal or county ordinance triable in the county, and demand to be taken before a magistrate is not made, Notice To Appear may be issued by the arresting officer unless:

a)The accused fails or refuses to sufficiently identify himself or supply the required information;

b)The accused refuses to sign the Notice To Appear;

c)The officer has reason to believe that the continued liberty of the accused constitutes an unreasonable risk of bodily injury to himself or others;

d)The accused has no ties with the jurisdiction reasonably sufficient to assure his appearance or there is substantial risk that he will refuse to respond to the notice;

e)The officer has any suspicion that the accused may be wanted in any jurisdiction; or

f)It appears that the accused has previously failed to respond to a notice or a summons or has violated the conditions of any pretrial release program.

g)How and When Served - If Notice To Appear is issued, it shall be prepared in quadruplicate. The officer shall deliver one copy of the Notice To Appear to the arrested person and such person in order to secure release, shall give his written promise to appear in Court by signing the three remaining copies: one to be retained by the officer and two to be filed with the Clerk of Court. These two copies shall be sworn to by the arresting officer before another Deputy, Notary Public or a Deputy Clerk. If Notice To Appear is issued pursuant to subsection (b), the Notice shall be issued immediately upon arrest.

b.In preparing the Notice To Appear, the Arrest/Notice To Appear Section must be completely filled out. A signed copy is given to the defendant and the defendant must sign the remaining copies.

 

Administrative Section

Miranda Warning:

Check this box if the Miranda Warning was given to the defendant at the

 

time of the arrest.

Hold for Other Agency:

Provide the complete agency name in this field and the initials of the

 

verifying party.

Adults Only:

(Hold if for First Appearance) - Check if an adult is to be held for first

 

appearance, without bond, and then provide the reason in the space

 

provided.

Signature:

Complete the jurat section providing the officer's or complainant's

 

signature and then print the name in the space provided along with ID

 

number and the district to which the officer is assigned as applicable.

Oath:

Complete the section provided.

 

Bond Information

Date:

Not used

090: 16 of 62

Bond – Charge Number

Not used

Type- Bond Type

Not used

Returnable Court Date

Not used

Returnable Court Time

Not used

Release Date:

Not used

Release Time:

Not used

Releasing Officer:

Not used

Page-of-Pages:

(Found on all reports) - Indicate the placement of this page in relation to

 

the total report, (i.e., 1 of 3 pages, 4 of 20 pages).

 

NOTE: See example of "Arrest/Notice to Appear Form" at end of this

 

Chapter.

3.Probable Cause Affidavit: This form is used as the continuation for additional charges on Arrests/Notices to Appear and for all juvenile arrests, and as an affidavit for requesting warrant and/or capias.

a.On Misdemeanor Charge - Complainant can sign affidavit.

b.On felony charge - Officer signs affidavit insuring all elements of the crime are covered.

 

Administrative Section

OBTS Number:

This field will be completed by Corrections personnel.

Report Type:

Enter the appropriate number in this field.

Juvenile:

For use when the arrested person is a juvenile.

Agency ORI:

Pre-printed.

Agency Name:

Pre-printed.

Agency Report Number:

The Sheriff's Office case number shall be printed in this field.

Location of Offense:

Enter the address including the city where the offense for which the person

 

is being arrested took place. Include a business name as applicable.

Date of Offense:

Place the date of the offense in this field in month-day-year order.

Date of Arrest:

Place the date of arrest, if applicable, in this field in month-day-year order.

 

Defendant Section

Name:

Place the name of the defendant in this field in last, first, middle order.

Alias:

If the individual uses an alias, street name or standard order, last, first,

 

middle. If a maiden name, the name will be listed in the alias or maiden

 

name, designate which.

090: 17 of 62

Race:

Place the appropriate code in this field.

Sex:

Place either M or F in this field.

 

Date of Birth or Age:

Place the date of birth of the defendant in month/day/year if available or

 

place the approximate age of defendant in the last two (2) spaces in this

 

field.

 

Height:

This is a three (3) character numeric field and will be given feet and inches.

 

Leading zeros will be used as required. Example: 5 foot 3, would be 503.

Weight:

Write in weight in pounds, as 180.

 

NOTE: The following codes have been provided as the most common

 

and are in no way intended to limit the codes that can be used.

Eye Color:

Choose the appropriate color from the list below and place in this field.

 

BRO - Brown

BLK - Black

 

GRY - Gray

BLU - Blue

 

HAZ - Hazel

GRN - Green

 

UNK - Unknown

 

Hair Color:

Select the appropriate hair color and place in this field. If the individual is

 

partially bald, write the color of the hair that does exist.

 

BRO - Brown

BLK - Black

 

GRY - Gray

BLN - Blonde

 

RED - Red

WHI - White

 

UNK - Unknown

BAL - Bald

Complexion:

Choose the appropriate complexion from the list below.

 

LGT - Light

MED - Medium

 

DRK - Dark

RUD - Ruddy

 

UNK - Unknown

 

Build:

Choose the most appropriate build descriptive and place in this field.

 

THN - Thin

MED - Medium

 

HVY - Heavy

MUS - Muscular

 

UNK - Unknown

 

Local Address:

(Street, Apt #) Give the current local address of the defendant

Phone:

Place the defendant's residence area code and phone number in this field.

 

Juvenile Section

 

Parent/Legal

Check the appropriate category for the adult responsible for the juvenile

 

being reported.

 

Custodian/Other:

If other, please specify, such as social worker, sister, minister, etc.

Name - Last, First, Middle:

Put the name of the adult legally responsible for the juvenile.

Residence Phone:

Complete telephone number including area code.

090: 18 of 62

Address:

Place the address of the individual providing number, street, city, state and

 

zip code.

Business Phone:

Provide the complete telephone number of the adult including the area

 

code of either the employer or the school.

Notified by:

Name - Provide the name of the individual notifying the legally responsible

 

adult in the standard order: last, first, middle.

Date of Notification:

Give the date the individual was notified in this field in the following

 

manner: month, day, year.

Time of Notification:

Give the time of notification. This is a four (4) character numeric field using

 

military time. (Twenty-four hour time)

Juvenile Disposition:

Choose the appropriate category to identify the juvenile's handling and

 

place the code in the box provided.

Release to:

Name - Provide the name of the individual to whom the juvenile was

 

released in the standard manned: last, first, middle.

Relationship:

Place the relationship of the individual to the juvenile in this field.

Date of Release:

Provide the date the juvenile was released by your agency in the following

 

manner: month, day,year.

Time of Release:

Give the time of the release. This is a four (4) character numeric field using

 

military time. (Twenty-four hour time)

 

Charge Section

Charge Description:

Paraphrase the charge for which the individual is being arrested.

Counts:

Place the number of counts of the charge being placed on the defendant

 

Florida Statute/Ordinance: Check whether the charge is a state statute or

 

an ordinance.

Statute Violation Number

Place the appropriate statute(s) in the fields providing the chapter and

 

section as well as subsections and units.

Violation of Section (ORD):

If a municipal ordinance involves the same elements as a corresponding

 

state statute, the ordinance number may be placed in this field. If the

 

municipal jurisdiction has an enabling code, place this number in the field

 

for each appropriate statute. Indicate the jurisdiction of the ordinance or

 

code as either municipal or county.

 

Code Section

Activity:

Choose the appropriate code and place in this field.

N

N/A - Not applicable

P

Possess - Actual control, care and management of item.

S

Sell - To transfer or render a controlled substance in exchange for money,

 

services or items of value.

090: 19 of 62

B

Buy - To acquire a controlled substance by paying or providing services or

 

items of value.

T

Traffic - The unauthorized manufacture, distribution, sale or possession

 

with intent to distribute any controlled substance in the quantities

 

established by Florida Statute 893.135.

R

Smuggle - Bringing on shore/or across border of goods, wares or

 

merchandise for which duty has not been paid, or goods the

 

importation/exportation/ transportation whereof is prohibited.

D

Deliver - Actual, constructive or attempted transfer from one person to

 

another.

E

Use - The use of a controlled substance or the illegal use, of a prescribed

 

substance by the individual.

K

Dispense/Distribute - The transfer or possession of one or more doses of

 

a medicinal drug by a pharmacist or other licensed practitioner to the

 

consumer or to one who represents the individual to whom the drug was

 

prescribed or the delivery or transfer of a controlled substance.

M

Manufacture/Produce/Cultivate - The production, preparation,

 

propagation, compounding, cultivating, growing, conversion or processing

 

of a controlled substance either directly or indirectly.

Z

Other - Any activity involving a controlled or illegally used substance that

 

does not fit in the above categories.

Drug Type:

Choose the appropriate code and place in the space provided.

N

N/A - Not Applicable.

A

Amphetamine - Any of various derivatives used as stimulants for the

 

central nervous system including but not limited to phenmetrazine,

 

methylphenidate and others.

B

Barbiturate - Any of various derivatives used as sedatives, hypnotics and

 

antispasmodics including but not limited to chloral hydrate, glutethimide,

 

methaqualone, benzodiazepines, and others.

C

Cocaine - Cocaine or ecgonine, including any of their stereoisomer, and

 

any salt, compound, derivative or preparation of cocaine or ecgonine

 

made from the coca bush.

E

Heroin - A derivative of morphine in either a white or brown powdered form.

H

Hallucinogen - Any substance that includes hallucinations (excluding

 

marijuana) including but not limited to the following: LSD, mescaline and

 

peyote, amphetamine variants, phencyclidine, and others.

M

Marijuana - Applies to all parts of any plant of the genus "Cannabis"

 

whether growing or not; the seeds thereof; the resin extracted from any

 

part of the plant; and every compound, manufacture, salt, derivative,

 

mixture or preparation of the plant or its seeds or resin.

090: 20 of 62

O

Opium/Derivative - Any opium or salt compound, derivative or preparation

 

of opium including but not limited to raw opium, opium extracts, opium fluid

 

extracts, powdered opium, granulated opium, tincture of opium, codeine,

 

ethylmorphine, etorphine, etorphine, hydrochloride, hydrocodone,

 

hydromorphone, metopon, morphine, oxycodone, oxymorphone, and

 

thebaine.

P

Paraphernalia/Equipment - Any devices used in the production,

 

preparation, propagation, compounding, cultivating, growing, processing

 

or using a controlled substance.

S

Synthetic - Any drug made completely in the laboratory through the

 

deviation or variation of natural chemical compounds.

U

Unknown - When the type of drug or substance is unknown, this category

 

will be used.

Z

Other - Any other drug or controlled substance that does not fit in the

 

above categories will be placed in this category. If this category is used,

 

ensure that appropriate documentation is contained within the report to

 

support the use of this category.

Amount/Unit:

Provide the quantity and the measuring unit in this field. For example: 20

 

grams, 1 kilo, 2 tons, etc.

State Attorney Number:

Not used.

Court Number:

Not Used.

 

PC/CAPIAS/AC/BW/FW/PW/JUV.PU/CITATION

Check the appropriate category using the definitions below.

PC

Probable Cause – An apparent state of facts found to exist upon

 

reasonable inquiry which would induce an individual to believe, in a

 

criminal case, that the accused person had committed the crime charged.

 

If this category is checked, the probable cause will need to be contained

 

in this report.

Capias

The general name for several different "writs," the common characteristic

 

of which is that they require the officer to take the body of a defendant into

 

custody.

AC

Alias Capias – A second writ issued after the defendant has failed to

 

appear in response to a previous capias.

BW

Bench Warrant - Process issued by the Court itself, or from the bench", for

 

the attachment or arrest of a person; either in case of contempt, or where

 

an incident has been found, or to bring in a witness who does not obey the

 

subpoena.

FW

Fugitive Warrant – A written order issued as a result of an individual

 

fleeing, evading or escaping to prevent arrest, prosecution or

 

imprisonment.

090: 21 of 62

PW

Parole and Probation Warrant – A written order issued as a result of an

 

individual failing to meet the requirements of parole or probation orders of

 

the Court.

JUV.PU

Juvenile Pickup – An order issued by the Circuit Court for the taking of the

 

named juvenile into custody.

Citation

A writ issued out of a Court advising a set date and act that must be

 

performed for compliance, or an order issued by a law enforcement

 

agency to appear before a magistrate or judge at a later date.

 

Place the number of the above checked document in the space provided

 

below the field.

Date Issued:

The date on which the document, either criminal or civil, was issued.

 

WRIT ATT/DOM VIO INJ/ORDER FOR ARREST

 

Check the appropriate category where applicable.

WRIT ATT

Writ of Attachment – A writ employed to enforce obedience to an order of

 

judgment of the Court. It may take the form of commanding the Sheriff to

 

attach the disobedient party and to have him before the Court to answer

 

his contempt.

DOM VIO INJ

Domestic Violence Injunction – A sworn petition before the Court resulting

 

in an injunction for protection in cases of domestic violence. Can include

 

all or any of the following injunctions.

1

An injunction restraining any party from committing acts of domestic

 

violence.

2

An injunction excluding the respondent from the dwelling which the parties

 

hare or from the residence of the petitioner.

3

An injunction on the same basis as is provided in Chapter 61, Florida

 

Statute awarding temporary visitation with regard to minor children of the

 

parties.

4

An injunction provided as in Chapter 61, Florida Statute, establishing

 

temporary support for minor children or a spouse.

5

An injunction directing the respondent to participate in assessment and

 

treatment.

6

An injunction providing any terms the Court deems necessary for the

 

protection of the victim of domestic violence, including injunction or

 

directives to the law enforcement agencies.

Order of Arrest:

Direction of a Court or Judge, made or entered in writing in order to take

 

custody of an individual for the purpose of holding or detaining him/her to

 

answer a criminal charge or civil demand.

Probable Cause Statement:

In determining probable cause to detain the defendant, the Magistrate

 

applies the same standard for issuance of an arrest warrant, and his

090: 22 of 62

 

finding may be based upon sworn complaint, affidavit, deposition under

 

oath, or, if necessary, upon testimony under oath properly recorded.

 

The elements of the probable cause statement should include the specific

 

fact constituting the cause for arrest: A substantiated description of the

 

nature and circumstances of the offense, including all elements of the

 

crime.

 

The name of the person to be arrested, or if his name is unknown,

 

designate such person by any name or description by which he can be

 

identified with reasonable certainty.

 

The date and time of the offense should be inserted in the space provided.

 

At the end of the probable cause statement, space will be provided for the

 

Judge's comments as to whether or not probable cause was established.

 

Administrative Section

Miranda Warning:

Check this box if the Miranda Warning was given to the defendant at the

 

time of the arrest.

Hold for Other Agency:

Provide the complete agency name in this field and the initials of the

 

verifying party.

Adults Only:

(Hold if for First Appearance) Check if an adult is to be held for first

 

appearance, without bond, and then provide the reason in the space

 

provided.

Signature:

Complete the signature section providing the officer's or complainant's

 

signature and then print the name in the space provided along with ID

 

number and the district to which the officer is assigned as applicable

Oath:

Complete the section provided.

 

Bond Information

Date:

Place the date the bond is made in the space provided.

Bond – Charge Number:

Place the dollar value of the bond for each charge in the space provided.

Type – Bond Type:

Choose from the types of bonds provided at the left of this section and

 

place the bond type for each charge in the appropriate spaces.

Returnable Court Date:

Place the Court date on which the defendant is to appear in Court.

Returnable Court Time:

Using twelve hour time, place the time the defendant is to appear in Court

 

and check whether AM or PM.

Release Date:

Provide the date the defendant was released as a result of bond.

Release Time:

Using twelve (12) hour time, place the time the defendant was released

 

on bond in this field.

Releasing Officer:

Signature and ID/Badge number of the officer making the release of the

 

defendant.

090: 23 of 62

Page-of-Pages:

(Found on all reports) - Indicate the placement of this page in relation to

 

the total report, (i.e., 1 of 3 pages, 4 of 20 pages).

4. Narrative Continuation Form

OBTS Number:

This field will be completed by Corrections personnel.

Report Type:

Enter the type of Report continued.

 

NOTE: This may be used to continue the Probable Cause Affidavit Form

 

also.

Juvenile:

For use when the arrested person is a juvenile.

Agency ORI:

Pre-printed.

Agency Name:

Pre-printed.

Agency Report Number:

The Sheriff's Office case number shall be printed in this field.

 

Administrative Section

Miranda:

Check this box if the Miranda Warning was given to the defendant at the

 

time of the arrest.

Hold for Other Agency:

Provide the complete agency name in this field and the initials of the

 

verifying party.

Adults Only:

(Hold if for First Appearance) Check if an adult is to be held for first

 

appearance, without bond, and then provide the reason in the space

 

provided.

Signature:

Complete the signature section providing the officer's or complainant's

 

signature and then print the name in the space provided along with ID

 

number and the district to which the officer is assigned as applicable.

Oath:

Complete the section provided.

 

Bond Information

Date:

Not used.

Bond - Charge Number:

Not used.

Type- Bond Type:

Not used.

Returnable Court Date:

Not used.

Returnable Court Time:

Not used.

Release Date:

Not used.

Release Time:

Not used.

Releasing Officer:

Not used.

090: 24 of 62

Page-of-Pages:

(Found on all reports) - Indicate the placement of this page in relation to

 

the total report, (i.e., 1 of 3 pages, 4 of 20 pages).

5.Adult Notice to Appear: The adult Notice to Appear form mad be use in all instances as described above in section XYZ and should be used in place of the larger format.

Case Number:

Enter the appropriate Monroe County Sheriff's Office case number.

Date and Time Section

Enter the day, date (i.e., 6) month, year and time of the violation, circle the

 

appropriate time designator, a.m. or p.m.

Last:

Enter the person to be cited last name.

First Name:

Enter the person’s first name:

 

M I:

Enter the person’s middle initial.

 

Address:

Enter the person’s mailing and/or physical address.

Race/Sex:

Enter the appropriate race and sex where indicated.

Height:

Enter the person’s height in feet and inches. (i.e. 5 03).

Weight:

Enter the person’s weight to the nearest pound.

Hair:

Enter the predominant hair color.

 

BRO – Brown

BLK – Black

 

GRY – Grey

BLN – Blonde

 

RED – Red

WHI – White

Eyes:

Enter the person’s eye color.

 

 

BRO – Brown

BLK – Black

 

GRY – Grey

BLU – Blue

 

HAZ – Hazel

GRN – Green

Social Security Number:

Enter the person Social Security number.

Driver's License Number

Enter the person's driver license number and the state of issue's letter

 

designation. (i.e., FL, AL, OK, DE, etc.)

Scars, Marks, Tattoos:

Describe any tattoos and their location.

Employer:

List the company name or individual and a possible location. The island

 

the business is located is adequate.

at "location":

List where the offense occurred.

 

Zone/Grid:

Enter the Division (zone) and appropriate area grid.

"..following offense":

Describe the violation which occurred.

"in violation of":

Enter the state statute or county ordinance of the violation.

City/County Ord. Florida Statute: Check the appropriate Block.

090: 25 of 62

Details:

Provide a summary of and elements of the violation.

Court Info.:

Enter the Court and courtroom, date, year and time the person is to appear

 

to answer the charge.

Signature of Defendant:

The person cited signs here.

Officer's Name and ID:

Print your name and permanent Office ID number.

Signature of Officer:

Issuing officer signs here.

6.Juvenile Civil Citation: The Juvenile Civil Citation shall be used for all juvenile notice to appear situations.

Agency Name:

Enter the Monroe County Sheriff's Office.

Case No.:

Enter the Sheriff's Office case number.

Date and Time Section

Enter the day, date (i.e., 6), month, year and time of the violation, circle

 

the appropriate time designator, a.m. or p.m.

Last:

Enter the juvenile's last name.

 

First Name:

Enter the juvenile's first name.

 

M I:

Enter the juvenile's middle initial.

Address:

Enter the mailing and/or physical address of the juvenile.

Race/Sex:

Enter the appropriate race and sex of the juvenile.

Height:

Enter the height of the juvenile in feet and inches, (i.e., 507).

Weight:

Enter the weight of the juvenile to the nearest pound.

Hair:

Enter the predominate hair color;

 

BRO – Brown

BLK – Black

 

GRY – Grey

BLN – Blond

 

RED – Red

WHT – White

Eyes:

Enter the appropriate eye color;

 

 

BRO – Brown

BLK – Black

 

GRY – Grey

BLU – Blue

 

HAZ – Hazel

GRN – Green

DOB:

Enter the juvenile's date of birth, (i.e., 01/01/80).

Social Security Number:

Enter the juvenile's Social Security number if known. List UNK if it is not

 

known.

 

Driver's License Number:

Enter the juvenile's driver's license and the issuing state's two (2) letter

 

designation, (i.e., FL, NY).

 

Parent/Legal Guardian Name:

Enter the juvenile's parent or guardian's and note if parent or guardian.

090: 26 of 62

Phone Number:

List the parent/legal guardian's phone number. If both a work and home

 

number can be provided designate which is home or work.

Location:

Enter the location the violation occurred.

Zone/Grid:

Enter the division (zone) and grid of occurrence.

Violation Info.:

Brief description of violation and the City/County Ordinance or state statute

 

in violation of.

City/County Ord./

Check the appropriate box.

Florida Statute:

 

Details:

Provide full details of and elements of the violation.

Signature of Defendant:

Have the juvenile sign acknowledge receipt of the citation here.

Officer's Name and ID:

Print the name and provide your permanent Office ID number.

Signature of Officer:

The issuing Officer signs.

 

-- REVERSE SIDE OF CITATION --

Victim Info.:

Fill in the requested information as indicated.

Additional Info.:

Provide any additional information that may be of benefit to the officer or

 

court officials.

Ass/Batt Info.:

Enter the appropriate information for assault or battery case.

Drug Info.:

Enter the appropriate activity, type (of drug), quantity, unit, an value.

Theft Info.:

Enter the appropriate information as requested, referring to the Offense/

 

Incident Report for proper coding.

7. Offense/Incident Report Writing Manual

a.Specialized Report Formats: Office personnel are often required to complete reports for which certain specific information must be obtained. The most common of these reports are Sheriff's Vehicle Accidents, Boating Accidents and Aircraft Accidents. The following formats have been designed to assist personnel in completing Narrative Reports pertaining to the above.

1)Accidents Involving Sheriff's Marked or Unmarked Vehicles

Sheriff's Unit Number:

 

Vehicle:

Year, make, model, style, color, VIN number; license number, year, state,

 

type

Damage:

Type, location, dollar amount.

Driver:

Name, race, sex, age, date of birth

 

Address:

 

Phone:

 

Driver's License Number:

090: 27 of 62

 

Type:

 

Expires:

 

Injury: (Type, severity, condition)

Passenger:

Name, race, sex, age, date of birth

 

Address:

 

Phone:

 

Status: (Observer, prisoner, Deputy, transportation)

 

Location in Vehicle:

 

Injury: (Type, severity, condition)

Vehicle #2:

Year, make, model, style, color, VIN number; license number, year, state,

 

type.

Incident:

Include witness statements, attachments.

Supervisor Notified

 

/ On Scene:

Rank, name.

Medical Rescue:

Unit number, Names-Technicians.

Wrecker:

Name, Location vehicles towed.

FHP:

Name, Unit number/ID Investigating Trooper.

Photographs:

Taken by (whom) for Sheriff's Office.

 

NOTE: The report of a Sheriff's Vehicle Accident shall be prepared by a

 

supervisor. This report is in addition to the Florida Highway Patrol

 

Accident Report.

2) Boating Accidents

Type:

Capsizing, sinking, fire, explosion, collision.

Location:

Body of water name, location on water, nearest city or town.

Weather/Water Conditions:

Visibility: (Surface/below surface)

 

Weather: (Clear, rain, fog, storm)

 

Water: (Smooth, calm, choppy, rough, storm)

 

Wind: (Direction, velocity)

 

Temperature: (Air/water)

 

Forecasts Available Used: (Source/time)

Vessel #1:

Description: Year, Make, Model, Type (Open, Cabin, House, Other)

 

Length, bow registration number, hull number, hull type (wood, aluminum,

 

steel, fiberglass, wood/fiberglass), propulsion (outboard, inboard,

 

inboard/outboard), color. Damage: Amount, Type.

Operator:

Name, race, sex, age, date of birth, address, phone number, vessel

 

operating experience, boating safety training-type, date. Injury:

Occupants/Towed:

Name, race, sex, age, date of birth, address, phone number, activity,

 

injury.

090: 28 of 62

Equipment:

Personal flotation devices: (no.)

 

Used: (no.)

 

Fire extinguisher: (type), (amount used).

Emergency Signal Device:

(type, used – yes, no) Equipment failure caused accident (description of

 

how).

Vessel #2:

(Same format as above)

Injured/Deceased

Name, race, sex, age, date of birth, address, phone number, nature/extent

 

of injuries, condition. First Aid: Type, by whom. Suspected cause of death.

 

Transported by: _____________________________

 

To: (Facility)

 

Next of kin: Name, address, phone

 

Notified by: _________________________________

Incident:

Include cause of accident and if Coast Guard aid to navigation was present

 

and/or contributed to accident.

3) Aircraft Accidents

Location:

(Airport name, key name, mile marker, Gulf/Ocean) (If water, body of water

 

name, distance from shore)

Weather Conditions:

(Obtain from nearest weather service to area of incident)

 

Sky Coverage: (Clouds – clear, scattered, broken, overcast)

 

Visibility: (Statute miles)

 

Weather: (Rain, thunderstorm, hail, snow, ice, hurricane)

 

Vision Obstructions: (Blowing dust, sand, spray, fog, smoke & haze)

 

Severity: (light, moderate, heavy)

 

Temperature: (Degrees Fahrenheit)

 

Wind: (Direction/velocity)

Aircraft Destination:

From:

 

Due to Arrive: (Time)

 

Flight Plan Filed: (Location)

 

Activity: (Air taxi, instruction, pleasure, aerial acrobatics, business,

 

sightseeing)

Aircraft Description:

Year, make model, type (balloon, blimp, glider, rotor-craft, airplane)

 

Classification,

 

(Gyroplane, helicopter, single-engine land, multi-engine land, single

 

engine sea, multi-engine sea, ultra-light) Color, and registration number:

 

Damage: Type (Wings, fuselage, underside, landing gear, tail, fire)

 

Severity (none, minor, substantial, totaled)

Pilot:

Name, race, sex, age, date of birth, address, phone number, certification

 

number, Expires:_________________

 

Medical certification - classification:_________________ Date_______

 

Injury: (Type) Extent:_______________ Condition:_____________

 

First Aid: (Type) (By whom)

 

(List additional occupants using above format)

Incident:

Circumstances surrounding occurrence. Include suspicious activity (low

 

approach, extra fuel tanks, stripped interior, flying without lights or other

090: 29 of 62

 

suspicious or criminal activity indications) Indicate any evidence that may

 

indicate pilot intoxicated.

Notifications:

Supervisor: Name, rank, time, on scene

 

Medical Rescue, if any (Unit #, area)

 

PIO: (By whom, on scene)

 

CID: Name, rank, time, on scene

 

FAA/NTSB: Name, date, time, etc, by whom

Photographs:

Yes, no, - By whom for Sheriff's Office.

b.Common Data Elements: The following informational elements are common to all of the reports and will be addressed fully in this section rather than the individual instructions for each of the sections.

NOTE: All areas on the Offense/Incident from that are shaded in blue must be filled in UCR purposes, unless the information is not available.

Date:

The date will be a six digit numeric field in month, day, and year order in

 

the following manner.

 

 

 

Month:

Numbers 01 through 12;

 

 

Day:

Numbers 01 through 31;

 

 

Year:

Last two digits of the appropriate year.

 

 

Time:

The time will be a four character numeric field using military time (24-hour

 

time).

 

 

 

 

A.M.

MILITARY

P.M.

MILITARY

 

Midnight

2400

 

 

 

12:01 – 12:59

0001-0059

12:00 – 12:59

1200-1259

 

1:00 – 1:59

0100-0159

1:00 – 1:59

1300-1359

 

2:00 – 2:59

0200-0259

2:00 – 2:59

1400-1459

 

3:00 – 3:59

0300-0359

3:00 – 3:59

1500-1559

 

4:00 – 4:59

0400-0459

4:00 – 4:59

1600-1659

 

5:00 – 5:59

0500-0559

5:00 – 5:59

1700-1759

 

6:00 – 6:59

0600-0659

6:00 – 6:59

1800-1859

 

7:00 – 7:59

0700-0759

7:00 – 7:59

1900-1959

 

8:00 – 8:59

0800-0859

8:00 – 8:59

2000-2059

 

9:00 – 9:59

0900-0959

9:00 – 9:59

2100-2159

 

10:00 – 10:59

1000-1059

10:00 – 10:59

2200-2259

 

11:00 – 11:59

1100-1159

11:00 – 11:59

2300-2359

Name:

If a person, enter the last name, first name, middle name or initial. If

 

applicable, provide the suffix abbreviations used to distinguish between

 

fathers and sons (Jr., Sr., III, etc.) If a business or corporation, enter the

 

full legal name of the business or corporation.

 

Address:

Number and street, apartment number, city and state and zip code. Enter

 

the address of the individual, or business. The address will be provided in

 

the following manner. If possible, avoid the use of post office box numbers.

Include the number and street and when applicable, an apartment or suite number. Include the city and state and zip code. If rural area, provide

090: 30 of 62

 

directions from major roads or mile post or any descriptions that would

 

clearly define the location.

Telephone Numbers:

Complete telephone numbers, including area code and extensions where

 

applicable.

 

Administrative Headings

Offense - Arrest:

(Found only on the Narrative Continuation report) In the box provided,

 

place the appropriate number if the narrative continuation is (1) part of an

 

offense report or (2) if it is used as part of an Arrest/Notice to Appear

 

report.

Juvenile:

(Found on the Offense Incident and the Narrative Continuation reports)

 

Check this block as a flag to alert others if any information contained in

 

this report should not be released as public record due to juvenile

 

involvement.

Original or Supplement:

(Found on all reports) In the box provided, place the appropriate number

 

if the report is (I) part of the original report or (2) if a supplement to the

 

original already on file. The following format will be required on all

 

Supplementary reports:

 

Day-Date-Time of Occurrence:

 

Offense:

 

Victim:

 

Subject:

 

Property:

Page-of-Pages:

(Found on all reports) Indicate the placement of this page in relation to the

 

total report, (i.e., 1 of 3 pages, 4 of 20 pages). If a supplemental report,

 

the renumbering series should be restarted rather than adding to the

 

original report total.

Agency ORI Number:

(Found on all reports) This is the unique number assigned our agency.

Agency Name:

(Found on all reports) our agency's name should be recorded in the space

 

provided.

Agency Report Number:

(Found on all reports) Enter assigned case number in the spaces provided.

 

Start at the left of the field and leave the remainder blank.

Original Date:

This field will reflect the date you received the call.

 

Event Data

Reported (Day):

The day of the week that the report was received will be designated by

 

using the first three letters of the appropriate day. For example, Monday

 

would appear as Mon.

Date:

This field will reflect the date the call was received.

Time (Mil):

The time the call was received.

Time Dispatched:

The time the dispatcher referred the call to a (Mil) unit for response.

090: 31 of 62

Time Arrived:

The time the unit arrives at the incident (Mil) location.

Time Completed:

The time the unit notifies the dispatcher that (Mil) action concerning the

 

incident has been completed.

(From) Incident, Day, Date,

The left-hand field (day, date, time) is used in all cases where the exact

Time (To) Incident:

time of the offense is known. When the exact time can sections will be

 

used to denote the possible time span of the time period in which the

 

offense could have occurred.

Offense Number One and Two: This field will serve as a foundation for the offense indicator field and is pre-assigned immediately left of the description field. If multiple offenses are to be recorded, the most serious should be placed in the first entry.

Type:

Select the number of the appropriate code from the codes provided. If the

 

offense is both a violation of a state statute as well as an ordinance, the

 

state statute will override the ordinance, and the felony and misdemeanor

 

code will be used. The two (2) most serious violations should appear here

 

in order of their severity.

Incident Description:

Paraphrase the type of offense or incident that has occurred.

Attempted/Committed:

If the crime was attempted but not committed, then an (A) will be placed

 

in the space provided to the right of the field. If the crime was committed,

 

a (C) code will be used. If this field is not applicable, leave blank.

State Violation:

Place the appropriate statute(s) in the fields providing the chapter and

 

section as well as subsections and units when necessary. Refer to the

 

statute Manual to ensure valid data is being provided. Reportable

 

information not falling under a statute, (i.e., Missing Persons, or Foreign

 

Nationals With Diplomatic Immunity as 777.7777.7777).

NCIC/UCR Code:

The appropriate NCIC or UCR offenses code for the state statute will be

 

recorded by the Records clerk.

Incident Location:

Place the address of the incident in this field.

District:

Enter as 01, 02, or 03.

Grid:

Enter four digit number of grid.

Shift:

Enter shift as 1-day or 2-night.

Zone:

Enter as 01, 02, or 03.

Business Name/

If the incident occurred at or on the premises of a business establishment

 

or an

Area Identifier:

area commonly referred to by a name such as a sub-division or

 

neighborhood, place that name in this field.

Forced Entry:

If a premise is entered, choose the appropriate code from those provided

 

and place in the space provided.

Occupancy:

Place the appropriate code in the space provided to the right of this field

 

using the definitions provided below.

090: 32 of 62

Location Type:

Place the number of the most appropriate category in the box located to

 

the far right of the field. If multiple locations are possible, the officer should

 

choose the location type that possible contributed to the crime being

 

committed. If a location has several functions housed in one unit, (i.e.,

 

Winn Dixie), select the primary target of the offense. If more than one area

 

is targeted, the commercial category would be the appropriate code to use.

 

All numbers less than ten (10) will have a leading zero placed in the left

 

space.

Number of Offenses:

The number of offenses that occurred or were attempted during this

 

incident will be recorded here. If greater than one, the two most serious

 

crimes should be recorded by the state statute in the areas provided with

 

the most serious listed first. If the incident is non-criminal in nature, 00

 

shall be used to designate non- applicable. If the number of offenses are

 

unknown, UK will be used.

Number of Victims:

The number of persons and/or businesses that have been victims as a

 

result of the incident(s). If the incident being reported involved no victims,

 

00 will be used to denote the field is not applicable. If the number of victims

 

is unknown, UK will be used. This is a two character alpha/numeric field,

 

and all figures less than ten will have a leading zero in the left block.

Number of Offenders:

The number of persons identified as the perpetrators of the incident(s). If

 

the incident being reported involves no offenders, 00 will be used to

 

designate the field was not applicable. If the number of offenders is

 

unknown, UK will be used. This is a two (2) character alpha/numeric field,

 

and all figures less than ten will have a leading zero in the left block.

Number of Premises Entered:

This does not require that the structures be physically separate. Each

 

office, apartment, condominium, warehouse, etc. that is capable of being

 

enclosed separately and is rented, owned or leased by separate

 

individuals will be considered an individual premise. This is a two character

 

alpha/numeric field, and all figures less than ten will have a leading zero

 

in the left block. If no premise were entered, use 00. If the number of

 

premises entered is unknown, UK will be used.

Number of Vehicles Stolen:

This will be the number of vehicles stolen as result of the incident(s)

 

reported. This is a two character alpha/numeric field, and all figures less

 

than ten will have a leading zero in the left block. If no vehicles are stolen,

 

use 00. If the number of vehicles stolen is unknown, UK will be used.

Type of Weapon:

This field should be used for person’s crimes in which weapon or force is

 

used. If the incident is a property crimes or no type of force is used, 00 will

 

be used. Place the number of the appropriate weapon type in the space

 

provided to the right of this field. It should be noted, if a weapon is named

 

but not seen or used on the victim, the said weapon will be denoted here.

 

If more than one weapon is used, the weapon capable of producing the

 

most danger, injury or damages should be recorded.

 

Drug Section

Activity:

Choose the appropriate code and place in this field. If drugs are not

 

involved, leave blank.

Drug Type:

Choose the appropriate code and place in this field.

090: 33 of 62

Description:

Give a description of the drug or substance providing its form, for example,

 

capsule color, powdered, liquid or other.

Quantity:

Give the actual numeric amount of the drug/substance, relating to the units

 

below, in this field.

Unit:

Choose the appropriate code of unit from the list provided.

Estimated Street Value:

Give the estimated street value of the drug/substance in whole dollars.

 

Victim/Witness Section

Offense Indicator:

(Offense One, Two or both) This field will be used to define a

 

victim's/witness's role in, and relationship to, each of the offenses related

 

in the event data fields. If the individual is a victim of offense 1 as reported

 

in the Event Data, the 1 code will be used. If the individual is a victim of

 

offense 2 entered in the Event Data, the 2 code shall be used. If the person

 

was a victim/witness of both offenses recorded, the 3 code will be used to

 

describe their involvement. If the victim/witness is not associated with the

 

offense(s) recorded in the Event Data section, this field should be left

 

blank.

Victim/Witness Code:

Select the First code you come to that describes the Victim/Witness. If the

 

person is the victim, as well as the witness, only the victim code will be

 

used. The letter of the appropriate code will be placed in the victim/witness

 

code box in the victim/witness section.

Victim/Witness Number:

Each victim/witness/etc. contained on the report will receive a sequential

 

number. It is important to ensure that no numbers are left out or duplicated.

 

Place the number assigned to each victim/witness in the space provided.

 

If this is a continuation report, this number, if unknown can be renumbered.

Victim Type:

Select the first code you come to that is appropriate to the victim and place

 

the number in the box provided on the bottom line of the victim/witness

 

section.

Name/Business:

Last, first, middle or business name.

Residence Phone:

Complete telephone number including area code.

Address:

Number and street, apartment number, city, state and zip code.

 

Residential address of the individual, or if a business, the business

 

address will be provided.

Business Phone:

Complete telephone number including area code and extensions where

 

applicable.

Other Contact

Provide another address where the individual may be located, what time

 

the individual

Information:

is available for interview, whether or not an interpreter is needed for

 

interview, or any other pertinent data that might assist in contacting the

 

individual for follow-up activity.

Synopsis of Involvement:

Provide the role of the victim/witness in the incident itself. Where pertinent,

 

provide such information as to the location of the witness as it relates to

 

the offense, what the victim/witness can testify to, or other key information.

090: 34 of 62

 

If Victim Type 1, 2 or 3 (a person), the following portions of this section will

 

be completed. It is important that Law Enforcement Officers that become

 

victims while in the line of duty provide this information.

Race:

Place the appropriate letter in the box provided from codes given.

Sex:

Place the appropriate letter in the box provided from codes given.

Date of Birth or Age:

Month, day, year – Place the date of birth of the victim in this field or

 

provide the age in the last two spaces of the field. If the age is less than

 

ten, place leading zero in the field prior to the age.

Residence Type:

Select the appropriate code to match the individual's permanent residency

 

as it relates to your agency's jurisdictional boundaries. Place the

 

appropriate number in the space provided on the bottom line of the

 

person's box. If N/A, 0 must be entered.

0

N/A – Not applicable – This code will be used anytime the victim type

 

reflects the victim as other than an individual.

1

City – If the permanent address of the individual reflects the same city in

 

which the crime occurred, this number will be placed in the box provided.

2

County – If the permanent address of the individual reflects a city different

 

than the location in which the crime occurred, but is within the same

 

county, this number will be placed in the box provided.

3

Florida – If the permanent address of the individual reflects a city that is

 

different than that of the crime and is out of the County but within the State

 

of Florida, this number will be placed in the box provided.

4

Out-of-State - If the permanent address of the individual reflects an out-of-

 

state or foreign country address, this number will be placed in the box

 

provided.

Residence:

Place the number of the appropriate status in the STATUS: space

 

provided. If N/A, O must be entered.

O

N/A - Not Applicable. This field is to be used if the victim type is any other

 

than an individual.

F

Full Year – Resides in Florida for the majority of the calendar year

P

Part Year – Resides in Florida for up to six (6) months.

N

Non-Resident – Does not maintain an address in the State of Florida.

Extent of Injury:

Place the appropriate code in the box provided on the bottom line of the

 

victim/witness section. If N/A, enter N.

N

None - If the victim is a business, or if the crime committed did not result

 

in any injury to the individual, this will be the code to use.

M

Minor – If the crime committed involved physical contact and caused minor

 

bruises or contusions such as a black eye, bloody nose, etc., this code

 

should be used.

090: 35 of 62

S

Serious – If the crime committed resulted in serious or possible serious

 

injury to the individual, this code should be used.

 

NOTE: Any serious or extensive injury requiring hospitalization or any

 

medical information that is available should be included in the narrative

 

portion of the report as well as noted in this field.

F

Fatal – If the individual dies as a result of the crime committed prior to or

 

during the time the report is being generated, this will be the code to use.

Injury Type:

Choose the code that is consistent with most serious extent of injury as

 

best can be determined at the scene of the crime. Place all appropriate

 

codes in the order as presented in the spaces provided on the bottom line

 

of the victim/witness section.

00

N/A – This field will be used when the victim is a business or when the

 

extent of injury is none or fatal. No other code should accompany this

 

code.

01

Gunshot – Any injury caused by a projectile powered by energy supplied

 

by an explosive substance.

02

Stabbed – Any deep or open wound resulting from a weapon used to cut

 

or penetrate the victim's skin.

03

Laceration - Any open wound with edges deeply and irregularly cut

 

resulting from a weapon used to rip or tear the victim's skin.

04

Unconscious – This code should be used if the individual is unconscious

 

or loses awareness or conscious control, prior to or during the writing of

 

the report, as a direct result of force used by the offender against the

 

victim.

05

Possible Broken Bones – If a compound fracture has occurred, the broken

 

bone will be visible in the wound. If a simple fracture has occurred, the

 

limb or torso may be disfigured or have localized swelling and pain at the

 

point of the break.

06

Possible Internal Injuries – Internal injuries of the abdominal area are often

 

indicated by the coughing or spitting up of blood, accompanied by a

 

hardening of the abdominal area. Internal injuries to the head are often

 

indicated by fluids coming from the ear and nose and pupils that are

 

unevenly dilated or do not, react to light. Internal injuries also usually

 

accompany compound fractures.

07

Loss of Teeth – Any injury resulting in the loss of an individual's natural

 

teeth (not dentures, bridges or retainers).

08

Burns – Any injury to the skin caused by heat, hot liquids, chemical or

 

incendiary device.

09

Abrasion/Bruises – Any bruises or wounds where the skin has been

 

scraped or rubbed off.

99

Other – Any type injury not covered by the above categories.

 

090: 36 of 62

Victim Relationship to

This box will be completed for victims only and will advise of the victim's

Offender

relationship to the offender. Place the appropriate code in the space

 

provided. If there are multiple offenders with differing relationships to the

 

victim, select the closest relationship.

 

Suspect Section

Offense Indicator:

Offense One, Two or Both) – This field will be used to define a suspect's

 

missing, etc. role in and relationship to each of the offenses recorded in

 

the incident type field. If the person was a suspect, etc. of both offenses

 

recorded, the both category will be used to describe their involvement.

 

Place the appropriate code for the offense(s) reported in the event section

 

of the report in which the individual played a key role.

Suspect Code:

Using the definitions provided below, select the appropriate code and

 

place in the box provided.

S

Suspect – The term suspect will be utilized when the name of the suspect

 

is known and an arrest is forth-coming or when only the alias and/or

 

description of the perpetrator is known.

A

Arrest – any individual taken into custody in relation to a crime or as a

 

result of a Court Order.

E

Escapee – Any individual who had escaped from lawful custody of a law

 

enforcement officer or incarceration facility.

M

Missing – (Person(s) Report Only) – Any individual whose location is

 

unknown and is reported as lost or has disappeared for unknown reasons.

B

Missing/Recover – Any individual whose location was unknown became

 

known during the same time period.

R

Recovered Missing – (persons Report Only) – Any individual who has

 

been reported missing and their location has become known.

Z

Other – Any individual involved in the case and may be wanted for

 

questioning, that does not fall within the categories of suspect, arrested,

 

escapee, missing or recovered missing.

Suspect Number:

Each sequence of suspects, missing, arrestees, etc. contained on the

 

report will receive a sequential number. If this is a supplemental report,

 

you can start the numbering scheme again if you do not have the original

 

report available.

Juvenile:

Check this block if the information reported in this section pertain to a

 

juvenile.

Name:

Last, first, middle – Place the name of the individual in this field.

Nickname/AKA:

If a nickname, alias or street name such as "Lover", or "killer" is used,

 

place the name in this field.

090: 37 of 62

Number Arrested:

In-Book #:

Last Known Address:

Residence Phone: Race:

Sex:

Date of Birth or Age:

Height:

Weight:

Eye Color:

Hair Color:

Hair Length:

Hair Style:

Complexion:

Build:

(Found on the Offense Incident and Narrative Continuation reports) Place the number of persons arrested with relation to the incident being cleared in this field.

Place Monroe County Sheriff's Office In-book # in this box.

Give the most current address of the individual. The address will be given by number, street, city, state and zip code.

Complete telephone number including area code.

Place the appropriate race code from the codes listed.

Place the appropriate sex in the space provided.

Month, day, year – Numeric, two digit designators using leading zeros when required or place the age in the last two spaces provided in this field.

This is a three character numeric field and will be given in feet and inches. Leading zeros will be used as required. Space has been provided to give a range as required.

This is a three character numeric field and will be given in pounds. Leading zeros will be used as required. Space has been provided to give a range as required.

NOTE: The following codes have been provided as the most common and are in no way intended to limit the codes that can be used.

Choose the appropriate color and place in the space provided.

BRO - Brown

BLK - Black

GRY - Gray

BLU - Blue

HAZ - Hazel

GRN - Green

UNK - Unknown

 

Select the predominant hair color and place in the space provided. If the individual is not completely bald, write the color of the hair that does exist.

BRO - Brown

BLK - Black

GRY - Gray

BLN - Blonde

RED - Red (Auburn)

WHI - White

UNK - Unknown

 

Choose appropriate letter(s) frog codes at the bottom of Offense/Incident Report and place in box.

Choose appropriate letter(s) from codes at the bottom of Offense/Incident Report and place in box.

Choose appropriate letter(s) from codes at the bottom of Offense/Incident Report and place in box.

Choose appropriate letter(s) from codes at the bottom of Offense/Incident Report and place in box.

090: 38 of 62

Facial Hair:

Choose appropriate letter(s) from codes at the bottom of Offense/Incident

 

Report and place in box.

Teeth:

Choose appropriate letter(s) from codes at the bottom of Offense/Incident

 

sport and place in box.

Speech/Voice:

Choose appropriate letter(s) from codes at the bottom of Offense/Incident

 

Report and place in box.

Scars/Marks/Tattoos

Describe and provide the location of and the amount of area on the body

 

covered by the scars, marks or tattoos. If more room is needed, write in

 

box "See Describe) Narrative" and fully describe in Narrative of

 

Offense/Incident Report.

Missing Section:

In each of the missing fields, two boxes been provided so that two persons

 

may be reported on this form. The top box will correspond to the individual

 

recorded in the first suspect section and the bottom box will be used for

 

the individual in the second suspect section.

Incident Type:

Place the appropriate code in the box provided. If the type of incident is

 

unknown at the time of the initial report, use the endangered code to

 

ensure FCIC entry and continued file maintenance.

1

Runaway – Any unmarried person under the age of eighteen that runs

 

away from his or her parents, or legal guardian, without their permission.

2

Parental – Any removal by the natural or adoptive parent of the child,

 

without endangerment, of an unmarried person under the age of eighteen

 

from the legal custodian of the juvenile

3

Involuntary – A person of any age who is missing under circumstances

 

indicating that the disappearance was not voluntary.

4

Disabled – A person of any age who is missing and who is under proven

 

physical/mental disability or is senile, thereby, subjecting himself or others

 

to immediate danger.

5

Endangered – A. person of any age who is in the company of another

 

person under circumstances indicating that his personal safety is in

 

danger.

6

Disaster Victim – A person who is missing as a direct result of a disaster.

7

Voluntary Adult – Any adult who willingly leaves his or her family without

 

any endangerment to himself/herself or to others.

8

Unknown – Any time a person is missing in which they do not fit the above

 

categories, it will be placed in this field.

Foul Play Suspected:

Place the appropriate code in the box provided.

Missing Before?:

Place the appropriate code in the box provided as stated by the reporting

 

person.

Fingerprints Available?:

Place the appropriate code in the box provided.

090: 39 of 62

Photo Available?:

Place the appropriate code in the box provided.

Dental Records Available?:

Place the appropriate code in the box provided.

NCIC Form Provided?:

Place the appropriate code in the box provided.

Date Last Seen:

Month, day, year – If only partial data is known, such as month and year,

 

put this information in this field. If unknown, put unknown.

Time Last Seen:

Provide the time using military time. If unknown, put unknown.

Location Last Seen

If an address is known, provide the address. The address will be given by

 

number, street, city, state and zip code.

Accompanied by:

Any individual with whom the missing person might be located.

Mental/Physical Condition:

If the individual missing has a known mental or medical condition that

 

would endanger their own or other's health or safety, it should be reported

 

in this field. Examples would be if the individual is a diabetic, is a mental

 

patient with violent tendencies, heart problems, etc. would be reported in

 

this field.

Medication Required:

If the missing individual requires a continued medication to prevent injury

 

or death, the medication should be placed in this field. Examples of this

 

are Insulin for diabetes, glycerin for heart problems and Dilantin for

 

epilepsy.

Doctor/Dentist:

Provide the name and telephone number of the doctor/dentist that may

 

have records available for identifying the missing person.

Property Carried:

In this field, provide information as to the type of property the individual

 

had in their possession at the time they became missing.

ID Type/Number:

In these fields, record any type of identification cards and their numbers

 

the individual had in their possession when they became missing.

Probable Destination

If any idea can be given as to the possible destination of the party such as

Name/Address

a friend or relative, place this information in this field. If a name of an

 

individual or address can be given for the probable destination, provide it

 

in this field.

Transportation Mode:

Place in this field the mode of travel that the individual was using when

 

they were reported missing. If a vehicle is involved and enough descriptive

 

information is available, a vehicle module should be completed.

Recovery Information:

Choose the appropriate recovery code and place in the space provided to

 

the right of this field.

 

Vehicle/Vessel/Aircraft

Person Code and Number:

Place the appropriate person code and number assigned previously in the

 

persons section of the report to the individual that is most closely

 

associated with the vehicle being reported.

Vehicle Number:

Each vehicle/vessel/aircraft recorded on the report will receive a

 

consecutive number. If this is a supplemental report, you can start the

090: 40 of 62

 

numbering scheme again if you do not have the original report available

 

or will be handled as directed by your agency.

Status Code:

Choose the most appropriate code using the order in which they are

 

presented as a hierarchy. Place the appropriate code in the box provided

 

to the right of the field.

1

Stolen – Any vehicle/vessel/aircraft taken from an individual without their

 

consent.

2

Recovered – Any vehicle/vessel/aircraft that has been stolen that has

 

come into the custody or care of the agency.

3

Stolen and Recovered – A vehicle/vessel/aircraft that has been stolen and

 

recovered during the same time period will fit in this category.

4

Suspicious – Any incident involving the use of a vehicle/vessel/aircraft in

 

a suspicious manner should be recorded using this code.

5

Impounded – Any vehicle/vessel/aircraft turned over to or taken by a

 

representative of the agency for protective purposes.

6

Abandoned – A vehicle/vessel/aircraft no longer used or maintained. A

 

vehicle left unattended by either the owner, driver or thieves.

7

Failure to Return Vehicle – Any vehicle/vessel/aircraft that is take from the

 

owner or individual in care of by legal means and mutual or contractual

 

agreement but is not returned at the agreed upon date or time. Examples

 

would include rental vehicles, vehicles taken for a test drive or a vehicle

 

borrowed and not returned.

8

Seized – Any vehicle/vessel/aircraft seized by a representative of the

 

agency as contraband or for evidentiary purposes.

9

Other – Any vehicle/vessel/aircraft that comes into the custody of the

 

Office or is of interest to the Office and does not fall in one the above

 

categories or has been damaged or destroyed by arson or criminal

 

mischief should be classified by this code and fully explained in the

 

narrative portion of your report.

Damage Code:

Place the appropriate code reflecting the method of destruction or

 

damage.

0

N/A – Not Applicable - Will be used when no damage was done to the

 

vehicle/vessel/aircraft being reported on.

1

Arson – Any unlawful and intentional damage, or attempt to damage, any

 

real or personal property by fire or incendiary device.

2

Criminal Mischief - ny willful and/or malicious destruction, damage or

 

defacement of public or private property, real or personal.

3

During Other Offense – Any damage to a vehicle as a result of a criminal

 

act not covered specifically in another category will be placed in this

 

category.

090: 41 of 62

4

Stripped/Theft From – Any time a vehicle/vessel/aircraft is damaged due

 

to removal of parts or for the purposes of entering the conveyance for a

 

theft, it will be placed in this category.

9

Other – Any damage caused by means other than those noted above. This

 

will include accidental or natural acts resulting in damage to property.

Type of Vehicle/Vessel:

Choose the appropriate code and place in the space provided in the field.

Year:

Year that vehicle/vessel/aircraft was produced.

Make:

The manufacturer or company producing the vehicle/vessel/aircraft, (i.e.,

 

Ford, Wellcraft, Boeing).

 

Model:

The manufacturer's name for

the vehicle, (i.e., Mustang, Sportabout,

 

Skywing).

 

Style:

Enter style of vehicle. Examples are listed below.

 

Coach

Hearse

 

Convertible

Limousine

 

Coupe

Retractable Hardtop

 

Hardtop

Roadster

 

Hardtop, 2-door

Sedan

 

Hardtop, 4-door

Sedan, 2-door

 

Motorcycle

Sedan, 4-door

 

Hatchback, 2-door

Pickup

 

Station Wagon

Touring Car

 

Enter style of vessel – The boat hull shape can be used in this field.

 

Examples are listed below.

 

 

Catamaran

Semi-V

 

Deep-V

Tri-Hull

 

Flat Bottom

Tunnel

 

Pontoon

Round Bottom

 

Enter style of aircraft – Examples are listed below.

 

Single Engine - Jet

Single Engine - Prop

 

Twin Engine - Jet

Twin Engine - Prop

 

Tri-Engine - Jet

Tri-Engine - Prop

 

Multi-Engine - Jet

Multi-Engine - Prop

 

Blimp

Helicopter

 

Hot Air Balloon

Sailplane

 

Ultralight/Hand Gliders

 

Tag/Registration/

The vehicle/vessel/aircraft number will be placed in this field. If only a

 

partial

 

Documentation #:

number is known, enter the known characters and indicate the missing

characters with a dash. For example, XKV---- or ---- 214.

For vehicles, the tag number will be used.

For vessels, the registration number assigned by the state where the vessel is in principal use will be used. This number is displayed on the bow

090: 42 of 62

 

(front) of the vessel and consists of two (2) letters designating the State of

 

assignment, a four (4) character numeric followed by one (1) or two (2)

 

letters. Not all the State letters are the State abbreviations. Example:

 

Florida—FL1234BU, but Massachusetts is MS5678CR.

 

The documentation number is a federal registration number consisting of

 

six numbers. These numbers will not be displayed on the outside of the

 

vessel, but inside, below decks, on vessels which are usually thirty (30)

 

feet or more in length.

 

 

For aircraft, the Federal Aviation Authority's "N" number shall be used.

 

This number is found on the side of the aircraft and can consist of alpha

 

or numeric or alpha/numeric characters.

 

Registration State:

Place in this field the State or Country in which vehicle/vessel/aircraft is

 

registered. Use two letter abbreviations for the State or Country.

Registration Year:

Year of expiration or date indicated by validation sticker.

Decal Number:

For a vehicle, place the annual renewal decal number in this field. For a

 

vessel, place the number of the annual registration decal in this field.

Tag Type:

For a vehicle tag type, use one of the following tag types.

 

Regular

Dealer

 

Antique

Diplomatic

 

Bus

Disabled Veteran

 

City Owned

Farm Vehicle

 

In Transit

Dentist

 

Legislative – Federal

Disabled Person

 

Motorcycle Dealer

Dune Buggy

 

National Guard

Exempt

 

Omnibus

Foreign Government

 

Reciprocal

Handicapped Person

 

Special Commercial

Judges

 

State Owned

Law Enforcement

 

Truck

Legislative – State

 

Temporary Tag

Manufacturer

 

Transporter

Military – Canada

 

Tractor

Military – USA

 

Trailer

Personal – Custom

 

Taxi

Pharmacist

 

Snowmobile

Physician

 

Duplicate

Rental Vehicle

 

Commercial

School Vehicle

 

Vet of Foreign Wars

All Others

 

All Terrain VH

US Government

 

Amateur Radio

Civil Passenger

 

Consular Corps

Civil Non-Passenger

For an aircraft, use one of the following codes:

Civilian, Passenger (Commercial or Private)

Civilian, Non-Passenger (Commercial or Private)

Military

090: 43 of 62

VIN/Hull/Serial Number:

For a vehicle, place the vehicle identification number in this field. If the

 

vehicle is not a manufactured item with appropriate numbers, owner

 

applied numbers will be placed in this field as required or applicable. VIN

 

numbers after 1980 should consist of seventeen (17) alpha/numeric

 

characters.

 

 

For a vessel, place the hull number in this field. If the boat is not a

 

manufactured item, use an owner applied number if applicable. The hull

 

number is usually located on the outside transom (rear) of the vessel.

 

For an aircraft, place the manufacturer's serial number in this field.

Value:

Place the estimated value of the stolen vehicle/vessel/aircraft or amount

 

of damage to it in this field. Use dollar figures rounding off to the nearest

 

dollar.

 

Condition:

Condition of vehicle/vessel/aircraft at time of theft. Check those that are

 

appropriate.

 

1

Window Closed

 

2

Locked

 

3

Keys in Ignition

 

Insurance Company:

This will be the company that insures the vehicle/vessel/aircraft reported

 

stolen/ damaged. If available, also provide the policy number for the

 

vehicle/vessel/ aircraft.

Lien Holder:

All agencies or

persons holding alien on the reported vehicle/vessel/

 

aircraft. If a person, put name in last, first, middle order.

Color:

(Top, Bottom)

Vehicle/vessel/aircraft color, use the following colors.

 

(Interior color if known should also be indicated in the description field.)

 

Beige

Gray

 

Black

Lavender

 

Blue

Maroon

 

Blue, Dark

Orange

 

Blue, Light

Pink

 

Bronze

Purple

 

Brown

Red

 

Copper

Silver

 

Cream or Ivory

Tan

 

Gold

Turquoise

 

Green

White

 

Green, Dark

Yellow

 

Green, Light

 

Description:

(Other Identifying Characteristics, Noticeable Damage) Place any unique

 

features that could be used to further identify the vehicle/vessel/aircraft

 

such as interior color, bumper stickers, damage to the

 

vehicle/vessel/aircraft, paint and rust spots, wheel covers, fiberglass

 

damage, fender guards, etc.

090: 44 of 62

Vessel Name:

Place the owner's name for the

vessel in this field (i.e., "Monkey

 

Business") as it appears on the vessel. Usually found towards the rear of

 

the vessel.

 

Length:

This field is used to contain the length of the boat. This is a two character

 

numeric field and will be the overall length of the vessel in feet, rounding

 

off fractions to the nearest foot.

 

Hull Material:

Choose the appropriate material from which the vessel's hull is made and

 

place in this field.

 

 

Wood

Aluminum

 

Steel

Fiberglass

 

Wood/Fiberglass

Other

Propulsion Type:

Choose the appropriate method of propulsion for the vessel and place in

 

this field.

 

 

NOTE: The following boat types have been provided as the most common

 

and are in no way intended to limit the codes that can be used.

 

Inboard

Outboard

 

Inboard/Outboard

Sail with Inboard

 

Sail with Outboard

Sail Only

 

Air Propelled

 

Boat Type:

Choose the appropriate boat type and place in this field.

 

Air boat

 

Commercial – Ferry, Oyster Boat, Motor Barge, Towboat, Tug, Clam

Dredge, Coaster, Riverboat, Smack Boat, etc.

Cruiser – A boat with, an inboard motor that is at least 25 feet long but no longer than 50 feet.

Houseboat

Hovercraft

Hydrofoil

Hydroplane

Runabout Launch, Motorboat, Outrider, Speedboat, etc.

Sailboat Cat, Catamaran, Cutter, Bark, Schooner, Ketch, Lateen, Lugger,

Pinnace, Sloop, Yawl, etc.

Utility Fisherman, Sedan, etc.

Yacht – A boat with an inboard motor that is more than fifty (50) feet in length and is used mainly for pleasure or recreation.

All Other – Aqua Bike or Jet Ski, Dinghy, Dory, Jon boat, Kayak,

Lifeboat, Paddle Boat, Rowboat, Scull, Skiff, etc.

090: 45 of 62

Recovery Address/

Provide the address and grid, if known for the location where the vehicle/

Geographic Indicator

vessel/aircraft was recovered.

 

Date Recovered:

Place the date of recovery in this field in (MDY) month, day, and year

 

order.

 

Value Recovered:

Place estimated value of the vehicle/vessel/aircraft at the time of its

 

recovery in this field. Use dollar figures only rounding off to the nearest

 

dollar.

 

Recovery Location:

Choose the appropriate code to describe the area of recover and place

 

the appropriate code in the space provided. If other is used, provide

 

complete information.

 

Recovery Code:

Choose the appropriate code and place in the box provided in the right of

 

the field.

 

1

Stolen Local/Recovered Local – If a vehicle/vessel/aircraft is reported

 

stolen within Monroe County's jurisdiction and is recovered within Monroe

 

County's jurisdiction, this code will be used.

2

Stolen Local/Recovered Other – If a vehicle/vessel/aircraft is reported

 

stolen within Monroe County's jurisdiction and is recovered by another

 

agency outside of Monroe County's this code will be used.

3

Stolen Other/Recovered Local – If a vehicle/vessel/aircraft is reported

 

stolen to another agency and is recovered in Monroe County's jurisdiction,

 

this code will be used.

 

Original Reporting Agency:

Place the name of the agency that initially reported the vehicle/vessel/

 

aircraft stolen.

 

Report Number:

Place the case number of the originating agency in this field.

Hold:

Check whether or not the vehicle/vessel/aircraft is to be held until release

 

is authorized by the law enforcement agency.

Reason/Authorization:

If a hold is placed on the vehicle/vessel/aircraft, give the reason, (i.e.,

 

evidence, or the individual authorizing hold in this field)

Method of Theft:

Method of operation used in stealing the vehicle/vessel/aircraft. Check the

 

appropriate fields.

 

 

0 – N/A

4 – Steering Column

 

1 – Keys

5 – Ignition Punch

 

2 – Tow Truck

8 – Unknown

 

3 – Hot Wire

 

Components Stripped:

Check the appropriate categories of items that were stripped from the

 

conveyance. Make sure the items are reported in the property section

 

using the appropriate property type code for auto parts and accessories.

 

0 – N/A

6 – Transmission

 

1 – VIN Plate

7 – Engine Parts

 

2 – Tires/Wheels

8 – Major Body Parts

 

3 – Radio/CB

9 – Tag/Decal Stolen

090: 46 of 62

 

4 – Battery

10 – Other – Specify

 

5 – Interior

 

Towed by:

If the vehicle/vessel is towed by an individual or business, place the name

 

of the towing party in this field.

 

Storage Location:

Give the address where the vehicle/vessel is being stored.

FCIC/NCIC:

Place the time that Communications entered the vehicle/vessel/aircraft

 

into FCIC/NCIC. This information will be given as soon as possible to

 

Communications upon completing Offense/Incident Report.

Vehicle Acquisition:

Enter the Vehicle Acquisition Number in box.

 

Property Section

 

Type of Theft:

If theft of property occurred in the incident, choose the most appropriate

 

category and place the number in the space provided to the right of the

 

field. This is a two character numeric field, and all numbers less than ten

 

will have a leading zero. If no theft was involved the incident, place 00 in

 

this box.

 

Person Code and Number:

Place the appropriate person code and number assigned previously in the

 

persons section of the report to the individual that is most closely

 

associated with the item being reported on.

Item Number:

Each item on the report will receive a consecutive number if this is a

 

supplement report. You can start the numbering scheme again if you do

 

not have the original report available or as directed by your agency.

Status Codes:

Choose the appropriate code as it relates to the item that is being reported

 

on. Place this code in the space provided.

Damage Code:

Place the appropriate code reflecting the method of destruction or

 

damage. If N/A, place 0 in box.

 

Property Types:

Choose the appropriate code as it relates to the item(s) that is being

 

reported on and place in the space provided. It should be noted that this

 

is an alpha code rather than a numeric.

 

Quantity:

Place the number of the same items in this section. If serialized articles

 

where the serial numbers are in a consecutive numbering order, the

 

quantity can be placed here and then the serial numbers can be indicated

 

by reflecting the beginning and ending number of the series or placed in

 

the Property Detail Section found on this report. If the item is a serialized

 

article and the numbering series is not consecutive, each item will have to

 

be recorded separately.

 

Name:

Give the common name of the item being reported (i.e., dishwasher, watch

 

etc.)

 

Brand:

Enter the manufacturer's name of the item in this field.

Model Name/Number:

Place the company's name and where applicable the model number in this

 

field.

 

090: 47 of 62

Serial Number:

Where applicable, place the serial number in this field. If more than one

 

serial number of the same make and model are being reported, put a note

 

to see the property detail section in this field.

Owner Applied Number:

If the owner has put a number on the item through some permanent means

 

or in an area that would not normally be noticed, place the number and its

 

location in this field.

Description:

(Size, color, caliber, barrel length, etc.) Place any unique features that

 

could be used to further identify the item such as monograms, in jewelry

 

the stone cut, in weapons the caliber, finish and barrel length; and

 

noticeable damage, etc. Longer descriptions of items can be continued in

 

the property detail section of this report.

Value:

Place the value of the stolen item or amount of damage in this field. Use

 

dollars and cents where known or an estimated whole dollar figure.

Value Recovered:

Place the value of the property at the time of recovery in this field. Use

 

dollars and cents where known or an estimated whole dollar figure.

Date Recovered:

Place the recovery date in this field in month/day/year order.

FCIC/NCIC:

Place the time that Communications entered the property into FCIC/NCIC.

 

This information will be given as soon as possible to Communications

 

upon completing Offense/Incident Report.

 

Illegal Document Section

 

This section of the report will be used to document the illegal use of a

 

check, credit card, etc. Theft of such cards should be reported using the

 

property section as required.

Victim Number:

Place the appropriate victim number assigned previously in the victim

 

section of the report to the individual that is most loosely associated with

 

the document being reported.

Witness Number:

Place the appropriate witness number assigned previously in the witness

 

section of the report to the individual that is most closely associated with

 

the document being reported.

Suspect Number:

Place the appropriate suspect number assigned previously in the suspect

 

section of the report to the individual that is most closely associated with

 

the document being reported.

Document

Each document number recorded on the report will receive a consecutive

 

number.

Number:

Some agencies will require a separate report for each document.

Status Codes

Choose the appropriate code and place in the space provided.

1

Forged – The making or altering, with intent to defraud, of any writing

 

which, if genuine, might apparently be of legal efficacy or the foundation

 

of a legal liability.

090: 48 of 62

2

Uttered – To utter, as used in a statute against forgery and counterfeiting,

 

means to offer, whether accepted or not, a forged instrument, with the

 

representation, by words or action, that the same is genuine.

3

Counterfeit – To forge a completed or printed document; to copy or imitate,

 

without authority or right, and with a view to deceive or defraud, by passing

 

the copy or thing forged for that which is original or genuine.

4

Insufficient Funds – If the document is deemed illegal due to funds not

 

being sufficient to support the document's value.

5

Account Closed – If the document is written upon an account that has been

 

closed prior to the document being presented for payment.

6

Fraudulently Used – Any time a document is used for any other purpose

 

than what it was originally created for it will fall under this category.

7

Forged and Uttered – The act of making, manufacturing, altering,

 

possessing, selling or distributing anything false in the semblance of that

 

which is true by words or by actions.

8

Counterfeited and Uttered – The copying or imitating of a document

 

without authority and the act of passing it off as a true document by words

 

or by actions.

9

Other – Choose this code for any illegal use of a document not fitting in

 

the above categories.

Type:

Place the appropriate code of the type of document used in the space

 

provided.

1

Check – A draft drawn upon a financial institution and payable on demand,

 

signed by the maker, or drawer, containing a promise to pay certain sum

 

of money to the order of the payee.

2

Credit Card – Any card, plate or other like credit device existing for the

 

purpose of obtaining property, labor or services on credit.

3

Money Order – A type of negotiable draft issued by banks, post offices,

 

telegraph companies and express companies and used by the purchaser

 

as a substitute for a check. Form of credit instrument calling for payment

 

of money to named payee, and involving three (3) parties: remitter, payee

 

and drawee.

4

Bond/Certificate – A certificate or evidence of a debt on which the issuing

 

company or governmental body promises to pay the bondholders a

 

specified length of time, and to repay the loan on the expiration date.

5

ATM Card/Debit Card – An automatic teller card used to access an

 

account within the appropriate bank or a debit card designed to access

 

prepaid services until value of card is exhausted.

6

Identification – A document used for the purpose of providing one's

 

identity.

090: 49 of 62

7

Prescription – A written order for the preparation and use of a medicine or

 

remedy.

9

Other – Any document or item that does not fit within the above categories.

Bank/Card Issuer:

Place the name of the business or financial institution issuing the

 

document in this field.

Account Number:

Place the account number that has been or will be drawn upon if the

 

document is negotiated.

Document/Serial Number:

Place the identifying number of the individual document in this field for

 

example: check number, invoice number, etc.

Printed Name:

Place the name of the individual responsible for the account as printed on

 

the check or credit card.

Payable to:

Place the name of the individual or business to whom the document is

 

addressed for legal negotiation.

Face Signature:

Place the name of the individual who generated and/or signed the

 

document.

Endorsement:

Place any endorsement data in this field whether an individual or business

 

name, generally appearing on the reverse side of the document.

Other Names(s):

Where applicable, place all other names located on the document in this

 

space. Please identify the role each person placed.

Service/Property Received:

The type of service, merchandise or funds requested by the suspect in

 

attempting to defraud the victim.

ID Type:

Place the type of document(s) used by the suspect to establish proof of

 

identity.

ID Number:

If applicable, place the number of the ID used for identification purposes.

Document Date:

Place the date the document was created or became negotiable in this

 

field. (MM-DD-YY)

Amount:

Place the exact amount of the check, money order, bond certificate or

 

other document in this field. Include the exact dollar and cents figure

 

reflected on the document. (Blank checks or stolen credit cards will be

 

reported value of $1.00)

Agency Report Number:

Case number.

Method of Attack:

The Method of Attack has been provided as a standardized data collection

 

and retrieval mechanism that would provide or the maintenance and

 

development of a crime analysis function, and sharing of analyzed

 

information on a county and regional basis. The force-choice format allows

 

for transforming raw data on crime, suspects and known offenders into an

 

organized manner for subsequent comparison and analysis. Although

 

some of the information may duplicate the data recorded on the offense

 

forms, it is important to either further define the information or to provide

 

the information at one location to ease the entry for analysis purposes.

090: 50 of 62

Narrative Section:

The narrative portion of this report should be used to describe the incident

 

forming a word picture of the events, in sequence as they occurred. This

 

area is also available for recording non-criminal and service activities.

 

Administrative Endings [CALEA 82.2.1 e]

Officer(s) Reporting:

The officer will print his/her name.

ID Numbers:

The reporting officer will provide his/her appropriate identification number.

Radio Number:

The reporting officer will provide his/her assigned radio number.

Unit:

The unit of the agency to which the reporting officer is assigned will be

 

placed in this field. 03 = Patrol

Date:

The reporting officer will provide the date the report was completed.

Officer Reviewing:

The supervisor reviewing the report will sign or print his/her name in this

 

field.

ID Number:

The supervisor will place his/her assigned identification number.

Routed to:

If the report is routed to another unit for review, the unit will be placed in

 

this field.

Referred to:

If the report is referred to another unit for follow-up or processing, the unit

 

will be placed in this field.

Assigned to:

If the offense/incident is assigned to an individual, the individual assigned

 

will be placed here.

By:

The individual making the assignment recorded above will place his/her

 

identification number, name or initials here.

Date:

The date the case was reviewed, routed/referred or assigned will be

 

recorded in this field.

Case Status:

(Found on the Offense Incident and Narrative Continuation reports - This

 

field has been provided for your agency's case status reflecting whether a

 

case is pending, open, inactive, closed, etc.

 

Using the CIS definitions, check the appropriate box provided. This field

 

should be completed or reviewed by someone familiar with the CIS

 

definitions of clearances.

Cleared by Arrest:

For CIS purposes, an offense is "cleared by arrest" when at least one

 

person is (1) arrested, (2) charged with the commission of the offense, and

 

(3) turned over to the Court for prosecution (whether following an arrest or

 

Court summons served by a Deputy). Arrest of a principal, aider, abettor

 

or conspirator permits a clearance by arrest even if charged with a lesser

 

offense.

Exceptional Clearance:

If all of the following questions can be answered "yes", then the offense

 

may be listed as exceptionally cleared:

 

Has the investigation definitely established the identity of the offender?

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Is there enough information to support an arrest, charge and prosecution?

 

Do you know the exact location of the offender so that you could take him

 

into custody now? and

 

Is there some reason beyond law enforcement control that stops you from

 

arresting, charging and prosecuting the offender?

Unfounding of Offenses:

A reported offense that investigation shows to be false or baseless should

 

be unfounded. Justifiable homicides should be unfounded. Cases that are

 

upgraded to the next higher index crime will be unfounded.

Adult or Juvenile:

(Found on the Offense incident and Narrative Continuation reports) If the

 

offense is cleared by an arrest or exceptionally, the offender will be

 

identified as an adult or juvenile and the appropriate code placed in the

 

space provided at the right of the field.

Date Cleared:

(Found on the Offense Incident and Narrative Continuation reports) The

 

date on which the offense is cleared will be placed in this field.

Exception Type:

(Found on the Offense incident and Narrative Continuation reports) If the

 

offense is cleared by exception, this field will be required to explain why

 

the case was cleared using the most appropriate exceptional clearance

 

type.

1

Extradition Declined – Any time an agency is notified that a person on

 

which they have a warrant has been arrested by another law enforcement

 

agency and extradition is declined by either agency, this type of clearance

 

will be recorded.

2

Arrest on Primary Offense, Secondary Offense Without Prosecution –

 

When an arrest is made on an individual who has committed several

 

offenses that can be cleared; however, the State Attorney or the agency

 

decides not to prosecute on some of the cases, this type of exceptional

 

clearance will be recorded for those cases. A clearance by arrest can be

 

recorded for all cases than are to be prosecuted.

3

Death of the Offender – When the perpetrator of the offense dies during

 

the commission of the crime or prior to his/her identity becoming known,

 

this type of exceptional clearance will be recorded.

4

Victim/Witness Refused to Cooperate – This type of exceptional clearance

 

can only be used when the identity of the offender is known and the only

 

reason why the case did not proceed through the judicial system was due

 

to failure of key persons to cooperate in prosecuting the defendant.

5

Prosecution Declined – This type of exceptional clearance can only be

 

used when the agency has identified the offender and has sufficient

 

evidence to prosecute the individual, but prosecution is not pursued in the

 

case for reasons other than those provided for above.

6

Juvenile/No Custody – This type of exceptional clearance will be recorded

 

when a juvenile is identified as the perpetrator and the agency either

 

handles the matter in-house or through the Department of Children and

 

Family Services and no prosecution is required.

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8.Property Receipt Form: Used to record, identify and receipt all property or evidence impounded, recovered or seized except motor vehicles. It is used also to record subsequent transfers of property or evidence.

a.Categories of Property: Any property acquired under the provisions of this General Regulation shall be divided according to the following categories and a separate Property Receipt Form or Motor Vehicle Acquisition/Receipt Form shall be initiated for each category of property.

1)Currency or negotiable instruments

2)Motor Vehicles

3)Weapons electric weapons or devices or arms

4)Property regulated by Chapter 562, Florida Statutes, (Beverage Law)

5)Property regulated by Chapter 893, Florida Statutes, (Florida Comprehensive Drug Abuse Prevention and Control Act)

6)Property regulated by Chapter 849, Florida Statutes, (Gambling Law)

7)Livestock and other animals

8)Crime scene evidence other than the categories above

9)Other property which does not fall within the purview of the preceding categories

10)Civil Seizures by Court Order

EXAMPLE: If drugs and stolen property were taken into custody – two (2) receipts would have to be filled out. One detailing the drugs and the other detailing the stolen property.

b. Directions for the Completion of the Property Receipt Form

Case Number:

Entry case number corresponding to Offense/Incident or Supplement

 

Report.

For Property Division Use Only: Used by Property for administrative purposes.

Date Impounded:

Enter date of impoundment

Time Impounded:

Enter time of impoundment

Found/Recovered Lab

Check the appropriate Block. When evidence is taken from a juvenile,

Evidence Trial Evidence:

enter the printed word "JUVENILE" beside checked block.

Disposition:

Check the appropriate Block.

Primary Charge:

Enter the highest charge in the case.

Felony/Misdemeanor:

Check the appropriate Block.

Address Where/Property

Enter the exact location (address) where property was impounded.

Impounded:

 

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Discovered by:

Enter name, address, and telephone number. If a Deputy, use division or

 

unit address and telephone.

 

Name:

Enter the name and address of the person property was taken from or

 

owner.

 

Owner, Arrested Victim

Check the appropriate block.

 

Suspect:

 

 

OBTS#:

Prisoner Arrest Number.

 

Race:

Enter the appropriate race;

 

 

W – White

B – Black

 

I – American Indian

O – Oriental/Asian

 

U – Unknown

 

Sex:

Enter the appropriate sex.

 

DOB:

Enter the date of birth; (i.e. month, day, year – 01/01/54)

Warrant:

Property impounded in conjunction with a warrant execution.

Bar Code:

Administrative use by Property.

 

Item #:

Enter itemized list of objects consecutively 1, 2, 3.

Quantity:

Enter number of entities contained in each item, include weight as 3

 

pounds, 2 kilos, 1 gram.

 

Description:

Enter complete description of objects and include serial numbers. Itemize

 

currency by denomination.

 

Comments:

Add any comments that may be of value to Property, the Lab, or any one

 

reviewing the Receipt later.

 

 

Laboratory Analysis Report

 

Laboratory:

Check appropriate block for type of analysis requested.

Special Analysis Requested:

Brief summary of case and analysis requested.

Signature(X):

Signature of person from whom property was received.

Impounding Officer:

Signature of impounding officer.

 

Division/Identification #:

Include division and ID number.

 

Received by:

 

 

Reason:

 

 

Date and Time:

To be completed each time property is removed from the property division.

9.Vehicle Acquisition/Receipt: The Vehicle Acquisition/Receipt is used to record, identify and receipt all motor vehicles impounded, recovered or seized. It is also used to record subsequent transfers of motor vehicles. Whenever a vehicle is towed, a vehicle acquisition/receipt will be completed. Documentation on this vehicle acquisition/receipt will include, at a minimum:

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a.Time;

b.Date;

c.Location the vehicle was towed from;

d.Requesting member;

e.Reason for removal or tow;

f.Towing Service name;

g.Location the vehicle was towed to;

h.Notification (or attempts) to registered owner;

i.Inventory of contents;

j.Placing and removal of holds

10.Holds on Towed Vehicles:

a.Placing a hold – A deputy may place a hold on a vehicle that is towed for various reasons. Hold types are, but not limited to:

1)Proof of Ownership

2)Till Completion of Court Order

3)Evidence

4)Forfeitures

b.The hold shall be noted on the Vehicle Acquisition/Receipt and communicated to the towing agency. The hold shall be communicated to the appropriate person who will subsequently handle the case.

c.Removal of hold – The original case deputy or subsequent person of authority may remove a previously place vehicle hold.

d.The towing – storage agent shall be notified as soon as possible. A report supplement shall be completed noting the hold removal and notifications. The owner shall be notified as soon as possible.

e.Prompt notification of a vehicle hold removal is essential to reduce the office's financial responsibility and that of the owner for storage fees.

11.Uniform Traffic Citation: Directions for completion [CALEA 61.1.2 b]

County:

Write in Monroe County.

Agency:

Place an "X" in the "S.O." block to show the issuing agency.

Date of Offense:

Print legibly the day of the week. The day of the week may be properly

 

abbreviated. EXAMPLE: Mon., Tue., Wed., Thur., Fri., Sat., Sun. Then,

 

write in numerics the month, day and year. EXAMPLE: Write 03-01-78 for

 

March 1, 1978. After the date information, enter the time that the offense

 

occurred indicating a.m. or p.m.

Violator's Name:

Show the name of the violator exactly as it appears on his driver's license.

 

If it is an out-of-state license with the last name listed first, change the

 

order and show the name of the violator with the first name first, then the

 

middle name or initial and den the last name. EXAMPLE: John Edward

 

Doe or John E. Doe. In the event the violator does not have a driver's

 

license, then show his FULL name. In the event the violator has an expired

 

driver's license, show the name as it appears on the expired license.

 

NOTE: If the violator has changed has or her name since the issuance of

 

the license, then the correct name should be shown upon the citation.

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Show the difference in the legal name and that shown on the driver's

 

license in parenthesis. EXAMPLE: Jane Adams (Brooks). Her maiden

 

name was Jane Adams which is on her current license. Her new (legal)

 

name is Jane Adams Brooks.

Street Address:

Show the violator's current street address. EXAMPLE: 518 North Main

 

Street. Always ascertain from the violator his current address since there

 

will be many cases in which he will have changed addresses since the

 

issuance of his license. Check box if address is different than on license.

 

NOTE: If the violator is holding a Florida Driver's License and his correct

 

address is different from that shown, advise the violator to notify the

 

Department of his change of address.

City and State:

Show the city and state in which the violator resides. Proper abbreviation

 

of state is permissible. Show the Zip Code number. EXAMPLE: Key West,

 

Florida 33040.

Birth Date:

Enter full date of birth by MM/DD/YY (month/day/year) using numbers

 

only. EXAMPLE: 04/16/44.

Race:

Show the violator's race. Example: White (W), Black (B), Indian (I),

 

Oriental (0), and Cuban (C). In the event the subject is not one of these,

 

then you are to write-in the race. Abbreviations will be necessary due to

 

space allocated. Example: Mexican (Mex).

Sex:

Write (M) if Male and (F) if Female.

Height:

Show the violator's height as shown on driver's license.

Driver's License #:

Enter the driver license number as it appears on the license using the

 

blocks on the top line. The Florida Driver License carrying driver's picture

 

will have eleven numbers preceded by one alpha designation which is

 

always the first letter in the driver's last name. If the driver license was

 

issued by another state and more space is needed for entering the

 

Numbers, use the extra blocks on the following line. If the violator presents

 

an expired license, enter the license number in the space provided and

 

write in the word "expired" in the extra blocks below.

 

NOTE: On all Florida photo driver licenses (issued after 12/01/73), do not

 

confuse the audit number which is in the top left corner in large numbers

 

with the driver license number which is immediately below the audit

 

number. All non-photo driver licenses issued prior to 12/01/73 will have

 

fourteen numbers preceded by one alpha designation which is the first

 

letter in the driver's last name.

State:

Enter the state which issued the driver license. Proper abbreviation of

 

state is permissible. EXAMPLE: FL (Florida), GA (Georgia), etc.

Type:

Enter either "operator", "chauffeur", or "restricted". The type is located in

 

the upper right hand corner of the photo driver license or in the upper

 

center portion of the non-photo license. If the violator is holding a

 

temporary permit, enter the permit number in place of the driver license

 

number and write in the word "temporary" in the block for type. If the

 

violator does not have a driver’s license, then write in the word "none" in

 

the block for type. Proper abbreviation of type of license is permissible.

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EXAMPLE: Op. (Operator), Chau. (Chauffeur), Res. (Restricted), Temp.

 

(Temporary).

Year License Expires:

Enter the year license expires.

Year Tag Expires and State

Show the year the tag expires. Next, show the name of the state that

of Issuance:

issued the registration (Tag). EXAMPLE: '79 Florida

Registration Number:

Show the registration number (Tag) of the vehicle. EXAMPLE: ABC 123

Year of Vehicle:

EXAMPLE: 1978.

Make of Vehicle:

Show the make of the violator's vehicle. EXAMPLE: Buick, Ford,

 

Chevrolet, Honda.

Style of Vehicle:

Indicate whether the vehicle is a two-door, four-door, pickup truck, bus,

 

truck, tractor-trailer, motorcycle, van, motorhome, etc.

Color of Vehicle:

Show the color of the vehicle. General color designation is requested

 

rather than the manufacturer's color name. If the color of the vehicle is two-

 

tone, show both colors. EXAMPLE: Blue, Black, White/Blue

Owner:

Enter the complete name of the owner of the vehicle. (Question the driver

 

loosely about ownership.) Fill in the owner's correct address. Avoid post

 

office box numbers, if possible. Use street addresses or rural route

 

addresses. In the event the owner and driver are the same, indicate in the

 

"owner" block the wording, "same as driver". The space marked "owner's

 

address/or driver's additional a dress" can be used to show business

 

address or phone of the driver. If unable to determine the owner's name

 

and address, indicate in the "owner" block the word "unknown.

Location:

Show the state road number upon which the violation occurred. If not a

 

state road, then list the county road number. If not a county road, then list

 

the name of the street. If not named, then show county road or street

 

unidentified. Next, give the distance and direction from the nearest town,

 

then list the county and state. EXAMPLE: US 1, 3 miles North of Tavernier

 

in Monroe County, Florida. If the violation was within a city, enter the name

 

of the city and county in the space provided. If in unincorporated Monroe

 

County list the familiar name such as Big Pine Key, Rock Harbor, etc.

Charges(s):

Place an "X" mark in the bloc on the left side of the violation committed.

 

For example, if the charge is "Following Too Closely", simply place an "X"

 

mark in the applicable block. Only one block should be checked.

 

If two charges are made against the same defendant, they must be on

 

separate citations.

 

If the charge is "Violation of Right-of-Way", place an "X" mark in the

 

applicable block and show in parenthesis in the "Other Violations" section

 

the type of violation. EXAMPLE: (to emergency vehicle), (at yield

 

intersection).

 

If the charge is "Unlawful Speed", place an "X" mark in the block on the

 

left side of the words "Unlawful Speed". Show the speed of the violator's

 

vehicle at the time of offense or the speed at which the vehicle was

 

clocked. Next, show the speed applicable.

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If the violation committed is "Unlawful Speed in a Posted Zone", place an "X" mark in the block on the left side of the words "Unlawful Speed". Show the speed of the violator's vehicle at the time of the offense and the speed applicable. Next, show (In a Posted Zone) in parenthesis in the "Other Violations" section.

Place an "X" in the appropriate block to show if the speed limit violation occurred on an interstate road or on a 4-lane highway with 20-feet median outside a business or residential district.

NOTE: The speed information is important due to the number of points assigned to a violator's driver license upon conviction depends on the number of miles per hour the vehicle was traveling or being driven over the lawful speed.

If the violation committed is "Driving While Under the Influence of Alcoholic

Beverages, narcotic drugs, barbiturates or other stimulants.

If the violation committed is "Improper Use of Driver License", show charge in "Other Violations" section. Next, show how the license was improperly used. Example: "Improper Use of Driver License" (displaying another's).

Arrest Using Airplane or Radar: When the airplane, radar or VASCAR units are used in making any arrest, the appropriate charge is to be indicated in the usual way as explained above. In addition, the word (Aircraft) or (Radar) in parenthesis is to be placed in the "Other Violation" section. After showing the word, then list in parenthesis the numerical code applicable: (1) Following, (2) Rear, (3) Opposite, (4) Intersection, (5) Stationary, (6) Other.

Other Violations or Comments: Violations not listed on the citation must be placed in this space. Do not abbreviate. If a listed violation has been checked and the officer would like to add additional comments, care must be taken that the checked violation and comments are not conflicting so that the comments cannot be construed as an additional charge.

State Statute:

Place an "X" mark in the block next to "State Statute". The Local

 

Ordinance" section is for municipalities' use.

State Statute Section:

List the statute number applicable to the violation committed.

Type Accident Case:

Enter the total dollar amount of all property damage including damage to

 

all motor vehicles as well as other property damage. In addition to entering

 

the amount of property damage, place a check in the block applicable for

 

the type of accident case to show whether personal injury or fatal injury

 

resulted from the accident. Check only the one considered most serious.

 

Enter a zero in the property damage block if there was no property

 

damage.

Arrest (Delivered to):

If the violator is arrested by a Sheriff's Deputy check the block and then

 

show: Monroe County Sheriff's Office, Station 2, or Monroe County Jail.

Date of Arrest:

If date of arrest is other than the date of offense, show date of arrest. List

 

month, day and year. EXAMPLE: Driver of vehicle involved in hit and run

 

accident apprehended on following day after accident.

Troop or Unit:

Print your District Assignment, (i.e., District I, II, III).

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Signature and Identity of

Sign your name legibly. Should your signature be illegible then print your

 

name below

Officer:

your signature. Show appropriate rank.

Badge Number:

Print your radio ID Number.

Identification #:

Print your permanent Office ID number.

Court Information:

Must be filled out completely on every citation written regardless of

 

whether the summons is payable or requires a Court appearance. Give

 

date and time the court appearance is scheduled and name of court.

Criminal Violation or

In every case, the appropriate block must be checked to show if the case

Infraction:

is a criminal violation and court appearance is required or if the citation is

 

for an infraction and court appearance is required or if the citation is for an

 

infraction which does not require appearance in court.

 

NOTE: If the case for a criminal violation and Court appearance is

 

required, the back of the defendant's copy of the citation is not to be

 

completed. It should be explained to the defendant that court appearance

 

is required ad the information on the back of the defendant's copy of the

 

citation is to be disregarded.

 

If the citation is for an infraction and Court appearance is required, the

 

same procedure should be followed as shown for a criminal violation.

 

If the citation is for an infraction which does not require appearance in

 

Court, the backside of the defendant's copy of the citation is to be

 

completed. Check the block applicable in the "Instruction" section of the

 

defendant's copy to show if the infraction was a bicycle or pedestrian

 

violation or if the infraction was a non-moving violation or moving violation.

 

Options available to the defendant should be thoroughly explained, (i.e.,

 

electing to attend drive improvement school or requesting a court hearing

 

rather than paying the prescribed penalty).

Signature of Defendant:

In the space provided on the bottom line, have the violator sign his

 

signature. NOTE: In order for a Notice to Appear (Summons) to be valid,

 

the violator's signature must be affixed.

 

The defendant's signature shall be obtained in all cases. If the defendant

 

is unable or refuses to sign his signature, show in the spaces provided for

 

signature "Refused to Sign" or "Unable to Sign".

12.11Field Contact Card:

a. The Field Contact Card System has been developed as a tracking system for

1)Routine field contacts

2)Suspicious persons

3)Known offenders

4)Suspects

5)Potential criminal offenders

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6)Suspicious vehicles

7)Any person, vehicle, boat or plane the Deputy or investigator wishes to document at a location, time and date

8)Memorandums of information received (“MOIR”) and gang information (to be submitted directly to the Intelligence Officer)

b. Instructions for Completion

1)The card shall be printed using a black ball point pen.

2)A Deputy or Investigator should also remember that it is not necessary to have physical contact with a suspect in order to fill out a field contact card. If the identification of the subject is known, filling out the field contact card serves to document his/her presence at a location, and may become an investigation lead in the event an offense is discovered at a later date. In addition, this information may be entered into the intelligence system for tracking purposes.

3)A vehicle can be field contact documented, which is especially helpful in determining trends in the presence of certain vehicles connected with a location, perhaps suspected of drug dealing or for surveillance. It would be possible to turn the hours on a stakeout into meaningful statistics on vehicles easily inquired upon at a later time for charting patterns and routes for later investigation and use.

4)Filling out the field contact card:

a)Case #: enter the Sheriff’s Office case number, if one exists.

b)Contact Number: This is a unique number used to identify the field contact for computer entry purposes; this number is preprinted on each card.

c)Name: Enter last name (in capital letters), first name, and middle initial.

d)Address: The subject’s home address.

e)Hair Length: Mark the most appropriate length to describe the subject’s hair.

f)Hair Color: Mark the appropriate color of the subject’s hair.

g)Hair Style: Mark the appropriate hair style of the subject.

h)Nationality/Ethnicity: mark the appropriate nationality or ethnic background.

i)Date of Birth and Age: Enter the month, date, and year of the subject’s birth and his/her current age.

j)Race: Mark the box which best describes the subject.

k)Sex: Mark the box that appropriately identifies the sex of the individual.

l)Height: Indicate the approximate height of the subject.

m)Weight: Indicate the approximate weight of the subject.

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n)Complexion: Mark the box that most accurately describes the subject’s skin complexion.

o)Build: Mark the box which most accurately describes the subject’s body build.

p)Eyes: Mark the box which describes the color of the subject’s eyes.

q)Face: Mark the box which describes any facial features.

r)Phone: Indicate the subject’s telephone number with area code.

s)Driver’s License Number: Write in the subject’s driver’s license number.

t)St: Write in the state of issuance of the subject’s driver’s license.

u)SSN: Write in the subject’s Social Security number.

v)Scars, Marks, or tattoos: Indicate any scars, marks, or tattoos observed or advised of.

w)Clothing: Describe the clothing worn by the subject.

x)Location of Interview: Indicate the location where the field interview was conducted.

y)Date: Indicate the date of the field interview.

z)Time: Indicate the time of the interview in 24-hour time.

aa)Grid: Indicate the grid where the field interview was conducted.

bb)Division: Indicate the division where the field interview was conducted.

cc)Veh/Ves Color: Indicate the color of top and bottom of the subject’s vehicle.

dd)Yr: Enter the year of the vehicle.

ee)Make: Indicate the make and year of the vehicle involved.

ff)Model: Indicate the model of the vehicle involved.

gg)Style: Indicate the body style of the vehicle involved.

hh)Tag Number: Indicate the tag number of the vehicle involved.

ii)Yr: Indicate the year of the tag on the vehicle involved.

jj)ST: Indicate the state where the vehicle tag was issued.

kk)Indicate Veh. Damage: This is a legend, with which the blocks in “mm)” below should be marked.

ll)Veh/Ves Remarks: Indicated any information for vehicle/vessel not provided for.a)

mm)Veh. Damage: Mark the appropriate box(es) using the legend in “kk)” above to identify the location(s) of damage to the vehicle.

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nn)Yr: Indicate the year of the vessel.

oo)Make: Indicate the make of the vessel.

pp)Model/Hull: Indicate the model or hull type of the vessel.

qq)Reg. No.: Indicate the vessel registration or documentation number.

rr)Length: Enter the length of the vessel in feet.

ss)Reason for Interview: Indicate why contact was made with the subject.

tt)Person Receiving MOIR: Indicate the member to whom the MOIR is being sent.

uu)Subject Status: Indicate the status of the person being interviewed.

vv)Officer: Signature of the officer conducting the interview.

ww)Division: The conducting officer’s assigned division.

xx)ID No.: Officer’s four (4)-digit identification number.

yy)MOIR: If this information is for MOIR purposes, list the information to be passed on in the space provided on the back of page three (3) of the Field Contact Card, and send to the Intelligence Officer.

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