þÿ


BUREAU DIRECTIVE: BOC - 5:001


REFERENCES:

ALDF-6A-01, 6A-02, 6A-04 CORE-6A-01, 6A-02


RESCINDS:



BUREAU: Corrections


NO. OF PAGES: 3

MONROE





COUNTY SHERIFF’S OFFICE

CHAPTER: Inmate Communication


þÿ



TOPIC: Attorney Visits and Telephone Calls


image

Sheriff of Monroe County



PURPOSE:


The purpose of this directive is to establish policy for the Monroe County Detention Facilities to monitor attorney movements and visits throughout the facilities.


Inmate access to counsel is ensured. Attorneys and their authorized representatives are allowed to see their clients between the posted attorney hours seven days per week. Inmates may also call their attorney during non-lockdown hours. [ALDF-6A-02] [CORE-6A-02]


SCOPE:


This directive applies to all Certified Personnel.


PERSON RESPONSIBLE:


All Certified Personnel.


POLICY AND PROCEDURES:


One way inmates have access to courts is through attorney visits and telephone calls. [ALDF-6A-01] [CORE-6A-01]


It is the attorney’s responsibility to inform us that he or she has a client in our jail and request that his or her phone number not be recorded. This information will be verified before the phone number is programmed not to be recorded. [ALDF-6A-02] [CORE-6A-02]


If requested, assistance (e.g., how to use the phone or mail out privileged mail) will be given to inmates who need help in making confidential contact with attorneys and their authorized representatives. [ALDF-6A-02] [CORE-6A-02]


All attorneys will abide by the dress code, attorney hours, and attorney rules (posted at Main Control) of the Monroe County Detention Facilities.


Attorneys are required to display their Florida Bar Card and valid photo identification prior to admission, unless the attorney is known by sight to the deputy.


NOTE: Attorneys from other states must have a court order from a Florida Judge, usually called an Order of Admission Pro Hac Vice, approving them to practice on a particular inmate’s case in order to be considered that inmate’s attorney in Florida. The court order must be shown to the Main Control Deputy/Clerk prior to admission along with their state bar card.


Attorney visits will not start before 07:30 a.m.


No attorneys will be allowed to visit an inmate during meals or lockdown hours. [ALDF-6A-04]


No attorney will be allowed in less than thirty

(30) minutes prior to attorney hours being secured (i.e., when inmate's are in lockdown/eating).

All attorney visits will be completed by 11:00 p.m.


Main Control shall log in all attorneys and issue the attorney a visitor's tag which must be worn at all times while in the secured envelope. Public Defenders shall wear their identification badges at all times while in the secured envelope. When the attorney's visit is completed, Main Control shall retrieve the visitor's tag and log the attorney out of the facility.


The Dorm/Unit Deputies will be notified by the Main Control Room Deputy of an inmate attorney visit so the inmate can prepare for the visit.


The Main Control Room Deputy will call the Rover to come to the main lobby to search the attorney's belongings and then escort him/her through the magnetometer. ALL attorneys are subject to a search. ALL personal property (e.g., car/house keys, purses, wallets, lap tops, cell phones, briefcases, medication, food, etc.) will be secured in their vehicle or a locker in the lobby.


NOTE: Attorneys are not allowed to introduce money, laptops, cell phones, cameras, radios, tape players, MP3 players, or other electronic items into the facility without prior permission from the Site Commander/designee.


Attorneys must be dressed appropriately. Attorney visitation will not be permitted if the attorney is dressed in a manner that violates the visitor's dress code.


Dress Code - The following will not be permitted:



The facility will maintain a list of names and phone number of Qualified Interpreters for the deaf that are authorized to provide sign language and oral interpreting services, as needed, 24 hours a day. Prior to contacting one of the Qualified Interpreters, other less costly alternatives must first be attempted. If it is deemed that a Qualified Interpreter is required, the Shift Supervisor’s approval is required. [FCAC 11.13]


All users of the language line will be documented on the Language Line Log sheet at each language line station. The information provided will be:



Telephones [FCAC 14.16] [ALDF-5B-11] [CORE-5B-03]


All telephones are equipped with volume control capabilities in areas where telephones are available for inmate use, and wherever telephones are available to the public. [FCAC 16.09b]


Deaf or hearing impaired individuals will be provided access to a TTY/TDD telephone. The TTY/TDD telephone is located in Main Control when not in use. Upon request by the inmate, the TTY/TDD telephone shall be taken to the dorm/unit for the inmate to communicate with the outside. The TTY/TDD telephone needs to be plugged into the officer’s phone jack to work.

[FCAC 16.09c]


Inmates using a TTY/TDD telephone are allowed a minimum of three (3) times the length of time permitted for voice communications. [FCAC 16.09d]


Televisions [FCAC 14.16]


The closed caption function of the television will be used when there is an inmate who is deaf, or hearing impaired, and they request it.


Hearing Aids


The allowance of hearing aids will be the responsibility of Medical Personnel.


If an inmate already has the hearing aid in their possession, it will be the responsibility of Medical Personnel to assess the individual and verify the device is warranted. If it is found to be necessary, the Medical Personnel will annotate this in the “Medical Devices Approvals” folder in Outlook.


Inmates who require a hearing aid, but did not have it with them at the time of incarceration will be allowed to have the device delivered to the facility. Upon arrival of the device, it will be the responsibility of the Medical Personnel to inspect it prior to them delivering the hearing aid to the inmate.


Maintenance of Hearing Aids


The maintenance of hearing aids will be the responsibility of Medical Personnel.


Replacement of hearing aid batteries to inmates requesting them will be done as soon as possible by Medical Personnel. The cost of the batteries will be borne by the facility. [FCAC 24.18a]


Sending hearing aids to a repair company for inmates who request repair will be done as soon as possible by Medical Personnel who will inform the inmate when it was sent. All costs of the repair will be borne by the facility. [FCAC 24.18b]