MONROE COUNTY, FLORIDA SHERIFF

FINANCIAL STATEMENTS

As of and for the Year Ended September 30, 2020

And Reports of Independent Auditor

:::-.. Cherry Bekaert"'

CPAs & A visors

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MONROE COUNTY, FLORIDA SHERIFF

TABLE OF CONTENTS

REPORT OF INDEPENDENT AUDITOR ...............................................................................................

1-2

FINANCIAL STATEMENTS

 

Balance Sheet - Governmental Funds..............................................................................................................

3

Statement of Revenues, Expenditures and Changes in Fund Balances -

 

Governmental Funds .....................................................................................................................................

4

Statement of Fiduciary Assets and Liabilities - Agency Funds.........................................................................

5

Notes to Financial Statements....................................................................................................................

6-15

REQUIRED SUPPLEMENTARY INFORMATION

 

Schedule of Revenues, Expenditures and Changes in Fund Balances -

 

Budget and Actual - General Fund..............................................................................................................

16

Schedule of Revenues, Expenditures and Changes in Fund Balances -

 

Budget and Actual – Major Special Revenue Funds.............................................................................

17-23

OTHER SUPPLEMENTARY INFORMATION

 

Combining Statement of General, Trauma Star and Radio

 

Communications Funds by Service Area ....................................................................................................

24

Non-Major Special Revenue Funds Description.............................................................................................

25

Combining Balance Sheet – Non-Major Governmental Funds -

 

Special Revenue Funds ........................................................................................................................

26-28

Combining Statement of Revenues, Expenditures and Changes in Fund Balances -

 

Non-Major Governmental Funds – Special Revenue Funds.................................................................

29-31

Schedule of Revenues, Expenditures and Changes in Fund Balances -

 

Budget and Actual – Non-Major Special Revenue Funds.....................................................................

32-37

Agency Funds Description..............................................................................................................................

38

Combining Statement of Changes in Fiduciary Assets and Liabilities -

 

All Agency Funds.........................................................................................................................................

39

SUPPLEMENTARY REPORTS

 

Report of Independent Auditor on Internal Control over Financial

 

Reporting and on Compliance and Other Matters Based on an

 

Audit of Financial Statements Performed in Accordance with

 

Government Auditing Standards ...........................................................................................................

40-41

Independent Auditor’s Management Letter ..............................................................................................

42-43

Report of Independent Accountant on Compliance with Local

 

Government Investment Policies.................................................................................................................

44

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Report of Independent Auditor

To the Honorable Rick Ramsay,

Sheriff of Monroe County, Florida

Report on the Financial Statements

We have audited the accompanying financial statements of each major fund and the aggregate remaining fund information of the Monroe County, Florida Sheriff (the “Sheriff”) as of and for the year ended September 30, 2020, and the related notes to financial statements as listed in the table of contents.

Management’s Responsibility for the Financial Statements

Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of the financial statements that are free from material misstatement, whether due to fraud or error.

Auditor’s Responsibility

Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.

Opinions

In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of each major fund and the aggregate remaining fund information of the Sheriff as of September 30, 2020, and the respective changes in financial position thereof for the year then ended, in accordance with accounting principles generally accepted in the United States of America.

Emphasis of Matter

As discussed in Note 1 to the financial statements, the financial statements referred to above were prepared solely for the purpose of complying with Rules of the Auditor General of the state of Florida. In accordance with the Rules, the accompanying financial statements are intended to present the financial position and changes in financial position of each fund of Monroe County, Florida that is attributable to the Sheriff. They do not purport to, and do not, present fairly the financial position of Monroe County, Florida as of September 30, 2020, and the changes in its financial position for the fiscal year then ended in accordance with accounting principles generally accepted in the United States of America. Our opinion is not modified with respect to this matter

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Other Matters

Required Supplementary Information

Accounting principles generally accepted in the United States of America require that the Required Supplementary Information as listed in the table of contents be presented to supplement the financial statements. Such information, although not a part of the financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the financial statements, and other knowledge we obtained during our audit of the financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.

Other Supplementary Information

Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Sheriff’s basic financial statements. The other supplementary information, as listed in the table of contents, is presented for purposes of additional analysis and is not a required part of the financial statements.

The other supplementary information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. Such information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with accounting standards generally accepted in the United States of America. In our opinion, the other supplementary information is fairly stated, in all material respects, in relation to the financial statements as a whole.

Other Reporting Required by Government Auditing Standards

In accordance with Government Auditing Standards, we have also issued our report dated February 3, 2021 on our consideration of the Sheriff's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing and not to provide an opinion on the effectiveness of the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the Sheriff’s internal control over financial reporting and compliance.

Tampa, Florida

February 3, 2021

2

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MONROE COUNTY, FLORIDA SHERIFF

BALANCE SHEET ‐ GOVERNMENTAL FUNDS

SEPTEMBER 30, 2020

 

 

 

 

 

 

 

 

 

 

 

Major Funds

 

 

 

 

 

 

 

 

 

 

Non‐Major Funds

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Shared

 

 

 

 

 

 

 

 

 

 

 

 

 

 

General

 

Trauma Star

 

 

Radio

 

HIDTA

 

 

 

 

 

Asset

 

 

Federal

 

 

 

 

 

Other

 

 

ASSETS

 

 

 

Communications

 

Grants

 

 

Grants

 

 

Forfeiture

 

 

Forfeiture

 

 

E‐911

 

Governmental

 

Total

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Cash and cash equivalents

$

6,094,314

$

451,542

$

57,427

 

$

880,941

$

-

$

281,594

$

1,621

$

1,313,326

$

1,238,755

 

$

10,319,520

Investments

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

4,893,153

 

 

-

 

 

-

 

 

-

 

 

4,893,153

Due from Board of County Commissioners

 

23,938

 

 

-

 

 

-

 

 

-

 

 

6,850

 

 

-

 

 

-

 

 

40,524

 

 

16,132

 

 

87,444

Due from other funds

 

237,558

 

 

-

 

 

-

 

 

129,642

 

 

320,819

 

 

-

 

 

-

 

 

-

 

 

1,548,298

 

 

2,236,317

Due from other governmental units

 

21,708

 

 

-

 

 

-

 

 

1,872,627

 

 

120,524

 

 

-

 

 

-

 

 

-

 

 

152,377

 

 

2,167,236

Due from others

 

60,197

 

 

-

 

 

-

 

 

10,525

 

 

-

 

 

-

 

 

-

 

 

-

 

 

26,780

 

 

97,502

Inventory

 

8,230

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

8,230

Interest receivable

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

27,312

 

 

-

 

 

-

 

 

-

 

 

27,312

Total assets

$

6,445,945

$

451,542

$

57,427

 

$

2,893,735

$

448,193

$

5,202,059

$

1,621

$

1,353,850

$

2,982,342

 

$

19,836,714

LIABILITIES AND FUND BALANCES

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Liabilities:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Accounts payable

$

891,698

$

-

$

-

 

$

875,471

$

-

$

42,734

$

-

$

6,763

$

18,904

 

$

1,835,570

Retainage payable

 

-

 

 

-

 

 

-

 

 

19,727

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

19,727

Accrued wages and benefits payable

 

2,593,636

 

 

-

 

 

-

 

 

214,852

 

 

-

 

 

-

 

 

-

 

 

25,276

 

 

10,284

 

 

2,844,048

Due to Board of County Commissioners

 

1,488,985

 

 

451,542

 

 

57,427

 

 

5,585

 

 

-

 

 

-

 

 

1,621

 

 

37

 

 

298,784

 

 

2,303,981

Due to other governmental units

 

241,614

 

 

-

 

 

-

 

 

785,665

 

 

-

 

 

-

 

 

-

 

 

-

 

 

15,959

 

 

1,043,238

Due to other funds

 

1,054,375

 

 

-

 

 

-

 

 

992,435

 

 

127,374

 

 

35

 

 

-

 

 

31,094

 

 

31,004

 

 

2,236,317

Due to others

 

174,887

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

174,887

Unearned revenues

 

750

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

99,409

 

 

100,159

Total liabilities

 

6,445,945

 

 

451,542

 

 

57,427

 

 

2,893,735

 

 

127,374

 

 

42,769

 

 

1,621

 

 

63,170

 

 

474,344

 

 

10,557,927

Deferred Inflows of Resources:

 

-

 

 

-

 

 

-

 

 

-

 

 

65,664

 

 

-

 

 

-

 

 

-

 

 

-

 

 

65,664

Unavailable revenues

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FUND BALANCES

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Non-spendable:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

- Inventory

 

8,230

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

8,230

Restricted for:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

- Law enforcement programs

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

5,159,290

 

 

-

 

 

-

 

 

-

 

 

5,159,290

- Inter-agency communication program

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

159,470

 

 

159,470

- E-911 programs

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

1,290,680

 

 

-

 

 

1,290,680

- Inmate welfare program

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

972,757

 

 

972,757

- Farm program

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

84,412

 

 

84,412

- Grants

 

-

 

 

-

 

 

-

 

 

-

 

 

320,819

 

 

-

 

 

-

 

 

-

 

 

-

 

 

320,819

Committed for:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

- Contract administration

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

1,291,359

 

 

1,291,359

Unassigned

 

(8,230)

 

 

-

 

 

-

 

 

-

 

 

(65,664)

 

 

-

 

 

-

 

 

-

 

 

-

 

 

(73,894)

Total fund balances

 

-

 

 

-

 

 

-

 

 

-

 

 

255,155

 

 

5,159,290

 

 

-

 

 

1,290,680

 

 

2,507,998

 

 

9,213,123

Total liabilities, deferred inflows of

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

resources and fund balances

$

6,445,945

$

451,542

$

57,427

 

$

2,893,735

$

448,193

$

5,202,059

$

1,621

$

1,353,850

$

2,982,342

 

$

19,836,714

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The accompanying notes to the financial statements are an integral part of this statement.

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MONROE COUNTY, FLORIDA SHERIFF

STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES

GOVERNMENTAL FUNDS

YEAR ENDED SEPTEMBER 30, 2020

 

 

 

 

 

 

 

 

 

 

 

Major Funds

 

 

 

 

 

 

 

 

 

 

 

 

Non‐Major

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Funds

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Shared

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Trauma

 

 

Radio

 

HIDTA

 

 

 

 

 

Asset

 

 

Federal

 

 

 

 

 

Other

 

 

Total

Revenues:

 

General

 

 

Star

 

Communications

 

Grants

 

 

Grants

 

 

Forfeiture

 

 

Forfeiture

 

 

E‐911

 

Governmental

 

Governmental

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Intergovernmental - BOCC

$

52,622,140

$

4,780,397

$

792,449

 

$

-

$

72,786

$

-

$

-

$

573,535

$

153,948

$

58,995,255

Intergovernmental - other government units

 

-

 

 

-

 

 

-

 

 

20,605,577

 

 

3,163,309

 

 

-

 

 

428,618

 

 

-

 

 

939,461

 

 

25,136,965

Charges for services

 

-

 

 

-

 

 

70,637

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

4,201,100

 

 

4,271,737

Fines and forfeitures

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

15,811

 

 

15,811

Investment income

 

92,901

 

 

-

 

 

-

 

 

-

 

 

-

 

 

336,161

 

 

41,402

 

 

14,621

 

 

24,115

 

 

509,200

Miscellaneous income

 

452,672

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

27,771

 

 

480,443

Total revenues

 

53,167,713

 

 

4,780,397

 

 

863,086

 

 

20,605,577

 

 

3,236,095

 

 

336,161

 

 

470,020

 

 

588,156

 

 

5,362,206

 

 

89,409,411

Expenditures:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Current:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Personnel services

 

39,387,414

 

 

1,429,652

 

 

204,858

 

 

3,850,993

 

 

460,651

 

 

-

 

 

54,660

 

 

484,674

 

 

4,386,508

 

 

50,259,410

Operating expenses

 

10,209,337

 

 

2,866,653

 

 

581,054

 

 

15,274,163

 

 

137,838

 

 

35

 

 

24,406

 

 

195,909

 

 

783,695

 

 

30,073,090

Capital outlay

 

1,429,969

 

 

32,550

 

 

19,747

 

 

1,480,421

 

 

42,942

 

 

-

 

 

328,889

 

 

-

 

 

252,316

 

 

3,586,834

Aid to other governments/non-profits

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

112,308

 

 

-

 

 

-

 

 

101,000

 

 

213,308

Total expenditures

 

51,026,720

 

 

4,328,855

 

 

805,659

 

 

20,605,577

 

 

641,431

 

 

112,343

 

 

407,955

 

 

680,583

 

 

5,523,519

 

 

84,132,642

Excess of revenues over (under)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

expenditures

 

2,140,993

 

 

451,542

 

 

57,427

 

 

-

 

 

2,594,664

 

 

223,818

 

 

62,065

 

 

(92,427)

 

 

(161,313)

 

 

5,276,769

Other financing sources (uses):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Insurance proceeds

 

40,716

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

9,475

 

 

50,191

Transfers (to)/from others

 

(1,500)

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

(1,500)

Transfers (to)/from other funds

 

(158,259)

 

 

-

 

 

-

 

 

-

 

 

146,670

 

 

-

 

 

-

 

 

-

 

 

11,589

 

 

-

Transfer to other governments

 

(678,754)

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

(678,754)

Transfer to Board of County

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Commissioners

 

(1,343,196)

 

 

(451,542)

 

 

(57,427)

 

 

-

 

 

-

 

 

-

 

 

(3,749,841)

 

 

-

 

 

(14,291)

 

 

(5,616,297)

Total other financing sources (uses)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

over expenditures

 

(2,140,993)

 

 

(451,542)

 

 

(57,427)

 

 

-

 

 

146,670

 

 

-

 

 

(3,749,841)

 

 

-

 

 

6,773

 

 

(6,246,360)

Excess of revenues over expenditures

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

and other financing sources

 

-

 

 

-

 

 

-

 

 

-

 

 

2,741,334

 

 

223,818

 

 

(3,687,776)

 

 

(92,427)

 

 

(154,540)

 

 

(969,591)

Fund balances, beginning of year

 

-

 

 

-

 

 

-

 

 

-

 

 

(2,486,179)

 

 

4,935,472

 

 

3,687,776

 

 

1,383,107

 

 

2,662,538

 

 

10,182,714

Fund balances, end of year

$

-

$

-

$

-

 

$

-

$

255,155

$

5,159,290

$

-

$

1,290,680

$

2,507,998

$

9,213,123

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The accompanying notes to the financial statements are an integral part of this statement.

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MONROE COUNTY, FLORIDA SHERIFF

STATEMENT OF FIDUCIARY ASSETS AND LIABILITIES

AGENCY FUNDS

SEPTEMBER 30, 2020

 

 

Civil

 

 

 

 

 

 

Total

ASSETS

 

Process

 

 

Bonds

 

Inmate

 

Agency

 

 

 

 

 

 

 

 

 

Cash and cash equivalents

$

3,385

$

1,501,814

$

42,124

$

1,547,323

Due from others

 

-

 

 

-

 

4,327

 

4,327

Total assets

$

3,385

$

1,501,814

$

46,451

$

1,551,650

LIABILITIES

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Accounts payable

$

-

$

-

$

14,462

$

14,462

Due to Board of County Commissioners

 

3,385

 

 

-

 

-

 

3,385

Due to individuals

 

-

 

 

1,501,814

 

31,989

 

1,533,803

Total liabilities

$

3,385

$

1,501,814

$

46,451

$

1,551,650

 

 

 

 

 

 

 

 

 

 

The accompanying notes to the financial statements are an integral part of this statement.

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FINANCIAL STATEMENTS

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MONROE COUNTY, FLORIDA SHERIFF

NOTES TO FINANCIAL STATEMENTS

SEPTEMBER 30, 2020

Note 1—Summary of significant accounting policies

Reporting Entity - The Monroe County, Florida Sheriff (the “Sheriff”) is a separately elected county official established pursuant to the Constitution of the state of Florida. The Sheriff’s financial statements do not purport to reflect the financial position or the results of operations of Monroe County, Florida (the “County”) taken as a whole. The financial statements of the Sheriff have been prepared in accordance with accounting principles and reporting guidelines established by the Governmental Accounting Standards Board (“GASB”).

Entity status for financial reporting purposes is governed by Statement 14, as amended. Although the Sheriff’s Office is operationally autonomous from the County, it does not hold sufficient corporate powers of its own to be considered a legally separate entity for financial reporting purposes. Therefore, under GASB guidelines, the Sheriff is reported as a part of the primary government of Monroe County, Florida.

Measurement Focus, Basis of Accounting, and Financial Statement Presentation - The Sheriff's financial statements are prepared for the purpose of complying with Section 218.39(2), Florida Statutes and Chapter 10.550, Rules of the Auditor General (the “Rules”), which requires the Sheriff to only present fund financial statements.

The General Fund and Special Revenue Funds are governmental funds that use the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized when measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures as well as expenditures related to compensated absences, and claims and judgments, are recorded only when payment is due.

Description of Funds - The Sheriff reports the General Fund and Special Revenue Funds as governmental funds and Agency Funds as a fiduciary fund type. The General Fund is used to account for all revenues and expenditures applicable to the general operations of the Sheriff. The Special Revenue Funds account for the proceeds and uses of specific revenue sources that are legally restricted or committed to expenditures for a specific purpose. Agency Funds are used to account for assets held by the Sheriff as agent. Agency funds are custodial in nature and do not involve measurement of results of operations.

The Sheriff reports the General Fund and the following seven Special Revenue Funds as major funds: Trauma Star, Radio Communications, High Intensity Drug Trafficking Area (“HIDTA”) Grants, Grants, Shared Asset Forfeiture, Federal Forfeiture, and E-911. The Trauma Star fund accounts for the revenues and expenditures related to the function of air and ambulance transports. The Radio Communications fund accounts for the revenues and expenditures related to radio communication functions county-wide to include the majority of federal, state and local entities. The HIDTA Grants Fund accounts for the revenues and expenditures related to the Office of National Drug Control Policy (“ONDCP”) grants. The Grants Fund accounts for receipts and disbursements related to other various local, state and federal grants. The Shared Asset Forfeiture Fund accumulates stipulated transfers from the Federal Forfeiture Fund and its investment income is used to fund awards to non-profit organizations, as determined by an advisory board. The Federal Forfeiture Fund accounts for revenues from the U.S. Departments of Justice and Treasury. Expenditures are made in accordance with the guidelines issued by these agencies. The E-911 Fund accounts for fees levied on each telephone access line in Monroe County for the enhancement of the 911 emergency telephone systems.

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MONROE COUNTY, FLORIDA SHERIFF

NOTES TO FINANCIAL STATEMENTS

SEPTEMBER 30, 2020

Note 1—Summary of significant accounting policies (continued)

Transfers - The Sheriff transfers funds to administer certain Special Revenue Fund programs. In addition, the extent to which General Fund, Trauma Star, Radio Communications and the State Forfeiture Fund revenues exceed expenditures is reflected as transfers out and as liabilities to the Board of County Commissioners.

Fund Balance Presentation - In accordance with GASB Statement 54, the fund balances of the governmental funds are classified as restricted or committed. This classification includes amounts that can be spent only for specific purposes because of constitutional provisions or enabling legislation or because of constraints that are externally imposed by creditors, grantors, contributors or the laws or regulations of other governments.

Non-Spendable - Include amounts that cannot be sent because they are either not in spendable form, or for legal or contractual reasons, must be kept intact. This classification includes inventory.

Unassigned - The residual classification of the General Fund. Other governmental funds might report a negative balance in this classification, as the result of overspending for specific purposes for which amounts had been restricted, committed, or assigned. Unassigned fund balance does not necessarily represent the amount of fund balance that can be appropriated.

Budgetary Requirements - General fund expenditures are controlled by appropriations in accordance with the budget requirements set forth in the Florida Statutes. Budgets are administered for all funds and are prepared on a basis consistent with accounting principles generally accepted in the United States of America.

Cash and Cash Equivalents and Investments - Highly liquid investments with maturities of 90 days or less when purchased are considered cash equivalents. Included are investments in the State Board of Administration Local Surplus Funds Investment Pool Trust Fund (“SBA”), which consists of the Florida PRIME investment pool, a qualifying fund that operates essentially as a money market fund, and municipal bonds. Florida PRIME is stated at amortized cost, which is substantially the same as fair value, and municipal bonds are stated at fair value based on Level 2 of the fair value hierarchy, using quoted prices for similar assets in active markets or identical or similar assets in inactive markets.

Receivables - All receivables are shown net of an allowance for uncollectibles. Historical collection experience is used to estimate the accounts receivable allowance. The complete balance in the Inmate Fund is deemed uncollectible in the amount of $310,560 at September 30, 2020.

Capital Assets - Capital assets are recorded as expenditures in the General Fund or the Special Revenue Funds at the time of purchase and are capitalized at historical cost in the government-wide financial statements of the County. Gifts or contributions and seized property are recorded first in the Sheriff’s financial statements as well as in the government-wide financial statements at fair market value at the time received. In addition, the Board of County Commissioners provides at no cost the office space and certain other expenditure items used in the Sheriff's operations.

It is the policy of the Sheriff to capitalize all assets costing more than $1,000 with an estimated useful life of two or more years. The cost of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized.

Capital assets are depreciated using the straight-line method over the following estimated useful lives:

 

Years

Buildings and infrastructure

10-50

Machinery and equipment

5-10

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MONROE COUNTY, FLORIDA SHERIFF

NOTES TO FINANCIAL STATEMENTS

SEPTEMBER 30, 2020

Note 1—Summary of significant accounting policies (continued)

Compensated Absences - The Sheriff permits employees to accumulate earned but unused vacation and sick pay benefits. The Sheriff is not legally required to and does not accumulate expendable available financial resources to liquidate this obligation. The obligation is accrued in the government-wide financial statements of the County.

Use of Estimates - The preparation of financial statements requires management to make use of estimates that affect reported amounts. Actual results could differ from estimates.

Note 2—Deposits and investments

Cash, cash equivalents and investments at September 30, 2020 consist of the following:

 

Type

 

 

Fair Value

Demand deposits

$

11,699,508

Municipal Bonds

 

 

 

4,893,153

Florida PRIME

 

 

 

167,335

 

$

16,759,996

Deposits - Cash and cash equivalents include demand deposits insured by the Federal Deposit Insurance Corporation (FDIC) or covered by the state of Florida collateral pool, a multiple financial institution pool with the ability to assess its members for collateral shortfalls if a member institution fails. Cash equivalents also include the investment in Florida PRIME.

Investments - Florida Statutes and the Sheriff’s investment policy authorize investments in certificates of deposit, savings accounts, repurchase agreements, the Local Government Surplus Funds Trust Fund administered by the Florida State Board of Administration, money market funds, direct obligations of the U.S. Treasury, federal agencies and instrumentalities, rated or unrated bonds, notes or instruments, securities of or interests in any investment company or investment trust, commercial paper and Municipal Securities.

As of September 30, 2020, the Sheriff had $167,335 invested in the SBA and $4,893,153 in Municipal Bonds, which was 30% of the Sheriff’s total cash and cash equivalents and investments. Of the $167,335 invested in the SBA, 100% is invested in Florida PRIME. The Municipal Bonds are rated by Standard and Poor’s from AA- through AAA and the ratings on the Municipal Bonds from Moody’s are rated from AA1 through AA3.

Florida PRIME is rated by Standard and Poor’s. The current rating is AAAm. The weighted average days to maturity (WAM) of the Florida PRIME at September 30, 2020 is 48 days. Next interest rate reset days for floating rate securities are used in the calculation of the WAM. The weighted average life (WAL) of Florida Prime at September 30, 2020, is 63 days.

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MONROE COUNTY, FLORIDA SHERIFF

NOTES TO FINANCIAL STATEMENTS

SEPTEMBER 30, 2020

Note 3—Interfund receivables and payables

Interfund receivables and payables at September 30, 2020 consist of the following:

Due From

Other Funds

Due to

Other Funds

General

$

237,558

$

1,054,375

HIDTA

 

129,642

 

 

992,435

Grants

 

320,819

 

 

127,374

SAFF

 

-

 

 

35

E-911

 

-

 

 

31,094

Other governmental

 

1,548,298

 

 

31,004

 

$

2,236,317

$

2,236,317

 

 

 

 

 

 

Note 4—Capital assets

A summary of changes in the Sheriff’s capital assets, presented in the government-wide financial statements of the County, is as follows:

 

 

Balance

 

 

 

 

 

 

 

 

 

Balance

 

 

10/01/2019

 

 

Additions

 

 

 

Deductions

 

 

09/30/2020

Capital assets not depreciated:

 

 

 

 

 

 

 

 

 

 

 

 

Construction in progress

$

27,250

 

$

115,535

 

$

-

 

$

142,785

Total capital assets not depreciated

$

27,250

$

115,535

$

-

$

142,785

Capital assets depreciated:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Buildings and improvements

$

4,870,286

$

2,049,561

$

3,676,327

$

3,243,520

Equipment

 

56,201,259

 

 

3,275,362

 

 

 

7,558,379

 

 

51,918,242

Total capital assets depreciated

$

61,071,545

 

$

5,324,923

 

$

11,234,706

 

$

55,161,762

 

 

 

 

 

 

 

 

 

 

 

 

Accumulated depreciation

$

32,987,897

$

3,189,958

$

3,151,494

$

33,026,361

 

 

 

 

 

 

 

 

 

 

 

 

 

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MONROE COUNTY, FLORIDA SHERIFF

NOTES TO FINANCIAL STATEMENTS

SEPTEMBER 30, 2020

Note 5—Long‐term debt

The Sheriff permits employees to accumulate earned but unused vacation and sick pay benefits. The Sheriff is not legally required to and does not accumulate expendable available financial resources to liquidate this obligation. The obligation for compensated absences is accrued in the government-wide financial statements of the County. A summary of activity for the Sheriff’s compensated absences obligation is as follows:

 

 

Absences

Long-term debt, beginning of year

$

7,999,878

Additions

 

4,302,191

Reductions

 

(3,447,676)

Long-term debt, end of year

$

8,854,393

 

 

 

Note 6—Fund balances

In the governmental fund financial statements, fund balance is composed of two classifications designed to disclose the hierarchy of constraints placed on how fund balance can be spent.

The governmental fund types classify fund balances as follows:

Restricted Fund Balance - This classification includes revenue sources that are restricted to specific purposes externally imposed by creditors or imposed by law.

Grants Fund is restricted for Federal Emergency Management Agency funding which has been expended but not yet received which has specific eligibility requirements.

Shared Asset Forfeiture Fund is restricted upon Ordinance 030-2000 which specifies use must be for law enforcement crime prevention, drug and alcohol abuse prevention and treatment, mental and physical health of minors and adults, and cultural, artistic, educational, recreational and sports programs for Monroe County youth.

E-911 Fund is restricted based upon the E-911 costs allowable by State Statute [F.S. 365].

Commissary Fund is restricted for Inmate and Farm as outlined by State Statute [F.S. 951.23(9)].

Inter-Agency Communications Fund is restricted by State Statute [318.21(9)].

Committed Fund Balance - Portion of fund balance that can only be used for specific purpose imposed by the Sheriff (highest level of decision-making authority). Any changes or removal of specific purposes requires action by the Sheriff.

Contract Administrative Fund is committed for the administration of contracts between the Sheriff and third parties.

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MONROE COUNTY, FLORIDA SHERIFF

NOTES TO FINANCIAL STATEMENTS

SEPTEMBER 30, 2020

Note 7—Retirement plans

Plan Description - The Sheriff’s employees participate in the Florida Retirement System (FRS). As provided by Chapters 121 and 112, Florida Statutes, the FRS provides two cost sharing, multiple employer defined benefit plans administered by the Florida Department of Management Services, Division of Retirement, including the FRS Pension Plan (“Pension Plan”) and the Retiree Health Insurance Subsidy (“HIS Plan”). Under Section 121.4501, Florida Statutes, the FRS also provides a defined contribution plan (“Investment Plan”) alternative to the FRS Pension Plan, which is administered by the State Board of Administration.

As a general rule, membership in the FRS is compulsory for all employees working in a regularly established position for a state agency, county government, district school board, state university, community college, or a participating city or special district within the state of Florida. The FRS provides retirement and disability benefits, annual cost-of-living adjustments, and death benefits to plan members and beneficiaries. Benefits are established by Chapter 121, Florida Statutes, and Chapter 60S, Florida Administrative Code. Amendments to the law can be made only by an act of the Florida Legislature.

Benefits under the Pension Plan are computed on the basis of age, average final compensation, and service credit. For Pension Plan members enrolled before July 1, 2011, Regular class members who retire at or after age 62 with at least six years of credited service or 30 years of service regardless of age are entitled to a retirement benefit payable monthly for life, equal to 1.6% of their final average compensation based on the five highest years of salary for each year of credited service. Vested members with less than 30 years of service may retire before age 62 and receive reduced retirement benefits. Senior Management Service class members who retire at or after age 62 with at least six years of credited service or 30 years of service regardless of age are entitled to a retirement benefit payable monthly for life, equal to 2.0% of their final average compensation based on the five highest years of salary for each year of credited service. Elected Officers’ class members who retire at or after age 62 with at least six years of credited service or 30 years of service regardless of age are entitled to a retirement benefit payable monthly for life, equal to 3.0% of their final average compensation based on the five highest years of salary for each year of credited service. Special Risk Administrative Support class members who retire at or after age 62 with at least six years of credited service or 30 years of service regardless of age are entitled to a retirement benefit payable monthly for life, equal to 3.0% of their final average compensation based on the five highest years of salary for each year of credited service. Special Risk class members (sworn law enforcement officers, firefighters, and correctional officers) who retire at or after age 55 with six years of credited service, or with 25 years of service regardless of age are entitled to a retirement benefit payable monthly for life equal to 3% of their final average compensation based on the five highest years of salary for each year of credited service. Substantial changes were made to the Pension Plan during fiscal year 2011 affecting members enrolled on or after July 1, 2011 by extending the vesting requirement for Regular, Senior Management Service, Elected Officers’ and Special Risk Administrative Support class members to eight years of credited service and increasing normal retirement to age 65 with at least eight years of credited service or 33 years of service regardless of age. The vesting requirement for Special Risk class members was extended to eight years of credited service and increasing normal retirement to age 60 with at least eight years of credited service or 30 years of service regardless of age or age 57 with 30 years of combined Special Risk Class service and military service. Also, the final average compensation of these members will be based on the eight highest years of salary. A post-employment health insurance subsidy is also provided to eligible retired members through the FRS in accordance with Florida Statutes.

The HIS Plan provides a monthly benefit to assist retirees in paying their health insurance costs and is administered by the Florida Department of Management Services, Division of Retirement. Eligible retirees and beneficiaries receive a monthly health insurance subsidy payment of $5 for each year of creditable service, with a minimum payment of $30 and a maximum payment of $150 per month. The HIS Plan is funded by required contributions from FRS participating employees as set forth by the Florida Legislature, based on a percentage of gross compensation for all active FRS members.

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MONROE COUNTY, FLORIDA SHERIFF

NOTES TO FINANCIAL STATEMENTS

SEPTEMBER 30, 2020

Note 7—Retirement plans (continued)

In addition to the above benefits, the FRS administers a Deferred Retirement Option Program (“DROP”). This program allows eligible members to defer receipt of monthly retirement benefit payments while continuing employment with a FRS employer for a period not to exceed 60 months after electing to participate. Deferred monthly benefits are held in the FRS Trust Fund and accrue interest. There are no required contributions by DROP participants.

For those members who elect participation in the Investment Plan, rather than the Pension Plan, vesting occurs at one year of service. These participants receive a contribution for self-direction in an investment product with a third party administrator selected by the State Board of Administration. Employer and employee contributions, including amounts contributed to individual member’s accounts, are defined by law, but the ultimate benefit depends in part on the performance of investment funds. Benefit terms, including contribution requirements, for the Investment Plan are established and may be amended by the Florida Legislature. The Investment Plan is funded with the same employer and employee contribution rates that are based on salary and membership class (Regular Class, Elected County Officers, etc.), as the FRS defined benefit plan. Contributions are directed to individual member accounts, and the individual members allocate contributions and account balances among various approved investment choices. Costs of administering the plan, including the FRS Financial Guidance Program, are funded through an employer contribution of 0.04% of payroll and by forfeited benefits of plan members.

The Monroe County Sheriff’s Office recognizes pension expenditures in an amount equal to amounts paid to the Pension Plan, the defined contribution plan and the HIS Plan, amounting to $5,632,402, $1,200,838 and $629,859,respectively, for the fiscal year ended September 30, 2020.The Monroe County Sheriff’s Office payments for the Pension Plan and the HIS Plan after June 30, 2020, the measurement date used to determine the net pension liability associated with the Pension Plan and HIS Plan, amounted to $1,487,461 and $149,370, respectively. The Sheriff is not legally required to and does not accumulate expendable available resources to liquidate the retirement obligation related to its employees. Accordingly, the net pension liability and associated deferred outflows and deferred inflows are presented on the government-wide financial statements of the County, following requirements of GASB Statement 68, Accounting and Financial Reporting for Pensions – an amendment of GASB Statement 27, and GASB Statement 71, Pension Transition for Contributions Made Subsequent to the Measurement Date – an amendment of GASB Statement 68.

Funding Policy - All enrolled members of the FRS other than DROP participants are required to contribute 3% of their salary to the FRS. In addition to member contributions, governmental employers are required to make contributions to the FRS based on state-wide contribution rates. The employer contribution rates by job class for the periods from October 1, 2019 through June 30, 2020 and July 1, 2020 through September 30, 2020, respectively, were as follows: regular members 8.47% and 10%, special risk – 25.48% and 24.45%, special risk administrative support – 38.59% and 35.84%, senior management – 25.41% and 27.29% and, county elected officers – 48.82% and 49.18%. During the fiscal year ended September 30, 2020, the Monroe County Sheriff’s Office contributed to the plan an amount equal to 22.44% of covered payroll.

The state of Florida annually issues a publicly available financial report that includes financial statements and required supplementary information for the FRS. The latest available report may be obtained by writing to the State of Florida Division of Retirement, Department of Management Services, P.O. Box 9000, Tallahassee, Florida 32315-9000, or from the website www.dms.myflorida.com/workforce_operations/retirement/publications.

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MONROE COUNTY, FLORIDA SHERIFF

NOTES TO FINANCIAL STATEMENTS

SEPTEMBER 30, 2020

Note 7—Retirement plans (continued)

Monroe County Sheriff’s office offers 457 Deferred Compensation Programs to all employees of the agency. Employees may participate in the plan through payroll deductions and the plan is funded by Mass Mutual Financial Group and AIG Valic group variable annuity contract. Contributions are invested at the employee’s direction through the options available under the program. Employees are fully vested at time of enrollment. The Monroe County Sheriff’s Office has no liability beyond the payment of bi-weekly payroll contributions.

Monroe County Sheriff’s office also offers a profit-sharing pension plan known as the 401(a) Discretionary Contribution Pension Plan. Only full-time employees of the Sheriff’s office classified as Telecommunications Officer, Telecommunications Supervisor, or Telecommunications Director are covered under the pension program established. Effective July 20, 2009, new hired employees will be exempt from the Plan. Those classes of employees are eligible to participate in the program on the first day of the 12-consecutive month period commencing on October 1.

The plan allows the agency contribute ongoing non-elective contributions to each eligible employee’s account. The routine amount contributed to each employees account is the variance between FRS’s special risk retirement rate and the rate given to the FRS class-group that the Dispatcher’s fall into.

The Sheriff contributed $12,197 for the year ended September 30, 2020 and there were no employee contributions.

Note 8—Other post‐employment benefits (OPEB) Plan

In addition to the retirement plan benefits described in Note 7, the Sheriff offers to its employees a single- employer defined benefit healthcare plan, which is administered by the Board. Florida Statute 112.0801 requires the County to provide retirees and their eligible dependents with the option to participate in the OPEB Plan if the County provides health insurance to its active employees and their eligible dependents. The OPEB Plan provides medical coverage, prescription drug benefits, and life insurance to both active and eligible retired employees. The OPEB Plan does not issue a publicly available financial report. No assets are accumulated in a trust that meets the criteria as set forth in GASB Statement 75, Accounting and Financial Reporting for Post- employment Benefit Plans Other Than Pensions.

The Board may amend the OPEB Plan design, with changes to the benefits, premiums and/or levels of participant contribution at any time. On at least an annual basis, in an open session, and prior to the annual enrollment process, the Board approves the rates for the coming calendar year for the retiree and County contributions.

Eligibility for post-employment participation in the OPEB Plan is limited to full-time employees of the County, and the Constitutional Officers. An employee who retires as an active participant in the OPEB Plan and was hired on or after October 1, 2001 may continue to participate in the OPEB Plan by paying the monthly premium established annually by the Board. An employee who retires as an active participant in the plan, was hired prior to October 1, 2001, has at least ten years of full-time service with the County, and meets the retirement criteria of the FRS but is not eligible for Medicare, may maintain group health insurance benefits with Monroe County following retirement, provided the retiring employee contributes the amounts shown in the table below.

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MONROE COUNTY, FLORIDA SHERIFF

NOTES TO FINANCIAL STATEMENTS

SEPTEMBER 30, 2020

Note 8—Other post‐employment benefits (OPEB) Plan (continued)

Contribution as Percentage of Annual Actuarial Rate

 

Plan

 

Years of Service with Monroe County

 

Year

 

25+

20-24

10-19

2020

 

HIS(1)

20%

34%

2021

 

HIS

22%

42%

2022

 

HIS

25%

50%

2023

 

HIS

25%

50%

2024

 

HIS

25%

50%

(1)HIS is the State of Florida’s Health Insurance Subsidy plan that assists retirees in paying the cost of health insurance as explained in Note 5.

Retirees who have met the requirements for early retirement, have not achieved age 60 and whose age and years of service do not equal 70 (rule of 70) must pay the standard monthly premium until the age criteria or the rule of 70 is met. At that time, the retiree’s cost of participation will be based on the preceding table. Surviving spouses and dependents of participating retirees may continue in the plan if eligibility criteria specific to those classes are met.

An employee who retires as an active participant in the plan, was hired prior to October 1, 2001, has at least ten years of full-time service with the County, and meets the retirement criteria of the FRS and is eligible for Medicare at the time of retirement or becomes eligible for Medicare following retirement, may maintain group health insurance benefits with Monroe County following retirement, provided the retiring employee contributes the Actuarial Rate for Medicare retirees as determined by the actuarial firm engaged by the County, less a $250 per month County subsidy. Alternatively, retirees meeting these criteria may elect to leave the County health plan and receive a $250 per month payment from the County, payable for the lifetime of the retiree.

The Board engages an actuarial firm on a biannual basis to determine the County’s accrued net OPEB liability. The Sheriff has no responsibility to the OPEB Plan other than to make the periodic payments determined by the Board, which are presented as expenditures when made and amounted to $1,394,172 for the year ended September 30, 2020. Further information about the OPEB Plan is available in the County’s CAFR which is published on the Clerk‘s website at www.clerk-of-the-court.com.

Note 9—Risk management

The Sheriff is exposed to various risks of loss related to tort; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The Sheriff participates in the coverage provided by the Board for Workers’ Compensation, Group Insurance, and Risk Management Internal Service Funds. Under these programs, Workers' Compensation provides $500,000 coverage per claim for regular employees. Workers’ Compensation claims in excess of the self-insured coverage are covered by an excess insurance policy. Risk Management has a $5,000,000 excess insurance policy for general liability claims with a $200,000 self-insured retention, and building property damage is covered for the actual value of the building with a deductible of $50,000. Deductibles for windstorm and flood vary by location. Monroe County purchases commercial insurance for claims in excess of coverage provided by the funds and for all other risks of loss. Settled claims have not exceeded this commercial coverage in any of the past three years. The Sheriff makes payments to the Workers' Compensation, Group Insurance and Risk Management Funds based on estimates of the amounts needed to pay prior and current year claims.

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MONROE COUNTY, FLORIDA SHERIFF

NOTES TO FINANCIAL STATEMENTS

SEPTEMBER 30, 2020

Note 10—Litigation

From time to time, the Sheriff is a party to various lawsuits and claims, which it vigorously defends. Such matters arise out of the normal course of its operation, some of which are covered by insurance policies or by the Sheriff’s participation in the Florida Sheriff’s Self-Insurance Fund. While the results of litigation cannot be predicted with certainty, management believes the final outcome of such litigation will not have a material adverse effect on the Sheriff’s financial position.

Note 11—Lease commitments

Operating leases - The Sheriff leases office space, equipment and vehicles under operating lease agreements. These lease agreements include options to extend the leases for additional terms as well as cancellation provisions. Total lease payments made during the fiscal year ended September 30, 2020 were $5,802,589.

The following is a schedule by years of minimum future rentals under operating leases as of September 30, 2020:

Years Ending

September 30,

2020

2021

$ 5,507,442

2022

4,544,508

2023

4,151,463

2024

3,423,376

2025

2,015,118

Thereafter

 

2,725,545

 

 

$22,367,452

For those leases that are increased annually by the Consumer Price Index (CPI) and the lease agreement does not state a minimum or maximum rate for the remainder of the lease term, the same known lease expense is used for the remainder of the lease term in the future rental schedule above.

Note 12—Contingencies

The Sheriff is the recipient of grants that are subject to special compliance requirements and audits by the grantor agencies that may result in disallowed expense amounts. These amounts constitute a contingent liability of the Sheriff. The Sheriff does not believe any contingent liabilities to be material to the financial statements.

During 2020, an outbreak of a novel strain of coronavirus (“COVID-19”) emerged globally. As a result of the spread of COVID-19, economic uncertainties have arisen that could negatively impact the revenue and operations for an indeterminable period of time. Other financial impacts could occur that are unknown at this time.

15

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REQUIRED SUPPLEMENTARY INFORMATION

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MONROE COUNTY, FLORIDA SHERIFF

SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL ‐ GENERAL FUND

YEAR ENDED SEPTEMBER 30, 2020

 

 

 

 

 

 

 

 

 

 

 

Variance

 

 

 

 

 

 

 

 

 

 

 

With Final

 

 

Original

 

 

Final

 

 

 

 

 

Positive

 

 

Budget

 

 

Budget

 

 

Actual

 

 

(Negative)

Revenues:

 

 

 

 

 

 

 

 

 

 

 

Intergovernmental - BOCC

$

51,714,668

$

52,592,711

$

52,622,140

$

29,429

Investment income

 

-

 

 

-

 

 

92,901

 

 

92,901

Miscellaneous income

 

-

 

 

107,000

 

 

452,672

 

 

345,672

Total revenues

 

51,714,668

 

 

52,699,711

 

 

53,167,713

 

 

468,002

Expenditures:

 

 

 

 

 

 

 

 

 

 

 

Current:

 

 

 

 

 

 

 

 

 

 

 

Personnel services

 

40,693,396

 

 

40,598,961

 

 

39,387,414

 

 

1,211,547

Operating expenses

 

10,001,901

 

 

10,382,879

 

 

10,209,337

 

 

173,542

Capital outlay

 

919,371

 

 

1,577,021

 

 

1,429,969

 

 

147,052

Total expenditures

 

51,614,668

 

 

52,558,861

 

 

51,026,720

 

 

1,532,141

Excess of revenues over (under)

 

 

 

 

 

 

 

 

 

 

 

expenditures

 

100,000

 

 

140,850

 

 

2,140,993

 

 

2,000,143

Other financing sources (uses):

 

 

 

 

 

 

 

 

 

 

 

Insurance proceeds

 

-

 

 

34,150

 

 

40,716

 

 

6,566

Transfer (to)/from Board of County Commissioners

 

-

 

 

-

 

 

(1,343,196)

 

 

(1,343,196)

Transfer (to)/from other governments

 

-

 

 

-

 

 

(678,754)

 

 

(678,754)

Transfer (to)/from others

 

-

 

 

-

 

 

(1,500)

 

 

(1,500)

Transfers (to)/from other funds

 

(100,000)

 

 

(175,000)

 

 

(158,259)

 

 

16,741

Total other financing sources (uses)

 

(100,000)

 

 

(140,850)

 

 

(2,140,993)

 

 

(2,000,143)

Excess of revenues over expenditures

 

 

 

 

 

 

 

 

 

 

 

and other financing sources (uses)

 

-

 

 

-

 

 

-

 

 

-

Fund balances, beginning of year

 

-

 

 

-

 

 

-

 

 

-

Fund balances, end of year

$

-

$

-

$

-

$

-

 

 

 

 

 

 

 

 

 

 

 

 

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MONROE COUNTY, FLORIDA SHERIFF

SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL ‐ TRAUMA STAR

YEAR ENDED SEPTEMBER 30, 2020

 

 

 

 

 

 

 

 

 

 

 

Variance

 

 

 

 

 

 

 

 

 

 

 

With Final

 

 

Original

 

 

Final

 

 

 

 

 

Positive

Revenues:

 

Budget

 

 

Budget

 

 

Actual

 

 

(Negative)

 

 

 

 

 

 

 

 

 

 

 

Intergovernmental - BOCC

$

4,780,397

$

4,780,397

$

4,780,397

$

-

Total revenues

 

4,780,397

 

 

4,780,397

 

 

4,780,397

 

 

-

Expenditures:

 

 

 

 

 

 

 

 

 

 

 

Current:

 

 

 

 

 

 

 

 

 

 

 

Personnel services

 

1,767,323

 

 

1,737,323

 

 

1,429,652

 

 

307,671

Operating expense

 

2,998,074

 

 

2,998,074

 

 

2,866,653

 

 

131,421

Capital outlay

 

15,000

 

 

45,000

 

 

32,550

 

 

12,450

Total expenditures

 

4,780,397

 

 

4,780,397

 

 

4,328,855

 

 

451,542

Excess of revenues over (under)

 

 

 

 

 

 

 

 

 

 

 

expenditures

 

-

 

 

-

 

 

451,542

 

 

451,542

Other financing sources (uses):

 

 

 

 

 

 

 

 

 

 

 

Transfer (to)/from Board of County Commissioners

 

-

 

 

-

 

 

(451,542)

 

 

(451,542)

Total other financing sources (uses)

 

-

 

 

-

 

 

(451,542)

 

 

(451,542)

Excess of revenues over expenditures and other

 

 

 

 

 

 

 

 

 

 

 

financing sources (uses)

 

-

 

 

-

 

 

-

 

 

-

Fund balances, beginning of year

 

-

 

 

-

 

 

-

 

 

-

Fund balances, end of year

$

-

$

-

$

-

$

-

 

 

 

 

 

 

 

 

 

 

 

 

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MONROE COUNTY, FLORIDA SHERIFF

SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL ‐ RADIO COMMUNICATIONS

YEAR ENDED SEPTEMBER 30, 2020

 

 

 

 

 

 

 

 

 

 

 

Variance

 

 

 

 

 

 

 

 

 

 

 

With Final

 

 

Original

 

 

Final

 

 

 

 

 

Positive

Revenues:

 

Budget

 

 

Budget

 

 

Actual

 

 

(Negative)

 

 

 

 

 

 

 

 

 

 

 

Intergovernmental - BOCC

$

643,086

$

863,086

$

792,449

$

(70,637)

Charges for services

 

-

 

 

-

 

 

70,637

 

 

70,637

Total revenues

 

643,086

 

 

863,086

 

 

863,086

 

 

-

Expenditures:

 

 

 

 

 

 

 

 

 

 

 

Current:

 

 

 

 

 

 

 

 

 

 

 

Personnel services

 

182,058

 

 

232,058

 

 

204,858

 

 

27,200

Operating expense

 

453,028

 

 

603,028

 

 

581,054

 

 

21,974

Capital outlay

 

8,000

 

 

28,000

 

 

19,747

 

 

8,253

Total expenditures

 

643,086

 

 

863,086

 

 

805,659

 

 

57,427

Excess of revenues over (under)

 

 

 

 

 

 

 

 

 

 

 

expenditures

 

-

 

 

-

 

 

57,427

 

 

57,427

Other financing sources (uses):

 

 

 

 

 

 

 

 

 

 

 

Transfer (to)/from Board of County Commissioners

 

-

 

 

-

 

 

(57,427)

 

 

(57,427)

Total other financing sources (uses)

 

-

 

 

-

 

 

(57,427)

 

 

(57,427)

Excess of revenues over expenditures and other

 

 

 

 

 

 

 

 

 

 

 

financing sources (uses)

 

-

 

 

-

 

 

-

 

 

-

Fund balances, beginning of year

 

-

 

 

-

 

 

-

 

 

-

Fund balances, end of year

$

-

$

-

$

-

$

-

 

 

 

 

 

 

 

 

 

 

 

 

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MONROE COUNTY, FLORIDA SHERIFF

SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL ‐ HIDTA GRANTS FUND

YEAR ENDED SEPTEMBER 30, 2020

 

 

 

 

 

 

Variance

 

 

 

 

 

 

With Final

 

Original

 

Final

 

 

Positive

Revenues:

Budget

 

Budget

Actual

 

(Negative)

 

 

 

 

 

 

Intergovernmental - other government units

$ 20,975,000

 

$ 20,675,000

$ 20,605,577

$

(69,423)

Total revenues

20,975,000

20,675,000

20,605,577

 

(69,423)

Expenditures:

 

 

 

 

 

 

Current:

 

 

 

 

 

 

Personnel services

4,100,000

3,875,000

3,850,993

 

24,007

Operating expenses

15,525,000

15,300,000

15,274,163

 

25,837

Capital outlay

1,350,000

 

1,500,000

1,480,421

 

19,579

Total expenditures

20,975,000

 

20,675,000

20,605,577

 

69,423

Excess of revenues over (under) expenditures

 

-

 

 

-

 

-

 

-

Other financing sources:

 

 

 

 

 

 

 

 

 

Transfers (to)/from other funds

 

-

 

 

-

 

-

 

-

Transfer (to)/from other governments

 

-

 

 

-

 

-

 

-

Total other financing sources

 

-

 

 

-

 

-

 

-

Excess of revenues and other

 

 

 

 

 

 

 

 

 

financing sources over expenditures

 

-

 

 

-

 

-

 

-

Fund balances, beginning of year

 

-

 

 

-

 

-

 

-

Fund balances, end of year

$

-

$

-

$

-

$

-

 

 

 

 

 

 

 

 

 

 

19

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MONROE COUNTY, FLORIDA SHERIFF

SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL ‐ GRANTS FUND

YEAR ENDED SEPTEMBER 30, 2020

.

 

 

 

 

 

 

 

 

 

 

 

Variance

 

 

 

 

 

 

 

 

 

 

 

With Final

 

 

Original

 

 

Final

 

 

 

 

 

Positive

Revenues:

 

Budget

 

 

Budget

 

 

Actual

 

 

(Negative)

 

 

 

 

 

 

 

 

 

 

 

Intergovernmental - BOCC

$

-

$

-

$

72,786

$

72,786

Intergovernmental - other government units

 

2,800,000

 

 

3,415,000

 

 

3,163,309

 

 

(251,691)

Total revenues

 

2,800,000

 

 

3,415,000

 

 

3,236,095

 

 

(178,905)

Expenditures:

 

 

 

 

 

 

 

 

 

 

 

Current:

 

 

 

 

 

 

 

 

 

 

 

Personnel services

 

475,000

 

 

475,000

 

 

460,651

 

 

14,349

Operating expenses

 

225,000

 

 

150,000

 

 

137,838

 

 

12,162

Capital outlay

 

45,000

 

 

47,000

 

 

42,942

 

 

4,058

Total expenditures

 

745,000

 

 

672,000

 

 

641,431

 

 

30,569

Excess of revenues over (under) expenditures

 

2,055,000

 

 

2,743,000

 

 

2,594,664

 

 

(148,336)

Other financing sources:

 

 

 

 

 

 

 

 

 

 

 

Transfers (to)/from other funds

 

-

 

 

-

 

 

146,670

 

 

146,670

Total other financing sources

 

-

 

 

-

 

 

146,670

 

 

146,670

Excess of revenues over expenditures and other

 

 

 

 

 

 

 

 

 

 

 

financing sources (uses)

 

-

 

 

-

 

 

2,741,334

 

 

2,741,334

Fund balances, beginning of year

 

-

 

 

-

 

 

(2,486,179)

 

 

(2,486,179)

Fund balances, end of year

$

-

$

-

$

255,155

$

255,155

 

 

 

 

 

 

 

 

 

 

 

 

20

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MONROE COUNTY, FLORIDA SHERIFF

SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL ‐ SHARED ASSET FORFEITURE FUND

YEAR ENDED SEPTEMBER 30, 2020

 

 

 

 

 

 

 

 

 

 

 

Variance

 

 

 

 

 

 

 

 

 

 

 

With Final

 

 

Original

 

 

Final

 

 

 

 

 

Positive

Revenues:

 

Budget

 

 

Budget

 

 

Actual

 

 

(Negative)

 

 

 

 

 

 

 

 

 

 

 

Investment income

$

450,000

$

340,000

$

336,161

$

3,839

Total revenues

 

450,000

 

 

340,000

 

 

336,161

 

 

3,839

Expenditures:

 

 

 

 

 

 

 

 

 

 

 

Current:

 

 

 

 

 

 

 

 

 

 

 

Operating expenses

 

200

 

 

100

 

 

35

 

 

65

Aid to other governments/non-profits

 

151,000

 

 

113,000

 

 

112,308

 

 

692

Total expenditures

 

151,200

 

 

113,100

 

 

112,343

 

 

757

Excess of revenues over (under) expenditures

 

298,800

 

 

226,900

 

 

223,818

 

 

3,082

Fund balances, beginning of year

 

4,935,472

 

 

4,935,472

 

 

4,935,472

 

 

-

Fund balances, end of year

$

5,234,272

$

5,162,372

$

5,159,290

$

3,082

 

 

 

 

 

 

 

 

 

 

 

 

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MONROE COUNTY, FLORIDA SHERIFF

SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL ‐ FEDERAL FORFEITURE FUND

YEAR ENDED SEPTEMBER 30, 2020

 

 

 

 

 

 

 

 

 

 

 

Variance

 

 

 

 

 

 

 

 

 

 

 

With Final

 

 

Original

 

 

Final

 

 

 

 

 

Positive

Revenues:

 

Budget

 

 

Budget

 

 

Actual

 

 

(Negative)

 

 

 

 

 

 

 

 

 

 

 

Intergovernmental - other government units

$

-

$

-

$

428,618

$

428,618

Investment income

 

-

 

 

-

 

 

41,402

 

 

41,402

Total revenues

 

-

 

 

-

 

 

470,020

 

 

470,020

Expenditures:

 

 

 

 

 

 

 

 

 

 

 

Current:

 

 

 

 

 

 

 

 

 

 

 

Personnel services

 

55,000

 

 

57,000

 

 

54,660

 

 

2,340

Operating expenses

 

135,000

 

 

35,000

 

 

24,406

 

 

10,594

Capital expenses

 

400,000

 

 

350,000

 

 

328,889

 

 

21,111

Total expenditures

 

597,000

 

 

442,000

 

 

407,955

 

 

34,045

Excess of revenues over (under)

 

 

 

 

 

 

 

 

 

 

 

expenditures

 

(597,000)

 

 

(442,000)

 

 

62,065

 

 

504,065

Other financing sources (uses)

 

 

 

 

 

 

 

 

 

 

 

Transfers (to)/from Board of County Commissioners

 

-

 

 

(3,750,000)

 

 

(3,749,841)

 

 

159

Transfer (to)/from other governments

 

-

 

 

-

 

 

-

 

 

-

Total other financing sources (uses)

 

-

 

 

(3,750,000)

 

 

(3,749,841)

 

 

159

Excess of revenues over (under) expenditures

 

(597,000)

 

 

(4,192,000)

 

 

(3,687,776)

 

 

504,224

Fund balances, beginning of year

 

3,687,776

 

 

3,687,776

 

 

3,687,776

 

 

-

Fund balances, end of year

$

3,090,776

$

(504,224)

$

-

$

504,224

 

 

 

 

 

 

 

 

 

 

 

 

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MONROE COUNTY, FLORIDA SHERIFF

SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL ‐ E‐911

YEAR ENDED SEPTEMBER 30, 2020

 

 

 

 

 

 

 

 

 

Variance

 

 

 

 

 

 

 

 

 

With Final

 

 

Original

 

 

Final

 

 

 

Positive

Revenues:

 

Budget

 

 

Budget

 

Actual

 

(Negative)

 

 

 

 

 

 

 

 

 

Intergovernmental - BOCC

$

485,000

$

575,000

$

573,535

$

(1,465)

Investment income

 

20,000

 

 

20,000

 

14,621

 

(5,379)

Total revenues

 

505,000

 

 

595,000

 

588,156

 

(6,844)

Expenditures:

 

 

 

 

 

 

 

 

 

Current:

 

 

 

 

 

 

 

 

 

Personnel services

 

510,000

 

 

490,000

 

484,674

 

5,326

Operating expense

 

225,000

 

 

200,000

 

195,909

 

4,091

Capital outlay

 

58,000

 

 

5,000

 

-

 

5,000

Total expenditures

 

793,000

 

 

695,000

 

680,583

 

14,417

Excess of revenues over (under)

 

 

 

 

 

 

 

 

 

expenditures

 

(288,000)

 

 

(100,000)

 

(92,427)

 

7,573

Fund balances, beginning of year

 

1,383,107

 

 

1,383,107

 

1,383,107

 

-

Fund balances, end of year

$

1,095,107

$

1,283,107

$

1,290,680

$

7,573

 

 

 

 

 

 

 

 

 

 

23

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OTHER SUPPLEMENTARY INFORMATION

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MONROE COUNTY, FLORIDA SHERIFF

COMBINING STATEMENT OF GENERAL, TRAUMA STAR AND RADIO COMMUNICATIONS FUNDS BY SERVICE AREA

YEAR ENDED SEPTEMBER 30, 2020

 

 

 

 

 

General

 

 

 

 

 

 

Total

 

 

 

 

 

Radio

 

 

Revenues:

 

Islamorada

 

 

Marathon

 

Unincorporated

 

General

 

 

General

 

Trauma Star

Communications

 

Total

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Intergovernmental - BOCC

$

1,881,116

$

1,666,389

$

4,107,385

 

$

44,967,250

$

52,622,140

$

4,780,397

$

792,449

 

$

58,194,986

Charges for services

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

70,637

 

 

70,637

Investment income

 

-

 

 

-

 

 

-

 

 

92,901

 

 

92,901

 

 

-

 

 

-

 

 

92,901

Miscellaneous income

 

-

 

 

-

 

 

-

 

 

452,672

 

 

452,672

 

 

-

 

 

-

 

 

452,672

Total revenues

 

1,881,116

 

 

1,666,389

 

 

4,107,385

 

 

45,512,823

 

 

53,167,713

 

 

4,780,397

 

 

863,086

 

 

58,811,196

Expenditures:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Current:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Personnel services

 

1,591,431

 

 

1,234,019

 

 

3,152,835

 

 

33,409,129

 

 

39,387,414

 

 

1,429,652

 

 

204,858

 

 

41,021,924

Operating expenses

 

105,111

 

 

180,362

 

 

374,891

 

 

9,548,973

 

 

10,209,337

 

 

2,866,653

 

 

581,054

 

 

13,657,044

Capital Outlay

 

115,235

 

 

115,953

 

 

274,517

 

 

924,264

 

 

1,429,969

 

 

32,550

 

 

19,747

 

 

1,482,266

Total expenditures

 

1,811,777

 

 

1,530,334

 

 

3,802,243

 

 

43,882,366

 

 

51,026,720

 

 

4,328,855

 

 

805,659

 

 

56,161,234

Excess of revenues over (under) expenditures

 

69,339

 

 

136,055

 

 

305,142

 

 

1,630,457

 

 

2,140,993

 

 

451,542

 

 

57,427

 

 

2,649,962

Other financing sources (uses):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Insurance proceeds

 

-

 

 

-

 

 

-

 

 

40,716

 

 

40,716

 

 

-

 

 

-

 

 

40,716

Transfer (to)/from Board of County Commissioners

 

-

 

 

-

 

 

(305,142)

 

 

(1,038,054)

 

 

(1,343,196)

 

 

(451,542)

 

 

(57,427)

 

 

(1,852,165)

Transfer (to)/from other governments

 

(69,339)

 

 

(136,055)

 

 

-

 

 

(473,360)

 

 

(678,754)

 

 

-

 

 

-

 

 

(678,754)

Transfer (to)/from others

 

-

 

 

-

 

 

-

 

 

(1,500)

 

 

(1,500)

 

 

-

 

 

-

 

 

(1,500)

Transfer (to)/from other funds

 

-

 

 

-

 

 

-

 

 

(158,259)

 

 

(158,259)

 

 

-

 

 

-

 

 

(158,259)

Total other financing sources (uses)

 

(69,339)

 

 

(136,055)

 

 

(305,142)

 

 

(1,630,457)

 

 

(2,140,993)

 

 

(451,542)

 

 

(57,427)

 

 

(2,649,962)

Excess of revenues over (under) expenditures

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

and other financing sources (uses)

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

Fund balances, beginning of year

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

 

 

-

Fund balances, end of year

$

-

$

-

$

-

 

$

-

$

-

$

-

$

-

 

$

-

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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MONROE COUNTY, FLORIDA SHERIFF

NON‐MAJOR SPECIAL REVENUE FUNDS DESCRIPTION

The purpose of each non-major special revenue fund in the combining balance sheet and combining statement of revenues, expenditures, and changes in fund balances is described below.

Teen Court Fund - This fund accounts for receipts and disbursements pertaining to a program designed to deter juveniles who are becoming involved in crime.

Law Enforcement Trust Fund - This fund accounts for expenditures to non-profit organizations to help deter drug use and juvenile delinquency.

State Fine and Forfeiture (State Forfeiture) - This fund accounts for the proceeds received primarily from seizures and forfeitures.

Contract Administrative Fund - This fund accounts for the administration of contracts between the Sheriff and third parties.

Commissary Fund - This fund accounts for receipts and disbursements of inmate telephone commissions, canteen revenues and other inmate programs.

Inter-Agency Communications Fund - This fund accounts for revenues and expenditures allocated for radio communications.

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MONROE COUNTY, FLORIDA SHERIFF

COMBINING BALANCE SHEET ‐ NON‐MAJOR GOVERNMENTAL FUNDS

SPECIAL REVENUE FUNDS

SEPTEMBER 30, 2020

 

 

 

 

 

Law

 

 

 

 

 

Enforcement

 

 

Teen Court

 

 

Trust Fund

ASSETS

 

 

 

 

 

Cash and cash equivalents

$

-

$

23

Due from Board of County Commissioners

 

-

 

 

-

Due from other funds

 

-

 

 

-

Due from governmental units

 

4,099

 

 

-

Due from others

 

-

 

 

-

Total assets

$

4,099

 

$

23

LIABILITIES AND FUND BALANCES

 

 

 

 

 

Liabilities:

 

 

 

 

 

Accounts payable

$

-

$

-

Accrued wages and benefits payable

 

-

 

 

-

Due to Board of County Commissioners

 

-

 

 

-

Due to other governmental units

 

-

 

 

-

Due to other funds

 

4,099

 

 

23

Unearned revenues

 

-

 

 

-

Total liabilities

 

4,099

 

 

23

Fund balances, restricted:

 

 

 

 

 

Inter-agency communication program

 

-

 

 

-

Inmate welfare program

 

-

 

 

-

Farm program

 

-

 

 

-

Fund balances, committed:

 

 

 

 

 

Contract administration

 

-

 

 

-

Total fund balances

 

-

 

 

-

Total liabilities, deferred inflows of resources and fund balances

$

4,099

$

23

 

 

 

 

 

 

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MONROE COUNTY, FLORIDA SHERIFF

COMBINING BALANCE SHEET ‐ NON‐MAJOR GOVERNMENTAL FUNDS

SPECIAL REVENUE FUNDS

SEPTEMBER 30, 2020

 

 

State

 

 

Contract

 

 

 

 

 

Forfeiture

 

Administrative

 

 

Commissary

ASSETS

 

 

 

 

 

 

 

 

Cash and cash equivalents

$

14,267

$

-

$

1,076,046

Due from Board of County Commissioners

 

-

 

 

-

 

 

-

Due from other funds

 

23

 

 

1,543,706

 

 

4,569

Due from governmental units

 

-

 

 

148,278

 

 

-

Due from others

 

-

 

 

-

 

 

19,617

Total assets

$

14,290

 

$

1,691,984

 

$

1,100,232

LIABILITIES AND FUND BALANCES

 

 

 

 

 

 

 

 

Liabilities:

 

 

 

 

 

 

 

 

Accounts payable

$

-

$

-

$

6,660

Accrued wages and benefits payable

 

-

 

 

-

 

 

10,284

Due to Board of County Commissioners

 

14,290

 

 

284,494

 

 

-

Due to other governmental units

 

-

 

 

-

 

 

15,959

Due to other funds

 

-

 

 

16,722

 

 

10,160

Unearned revenues

 

-

 

 

99,409

 

 

-

Total liabilities

 

14,290

 

 

400,625

 

 

43,063

Fund balances, restricted:

 

 

 

 

 

 

 

 

Inter-agency communication program

 

-

 

 

-

 

 

-

Inmate welfare program

 

-

 

 

-

 

 

972,757

Farm program

 

-

 

 

-

 

 

84,412

Fund balances, committed:

 

 

 

 

 

 

 

 

Contract administration

 

-

 

 

1,291,359

 

 

-

Total fund balances

 

-

 

 

1,291,359

 

 

1,057,169

Total liabilities, deferred inflows of resources and fund balances

$

14,290

$

1,691,984

$

1,100,232

 

 

 

 

 

 

 

 

 

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MONROE COUNTY, FLORIDA SHERIFF

COMBINING BALANCE SHEET ‐ NON‐MAJOR GOVERNMENTAL FUNDS

SPECIAL REVENUE FUNDS

SEPTEMBER 30, 2020

 

 

 

 

 

Total

 

 

 

 

 

Nonmajor

 

 

Inter‐Agency

 

Special Revenue

 

Communications

 

 

Funds

ASSETS

 

 

 

 

 

Cash and cash equivalents

$

148,419

$

1,238,755

Due from Board of County Commissioners

 

16,132

 

 

16,132

Due from other funds

 

-

 

 

1,548,298

Due from governmental units

 

-

 

 

152,377

Due from others

 

7,163

 

 

26,780

Total assets

$

171,714

 

$

2,982,342

LIABILITIES AND FUND BALANCES

 

 

 

 

 

Liabilities:

 

 

 

 

 

Accounts payable

$

12,244

$

18,904

Accrued wages and benefits payable

 

-

 

 

10,284

Due to Board of County Commissioners

 

-

 

 

298,784

Due to other governmental units

 

-

 

 

15,959

Due to other funds

 

-

 

 

31,004

Unearned revenues

 

-

 

 

99,409

Total liabilities

 

12,244

 

 

474,344

Fund balances, restricted:

 

 

 

 

 

Inter-agency communication program

 

159,470

 

 

159,470

Inmate welfare program

 

-

 

 

972,757

Farm program

 

-

 

 

84,412

Fund balances, committed:

 

 

 

 

 

Contract administration

 

-

 

 

1,291,359

Total fund balances

 

159,470

 

 

2,507,998

Total liabilities, deferred inflows of resources and fund balances

$

171,714

$

2,982,342

 

 

 

 

 

 

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MONROE COUNTY, FLORIDA SHERIFF

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NON‐MAJOR GOVERNMENTAL FUNDS

SPECIAL REVENUE FUNDS

YEAR ENDED SEPTEMBER 30, 2020

 

 

 

 

Law

 

 

 

Enforcement

 

 

Teen Court

 

Trust Fund

Revenues:

 

 

 

 

Intergovernmental - BOCC

$

-

$

14,500

Intergovernmental - other government units

 

-

 

-

Charges for services

 

44,643

 

-

Fines and forfeitures

 

-

 

-

Investment income

 

-

 

-

Miscellaneous

 

-

 

-

Total revenues

 

44,643

 

14,500

Expenditures:

 

 

 

 

Current:

 

 

 

 

Personnel services

 

65,043

 

-

Operating expenses

 

2,180

 

5,500

Capital outlay

 

-

 

8,000

Aid to other governments/non-profits

 

-

 

1,000

Total expenditures

 

67,223

 

14,500

Excess of revenues over

 

 

 

 

(under) expenditures

 

(22,580)

 

-

Other financing sources (uses):

 

 

 

 

Insurance proceeds

 

-

 

-

Transfers (to)/from other funds

 

3,894

 

-

Transfer (to)/from Board of County Commissioners

 

-

 

-

Total other financing sources (uses)

 

3,894

 

-

Excess of revenues over expenditures and other

 

 

 

 

financing sources (uses)

 

(18,686)

 

-

Fund balances, beginning of year

 

18,686

 

-

Fund balances, end of year

$

-

$

-

 

 

 

 

 

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MONROE COUNTY, FLORIDA SHERIFF

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NON‐MAJOR GOVERNMENTAL FUNDS

SPECIAL REVENUE FUNDS

YEAR ENDED SEPTEMBER 30, 2020

 

 

State

 

Contract

 

 

 

 

Forfeiture

Administrative

 

Commissary

Revenues:

 

 

 

 

 

 

Intergovernmental - BOCC

$

-

$

-

$

-

Intergovernmental - other government units

 

-

 

939,461

 

-

Charges for services

 

-

 

3,706,834

 

428,524

Fines and forfeitures

 

15,811

 

-

 

-

Investment income

 

115

 

9,285

 

11,600

Miscellaneous income

 

-

 

-

 

27,771

Total revenues

 

15,926

 

4,655,580

 

467,895

Expenditures:

 

 

 

 

 

 

Current:

 

 

 

 

 

 

Personnel services

 

-

 

4,130,841

 

190,624

Operating expenses

 

1,635

 

332,750

 

219,622

Capital outlay

 

-

 

48,223

 

6,063

Aid to other governments/non-profits

 

-

 

100,000

 

-

Total expenditures

 

1,635

 

4,611,814

 

416,309

Excess of revenues over (under)

 

 

 

 

 

 

expenditures

 

14,291

 

43,766

 

51,586

Other financing sources (uses):

 

 

 

 

 

 

Insurance proceeds

 

-

 

-

 

-

Transfers (to)/from other funds

 

-

 

7,695

 

-

Transfer (to)/from Board of County Commissioners

 

(14,291)

 

-

 

-

Total other financing sources (uses)

 

(14,291)

 

7,695

 

-

Excess of revenues over expenditures and other

 

 

 

 

 

 

financing sources (uses)

 

-

 

51,461

 

51,586

Fund balances, beginning of year

 

-

 

1,239,898

 

1,005,583

Fund balances, end of year

$

-

$

1,291,359

$

1,057,169

 

 

 

 

 

 

 

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MONROE COUNTY, FLORIDA SHERIFF

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NON‐MAJOR GOVERNMENTAL FUNDS

SPECIAL REVENUE FUNDS

YEAR ENDED SEPTEMBER 30, 2020

 

 

 

Total Nonmajor

 

Inter‐Agency

Special Revenue

 

Communications

 

Funds

Revenues:

 

 

 

 

Intergovernmental - BOCC

$

139,448

$

153,948

Intergovernmental - other government units

 

-

 

939,461

Charges for services

 

21,099

 

4,201,100

Fines and forfeitures

 

-

 

15,811

Investment income

 

3,115

 

24,115

Miscellaneous income

 

-

 

27,771

Total revenues

 

163,662

 

5,362,206

Expenditures:

 

 

 

 

Current:

 

 

 

 

Personnel services

 

-

 

4,386,508

Operating expenses

 

222,008

 

783,695

Capital outlay

 

190,030

 

252,316

Aid to other governments/non-profits

 

-

 

101,000

Total expenditures

 

412,038

 

5,523,519

Excess of revenues over (under)

 

 

 

 

expenditures

 

(248,376)

 

(161,313)

Other financing sources (uses):

 

 

 

 

Insurance proceeds

 

9,475

 

9,475

Transfers (to)/from other funds

 

-

 

11,589

Transfer (to)/from Board of County Commissioners

 

-

 

(14,291)

Total other financing sources (uses)

 

9,475

 

6,773

Excess of revenues over expenditures and other

 

 

 

 

financing sources (uses)

 

(238,901)

 

(154,540)

Fund balances, beginning of year

 

398,371

 

2,662,538

Fund balances, end of year

$

159,470

$

2,507,998

 

 

 

 

 

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MONROE COUNTY, FLORIDA SHERIFF

SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL ‐ TEEN COURT FUND

YEAR ENDED SEPTEMBER 30, 2020

 

 

 

 

 

 

 

 

 

 

 

Variance

 

 

 

 

 

 

 

 

 

 

 

With Final

 

 

Original

 

 

Final

 

 

 

 

 

Positive

Revenues:

 

Budget

 

 

Budget

 

 

Actual

 

 

(Negative)

 

 

 

 

 

 

 

 

 

 

 

Charges for services

$

55,000

$

50,000

$

44,643

$

(5,357)

Total revenues

 

55,000

 

 

50,000

 

 

44,643

 

 

(5,357)

Expenditures:

 

 

 

 

 

 

 

 

 

 

 

Current:

 

 

 

 

 

 

 

 

 

 

 

Personnel services

 

70,000

 

 

68,000

 

 

65,043

 

 

2,957

Operating expense

 

3,000

 

 

2,500

 

 

2,180

 

 

320

Total expenditures

 

73,000

 

 

70,500

 

 

67,223

 

 

3,277

Excess of revenues over (under) expenditures

 

(18,000)

 

 

(20,500)

 

 

(22,580)

 

 

(2,080)

Other financing sources:

 

 

 

 

 

 

 

 

 

 

 

Transfers (to)/from Board of County Commissioners

 

-

 

 

-

 

 

-

 

 

-

Transfers (to)/from other funds

 

-

 

 

-

 

 

3,894

 

 

3,894

Total other financing sources

 

-

 

 

-

 

 

3,894

 

 

3,894

Excess of revenues over expenditures and other

 

 

 

 

 

 

 

 

 

 

 

financing sources (uses)

 

(18,000)

 

 

(20,500)

 

 

(18,686)

 

 

1,814

Fund balances, beginning of year

 

18,686

 

 

18,686

 

 

18,686

 

 

-

Fund balances, end of year

$

686

$

(1,814)

$

-

$

1,814

 

 

 

 

 

 

 

 

 

 

 

 

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MONROE COUNTY, FLORIDA SHERIFF

SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL ‐ LAW ENFORCEMENT TRUST FUND

YEAR ENDED SEPTEMBER 30, 2020

 

 

 

 

 

 

 

 

 

 

 

Variance

 

 

 

 

 

 

 

 

 

 

 

With Final

 

 

Original

 

 

Final

 

 

 

 

 

Positive

Revenues:

 

Budget

 

 

Budget

 

 

Actual

 

 

(Negative)

 

 

 

 

 

 

 

 

 

 

 

Intergovernmental - BOCC

$

28,500

$

15,000

$

14,500

$

(500)

Total revenues

 

28,500

 

 

15,000

 

 

14,500

 

 

(500)

Expenditures:

 

 

 

 

 

 

 

 

 

 

 

Current:

 

 

 

 

 

 

 

 

 

 

 

Operating expenses

 

5,500

 

 

5,500

 

 

5,500

 

 

-

Capital expenses

 

-

 

 

8,500

 

 

8,000

 

 

500

Aid to other governments/non-profits

 

23,000

 

 

1,000

 

 

1,000

 

 

-

Total expenditures

 

28,500

 

 

15,000

 

 

14,500

 

 

500

Excess of revenues over (under) expenditures

 

-

 

 

-

 

 

-

 

 

-

Fund balances, beginning of year

 

-

 

 

-

 

 

-

 

 

-

Fund balances, end of year

$

-

$

-

$

-

$

-

 

 

 

 

 

 

 

 

 

 

 

 

33

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MONROE COUNTY, FLORIDA SHERIFF

SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL ‐ STATE FORFEITURE FUND

YEAR ENDED SEPTEMBER 30, 2020

 

 

 

 

 

 

 

 

 

 

 

Variance

 

 

 

 

 

 

 

 

 

 

 

With Final

 

 

Original

 

 

Final

 

 

 

 

 

Positive

Revenues:

 

Budget

 

 

Budget

 

 

Actual

 

 

(Negative)

 

 

 

 

 

 

 

 

 

 

 

Fines and forfeitures

$

14,000

$

16,500

$

15,811

$

(689)

Investment income

 

500

 

 

500

 

 

115

 

 

(385)

Total revenues

 

14,500

 

 

17,000

 

 

15,926

 

 

(1,074)

Expenditures:

 

 

 

 

 

 

 

 

 

 

 

Current:

 

 

 

 

 

 

 

 

 

 

 

Operating expenses

 

12,000

 

 

2,000

 

 

1,635

 

 

365

Total expenditures

 

12,000

 

 

2,000

 

 

1,635

 

 

365

Excess of revenues over (under)

 

 

 

 

 

 

 

 

 

 

 

expenditures

 

2,500

 

 

15,000

 

 

14,291

 

 

(709)

Other financing uses:

 

 

 

 

 

 

 

 

 

 

 

Transfer (to)/from Board of County Commissioners

 

(2,500)

 

 

(15,000)

 

 

(14,291)

 

 

709

Total other financing uses

 

(2,500)

 

 

(15,000)

 

 

(14,291)

 

 

709

Excess of revenues over expenditures and other

 

 

 

 

 

 

 

 

 

 

 

financing sources (uses)

 

-

 

 

-

 

 

-

 

 

-

Fund balances, beginning of year

 

-

 

 

-

 

 

-

 

 

-

Fund balances, end of year

$

-

$

-

$

-

$

-

 

 

 

 

 

 

 

 

 

 

 

 

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MONROE COUNTY, FLORIDA SHERIFF

SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL ‐ CONTRACT ADMINISTRATIVE FUND

YEAR ENDED SEPTEMBER 30, 2020

 

 

 

 

 

 

 

 

 

Variance

 

 

 

 

 

 

 

 

 

With Final

 

 

Original

 

 

Final

 

 

 

Positive

Revenues:

 

Budget

 

 

Budget

 

Actual

 

(Negative)

 

 

 

 

 

 

 

 

 

Intergovernmental - other governmental units

$

890,000

$

890,000

$

939,461

$

49,461

Charges for services

 

3,600,000

 

 

3,780,000

 

3,706,834

 

(73,166)

Interest income

 

10,000

 

 

10,000

 

9,285

 

(715)

Total revenues

 

4,500,000

 

 

4,680,000

 

4,655,580

 

(24,420)

Expenditures:

 

 

 

 

 

 

 

 

 

Current:

 

 

 

 

 

 

 

 

 

Personnel

 

4,120,000

 

 

4,145,000

 

4,130,841

 

14,159

Operating expenses

 

400,000

 

 

352,000

 

332,750

 

19,250

Capital expenses

 

10,000

 

 

50,000

 

48,223

 

1,777

Aid to other governments/non-profits

 

-

 

 

100,000

 

100,000

 

-

Total expenditures

 

4,530,000

 

 

4,647,000

 

4,611,814

 

35,186

Excess of revenues over (under)

 

 

 

 

 

 

 

 

 

expenditures

 

(30,000)

 

 

33,000

 

43,766

 

10,766

Other financing sources (uses)

 

 

 

 

 

 

 

 

 

Transfers (to)/from other funds

 

-

 

 

-

 

7,695

 

7,695

Transfers (to)/from other governments

 

(34,000)

 

 

-

 

-

 

-

Total other financing sources (uses)

 

(34,000)

 

 

-

 

7,695

 

7,695

Excess of revenues over expenditures and other

 

 

 

 

 

 

 

 

 

financing sources (uses)

 

(64,000)

 

 

33,000

 

51,461

 

18,461

Fund balances, beginning of year

 

1,239,898

 

 

1,239,898

 

1,239,898

 

-

Fund balances, end of year

$

1,175,898

$

1,272,898

$

1,291,359

$

18,461

 

 

 

 

 

 

 

 

 

 

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MONROE COUNTY, FLORIDA SHERIFF

SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL ‐ COMMISSARY FUND

YEAR ENDED SEPTEMBER 30, 2020

 

 

 

 

 

 

 

 

 

Variance

 

 

 

 

 

 

 

 

 

With Final

 

 

Original

 

 

Final

 

 

 

Positive

Revenues:

 

Budget

 

 

Budget

 

Actual

 

(Negative)

 

 

 

 

 

 

 

 

 

Charges for services

$

600,000

$

445,000

$

428,524

$

(16,476)

Investment income

 

6,000

 

 

6,000

 

11,600

 

5,600

Miscellaneous income

 

24,000

 

 

24,000

 

27,771

 

3,771

Total revenues

 

630,000

 

 

475,000

 

467,895

 

(7,105)

Expenditures:

 

 

 

 

 

 

 

 

 

Current:

 

 

 

 

 

 

 

 

 

Personnel expenses

 

180,000

 

 

200,000

 

190,624

 

9,376

Operating expenses

 

250,000

 

 

230,000

 

219,622

 

10,378

Capital outlay

 

2,500

 

 

8,500

 

6,063

 

2,437

Total expenditures

 

432,500

 

 

438,500

 

416,309

 

22,191

Excess of revenues over (under)

 

 

 

 

 

 

 

 

 

expenditures

 

197,500

 

 

36,500

 

51,586

 

15,086

Fund balances, beginning of year

 

1,005,583

 

 

1,005,583

 

1,005,583

 

-

Fund balances, end of year

$

1,203,083

$

1,042,083

$

1,057,169

$

15,086

 

 

 

 

 

 

 

 

 

 

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MONROE COUNTY, FLORIDA SHERIFF

SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL ‐ INTER‐AGENCY COMMUNICATIONS FUND

YEAR ENDED SEPTEMBER 30, 2020

 

 

 

 

 

 

 

 

 

 

 

Variance

 

 

 

 

 

 

 

 

 

 

 

With Final

 

 

Original

 

 

Final

 

 

 

 

 

Positive

Revenues:

 

Budget

 

 

Budget

 

 

Actual

 

 

(Negative)

 

 

 

 

 

 

 

 

 

 

 

Intergovernmental - BOCC

$

140,000

$

145,000

$

139,448

$

(5,552)

Charges for services

 

35,000

 

 

35,000

 

 

21,099

 

 

(13,901)

Investment income

 

5,000

 

 

5,000

 

 

3,115

 

 

(1,885)

Total revenues

 

180,000

 

 

185,000

 

 

163,662

 

 

(21,338)

Expenditures:

 

 

 

 

 

 

 

 

 

 

 

Current:

 

 

 

 

 

 

 

 

 

 

 

Operating expense

 

175,000

 

 

245,000

 

 

222,008

 

 

22,992

Capital outlay

 

-

 

 

195,000

 

 

190,030

 

 

4,970

Total expenditures

 

175,000

 

 

440,000

 

 

412,038

 

 

27,962

Excess of revenues over (under)

 

 

 

 

 

 

 

 

 

 

 

expenditures

 

5,000

 

 

(255,000)

 

 

(248,376)

 

 

6,624

Other financing sources:

 

 

 

 

 

 

 

 

 

 

 

Insurance proceeds

 

-

 

 

-

 

 

9,475

 

 

9,475

Total other financing sources

 

-

 

 

-

 

 

9,475

 

 

9,475

Excess of revenues and other financing sources

 

 

 

 

 

 

 

 

 

 

 

(uses) over (under) expenditures

 

5,000

 

 

(255,000)

 

 

(238,901)

 

 

16,099

Fund balances, beginning of year

 

398,371

 

 

398,371

 

 

398,371

 

 

-

Fund balances, end of year

$

403,371

$

143,371

$

159,470

$

16,099

 

 

 

 

 

 

 

 

 

 

 

 

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MONROE COUNTY, FLORIDA SHERIFF

AGENCY FUNDS DESCRIPTION

The purpose of each agency fund in the combining financial statement on the following page is described below.

Civil Process Fund - This fund accounts for receipt and disbursement of funds received for the service of papers by the Sheriff.

Bonds Fund - This fund accounts for receipts and disbursements of the Bonds Fund.

Inmate Fund - This fund accounts for receipts and disbursements of the monies held by the Sheriff on behalf of incarcerated inmates.

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MONROE COUNTY, FLORIDA SHERIFF

COMBINING STATEMENT OF CHANGES IN FIDUCIARY ASSETS AND LIABILITIES ALL AGENCY FUNDS

SEPTEMBER 30, 2020

 

 

October 1,

 

 

 

 

 

 

 

September 30,

Civil Process

 

2019

 

 

Additions

 

Deductions

 

 

2020

 

 

 

 

 

 

 

 

 

 

 

Assets

 

 

 

 

 

 

 

 

 

 

 

Cash and cash equivalents

$

5,305

 

$

31,623

 

$

33,543

 

$

3,385

Total assets

$

5,305

$

31,623

$

33,543

$

3,385

Liabilities

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Due to Board of County Commissioners

$

5,305

 

$

29,020

 

$

30,940

 

$

3,385

Total liabilities

$

5,305

$

29,020

$

30,940

$

3,385

Bonds

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Assets

 

 

 

 

 

 

 

 

 

 

 

Cash and cash equivalents

$

709,062

 

$

1,251,894

 

$

459,142

 

$

1,501,814

Total assets

$

709,062

$

1,251,894

$

459,142

$

1,501,814

Liabilities

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Due to individuals

$

709,062

 

$

1,251,894

 

$

459,142

 

$

1,501,814

Total liabilities

$

709,062

$

1,251,894

$

459,142

$

1,501,814

Inmate

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Assets

 

 

 

 

 

 

 

 

 

 

 

Cash and cash equivalents

$

41,632

$

818,453

$

817,961

$

42,124

Due from others (TouchPay)

 

5,639

 

 

1,040,651

 

 

1,041,963

 

 

4,327

Total assets

$

47,271

$

1,859,104

$

1,859,924

$

46,451

Liabilities

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Accounts payable

$

22,827

$

829,595

$

837,960

$

14,462

Due to individuals

 

24,444

 

 

922,232

 

 

914,687

 

 

31,989

Total liabilities

$

47,271

$

1,751,827

$

1,752,647

$

46,451

Total All Agency Funds

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Assets

 

 

 

 

 

 

 

 

 

 

 

Cash and cash equivalents

$

755,999

$

2,101,970

$

1,310,646

$

1,547,323

Due from others

 

5,639

 

 

1,040,651

 

 

1,041,963

 

 

4,327

Total assets

$

761,638

$

3,142,621

$

2,352,609

$

1,551,650

Liabilities

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Accounts payable

$

22,827

$

829,595

$

837,960

$

14,462

Due to Board of County Commissioners

 

5,305

 

 

29,020

 

 

30,940

 

 

3,385

Due to individuals

 

733,506

 

 

2,174,126

 

 

1,373,829

 

 

1,533,803

Total liabilities

$

761,638

$

3,032,741

$

2,242,729

$

1,551,650

 

 

 

 

 

 

 

 

 

 

 

 

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SUPPLEMENTARY REPORTS

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Report of Independent Auditor on Internal Control over Financial Reporting and on

Compliance and Other Matters Based on an Audit of Financial Statements

Performed in Accordance with Government Auditing Standards

To the Honorable Rick Ramsay,

Sheriff of Monroe County, Florida

We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of each major fund and the aggregate remaining fund information of the Monroe County, Florida Sheriff (the “Sheriff”) as of and for the year ended September 30, 2020, and the related notes to the financial statements, and we have issued our report thereon dated February 3, 2021 for the purpose of compliance with Section 218.39(2), Florida Statutes, and Chapter 10.550, Rules of the Auditor General-Local Governmental Entity Audits.

Internal Control over Financial Reporting

In planning and performing our audit of the financial statements, we considered the Sheriff’s internal control over financial reporting (“internal control”) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Sheriff’s internal control. Accordingly, we do not express an opinion on the effectiveness of the Sheriff’s internal control.

A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.

Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.

Compliance and Other Matters

As part of obtaining reasonable assurance about whether the Sheriff's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.

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Purpose of this Report

The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.

Tampa, Florida

February 3, 2021

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Independent Auditor’s Management Letter

To the Honorable Rick Ramsay,

Sheriff of Monroe County, Florida

Report on the Financial Statements

We have audited the financial statements of the Monroe County, Florida Sheriff (the "Sheriff"), as of and for the year ended September 30, 2020, and we have issued our report thereon dated February 3, 2021.

Auditor’s Responsibility

We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and Chapter 10.550, Rules of the Auditor General.

Other Reporting Requirements

We have issued our Report of Independent Auditor on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards and Report of Independent Accountant on Compliance with Local Government Investment Policies regarding compliance requirements in accordance with Chapter 10.550, Rules of the Auditor General. Disclosures in those reports, which are dated February 3, 2021, should be considered in conjunction with this management letter.

Prior Audit Findings

Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective actions have been taken to address findings and recommendations made in the preceding annual financial audit report. There were no recommendations made in the preceding annual financial audit report.

Official Title and Legal Authority

Section 10.554(1)(i)4., Rules of the Auditor General, requires that the name or official title and legal authority for the primary government and each component unit of the reporting entity be disclosed in the management letter, unless disclosed in the notes to the financial statements. The Sheriff is a separately elected county official established pursuant to the Constitution of the state of Florida. There are no component units related to the Sheriff.

Financial Management

Section 10.443(1)(I)2., Rules of the Auditor General, requires that we address in the management letter any recommendations to improve financial management. In connection with our audit, we did not have any such recommendations.

Additional Matters

Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address noncompliance with provisions of contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an effect on the financial statements that is less than material but which warrants the attention of those charged with governance. In connection with our audit, we did not have any such findings.

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Purpose of this Letter

The purpose of this management letter is to communicate certain matters prescribed in Chapter 10.550, Rules of the Auditor General. Accordingly, this management letter is not suitable for any other purpose.

Tampa, Florida

February 3, 2021

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Report of Independent Accountant on Compliance

with Local Government Investment Policies

To the Honorable Rick Ramsay,

Sheriff of Monroe County, Florida

We have examined the Monroe County, Florida Sheriff’s (the "Sheriff’s"), compliance with local government investment policy requirements of Section 218.415, Florida Statutes, during the year ended September 30, 2020. Management of the Sheriff is responsible for the Sheriff’s compliance with the specified requirements. Our responsibility is to express an opinion on the Sheriff’s compliance with the specified requirements based on our examination.

Our examination was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. Those standards require that we plan and perform the examination to obtain reasonable assurance about whether the Sheriff complied, in all material respects, with the specified requirements referenced above. An examination involves performing procedures to obtain evidence about whether the Sheriff complied with the specified requirements. The nature, timing, and extent of the procedures selected depend on our judgment, including an assessment of the risks of material noncompliance, whether due to fraud or error. We believe that the evidence obtained is sufficient and appropriate to provide a reasonable basis for our opinion.

Our examination does not provide a legal determination on the Sheriff’s compliance with the specified requirements.

In our opinion, the Sheriff complied, in all material respects, with the local investment policy requirements of Section 218.415, Florida Statutes, during the year ended September 30, 2020.

The purpose of this report is to comply with the audit requirements of Section 218.415, Florida Statutes, and Rules of the Auditor General.

Tampa, Florida

February 3, 2021

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