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BUREAU DIRECTIVE: BOC - 1:001


REFERENCES:

None


RESCINDS: KV & PK 1:001



BUREAU: Corrections


NO. OF PAGES: 2

MONROE





COUNTY SHERIFF’S OFFICE

CHAPTER: Administrative


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TOPIC: Acceptance of Inmate Account Monies During Incarceration



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Sheriff of Monroe County



PURPOSE:


The purpose of this directive is to establish policy for the Monroe County Detention Facilities to ONLY accept money via Touch Pay System and United States (U.S.) government checks by mail. We also accept work release paychecks from the employer.


SCOPE:


This directive applies to all MCSO Commissary Clerks, Property Clerks, Mail Clerk, and KV/PK Shift Supervisors.


PERSON RESPONSIBLE:


MCSO Commissary Clerks, Property Clerks, Mail Clerk, and KV/PK Shift Supervisors.


POLICY AND PROCEDURES:


All individuals who want to make a deposit into an inmate's account can use one of the preferred options. The preferred option is to have individuals add money into an inmate’s account by phone, internet, or the kiosk located in the KW lobby utilizing our Touchpay payment system which accepts cash, Green Dot MoneyPak, credit and debit cards. U.S. Government check must be mailed in.


When the MCSO Commissary Clerks or KV/PK


Shift Supervisors receive a Work Release paycheck, or a U.S. Government check, the following procedure will be adhered to.



NOTE: If computers are down, revert to paper logbook entries (see directive BOC - 1:021).


LOG CODES

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There are approximately 100 log codes used for a heading for your log entry. Log codes will be added and deleted as needed. As of the date of this policy, the log codes are:



LOG CODE


LOG DESCRIPTION


LINK TO INMATE

ATTY IN

Attorney in


ATTY OUT

Attorney out


CAI

Canteen in


CAO

Canteen out


CAPT IN

Captain in


CAPT OUT

Captain out


MAJOR IN

Major in


MAJOR OUT

Major out


CI

Court in

LINK

CL

Clippers issued

LINK


BOC - 1:032

Date of Original: 6/14/06 Previous Revision Date(s): 12/31/08

2

Dissemination Date: 4/21/10 Effective Date: 4/30/10

CI

Court in

LINK

CL

Clippers issued

LINK

CLEAN F

Clean up finished


CLEAN S

Clean up started


CLERGY IN

Clergy in


CLERGY OUT

Clergy out


CM

Cell movement

LINK

CO

Court out

LINK

DAY IN

Day room open / phones on


DAY OUT

Day room closed / phones off


DJJ IN

Juvenile in

LINK

DJJ OUT

Juvenile out

LINK

DOOR

Standing at the door

LINK

DP

Disciplinary problems

LINK

DRCI

DR committee in


DRCO

DR committee out


DRS

DR served


EMERGENCY

Any type of emergency alarm/occurrence


ERR

Error


FAI

First Appearance in

LINK

FAO

First Appearance out

LINK

FEED

Feeding


FI

Chow in


FO

Chow out


FYI

For your info

LINK if about inmate

GPLV

General population lost visit

LINK

HC

Physical head count conducted


HCC

Head count cleared


HIP

High pro showers

LINK

IG

Incoming grievance


INSP

Cell inspections


LAW LIB IN

Law Library in

LINK

LAW LIB OU

Law Library out

LINK

LDRYI

Laundry in


LDRYO

Laundry out


LE

Late entry


LT IN

Lieutenant in


LT OUT

Lieutenant out



MAIL

Mail call (Use for inmate mail being delivered to Dorm/Unit and when passed out to inmate)


MAINT IN

Maintenance person in


MAINT OUT

Maintenance person out


MC

Main Control


MED IN

Medical in


MED OUT

Medical out


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MPU

Mail picked up (Use for inmate mail going out)


OFF DUTY

Deputy off duty


ON DUTY

Deputy on duty


OTH

Other

LINK if about inmate

PD IN

Public Defender in


PD OUT

Public Defender out


PER CK

Perimeter check


PI

Processed in

LINK

PO

Processed out

LINK

PROG

Programs


PT IN

Pre-Trial in


PT OUT

Pre-Trial out


PW IN

Public Works in


PW OUT

Public Works out


PWPU

Paperwork picked up


RCIN

In restraint chair

LINK

RCOUT

Out restraint chair

LINK


RECC


Rec yard closed

LINK KW Dorms, A1, & B1 inmates


RECO


Rec yard open

LINK KW Dorms, A1, & B1 inmates

REL IN

Relief in


REL OUT

Relief out


REMAND

Remand from court

LINK

REST

Resting in bed

LINK

RX

Meds handed out


RZI

Razor in

LINK

RZO

Razor out

LINK

SC

Shift change


SGT IN

Sergeant in


SGT OUT

Sergeant out


SHERIFF IN

Sheriff in


SHERIFF OUT

Sheriff out


SHO

Showers


SIT

Sitting down

LINK

SR

Security rounds / Visual check of inmates


SWAT IN

SWAT in


SWAT OUT

SWAT out


TELE OFF

Telephones off


TELE ON

Telephones on


TI

Inmate worker in

LINK

TO

Inmate worker out

LINK

TRAN IN

Transportation in


TRANS OUT

Transportation out


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V IN

Visitation started


V OUT

Visitation ended


VCOP IN

Visitor law enforcement in


VCOP OUT

Visitor law enforcement out


VP IN

Visitor probation in


VP OUT

Visitor probation out


WKIN

Weekender in

LINK

WKO

Weekender out

LINK

WRI

Work Release in

LINK

WRO

Work Release out

LINK



Time of Occurrence


Occurrence time will be used when entry is late.


EXAMPLES OF LOG ENTRIES


REMINDER: ALL ENTRIES INVOLVING INMATES SHALL BE LINKED (e.g., inmate

movement, razors in/out, hair clippers issued, disciplinary problems, FYI entries, Hi-pro showers, recreation, etc.)


At beginning of shift, ensure the off-duty deputy logs off computer and the on-coming deputy logs on computer.


Beginning of Shift Entries


Log code (ON DUTY) D/D G. Reis on-duty


Log code (HC)

Physical head count conducted 54-0-54


Log code (HCC) Head count cleared


Log Code (OFF DUTY) D/D Shine off-duty


Rounds


Log code (SR)

Security Rounds / Visual check of inmates


All Inmate Movements (LINK to inmate)


Log code (LAW LIB OU) (LINK to inmates)

Decola, Robert to L/L 53-1-54

1 L/L


NOTE: Ensure you also log and link ICE inmates when they use the ICE Law Library.


Log code (MED OUT) (LINK to inmate)

Smith, Michael Jones, Mark White, Joe

to Medical 50-4-54

1 L/L

3 Medical


Log code (LAW LIB IN) (LINK to inmate)

Decola, Robert returns from L/L 51-3-54

3 Medical


Log code (MED IN) (LINK to inmate)

Smith, Michael Jones, Mark White, Joe

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return from Medical 54-0-54


Log code (V IN) (LINK to inmate)

Croft, Steve to visitation 53-1-54

  1. V


    Log code (V OUT) (LINK to inmate) Croft, Steve returns from visitation 54-0-54


    NOTE: Do not log visitation when working in units; the inmates do not leave the unit for visits. You must log visitation when working in dorms because the inmates leave the dorm for visits.


    Log code (RECO) (LINK to inmate if rec yard is not connected to dayroom)

    Freeman, Jason Black, Shawn

    to rec 52-2-54

  2. REC


Log code (WRO) (LINK to inmate)

Foster, Byron to work release 51-3-54

2 REC

  1. W/R


    NOTE: The numbers will change throughout the day according to inmate movements.


    Inmate Housing Assignments (LINK to inmate)


    Log code (PO) (LINK to inmate)

    James, Rick to Echo

    50-3-53

  2. REC

  1. W/R


    Log code (PI) (LINK to inmate)

    Welch, Steve Mulligan, John from Echo

    52-3-55

  2. REC

  1. W/R

    Log code (PO) (LINK to inmate)

    Thompson, Casey

    to Sickbay per Medical 51-3-54

  2. REC

  1. W/R


    Log code (PO) (LINK to inmate)

    Leatherwood, Larry to I/R R.O.R.

    50-3-53

  2. REC

1 W/R


All People Entering your Dorm/Unit except Deputies Assigned as Rovers


Log code (MED IN) Nurse John in for sick call


Log code (LT IN) Lt. Sweeney in


Log code (RX)

Nurse Carolyn in to pass meds


Log code (CAPT IN) Capt. Age in


Log code (SGT IN) Sgt. Silvers in


All People Exiting your Dorm/Unit except Deputies Assigned as Rovers


Log code (MED OUT) Nurse John out


Log code (LT OUT) Lt. Sweeney out


Log code (RX)

Nurse Carolyn out, med pass completed


Log code (CAPT OUT) Capt. Age out


Log code (SGT OUT) Sgt. Silvers out

Informational Telephone Calls (LINK if it concerns an inmate)


Log code (FYI) (LINK to inmate)

Capt. Age called and advised that i/m Down, Mark has a scheduled appointment with a forensic psychologist.


Log code (OTH)

Kitchen called and advised that dinner will be late 15 minutes.


Log code (FYI)

Lt. Crane called and advised that the i/m's can watch the World Series and stay up past lockdown.


Mail or Paperwork Picked-up or Delivered to Inmates (NEVER link to inmate)


Log code (PWPU)

D/D E. Reis picked up paperwork


Log code (MAIL) All mail passed out


Log code (MPU)

D/D Hill picked up mail


Meals in Dorm/Unit


Log code (FI)

Food and juice carts in (3 straps, 54 trays)


Log code (OTH)

Serving starts, no shortage


Log code (CLEAN S) Clean up starts


Log code (FO)

Food and juice cart out (3 straps, 54 trays)


Log code (CLEAN F) Clean up ends

Razor Pass (Razors SHALL be linked to inmates)


Log code (RZO) (LINK to inmates) 20 new razors, 5 passed out Mazza, Joseph

Tanzi, Michael Dahmer, Jeffrey Bundy, Ted Manson, Charles


Log code (RZI)

5 razors returned, all 20 razors accounted for


Head Counts


Key West

Log code (HC)

Physical head count conducted, called into I/R Control

54-0-54


Key Vaca

Log code (HC)

Physical head count conducted, called into Main Control

A Dorm 25-0-25

B Dorm 21-0-21

ISO 1-0-1

47-0-47


Plantation Key Log code (HC)

Physical head count conducted, called into Main Control

Dorm 46-0-46

ISO 1-0-1

47-0-47


ALL facilities

Log code (HCC) Head count clears


Recreation


Key West Units, Marathon, & Plantation Key


Log code (DAY IN)

Day room opened, phones on, TVs on


Log code (RECO) Rec yard opened

Log code (RECC) Rec yard closed


Log code (DAY OUT)

Day room closed, phones off, TVs off Key West Dorms and Units A1 & B1

Log code (DAY IN)

Day room opened, phones on, TVs on


Log code (RECO) (LINK to inmates)

Rec yard opened Freeman, Jason Black, Shawn Perez, Luis

to rec 51-3-54

3 REC


Log code (RECC) (LINK to inmates)

Rec yard closed Freeman, Jason Black, Shawn Perez, Luis back from rec 54-0-54


Log code (DAY OUT)

Day room closed, phones off, TVs off


Disciplinary Problems with Inmates and Information Deputies Assigned to Post shall be Aware of (FYI's and High Priority)

Relief in/out


Log code (REL IN)

D/D Echevarria in (specify 15 or 30 minute break)


Log code (REL OUT)

D/D Echevarria out (specify 15 or 30 minute break)


End of Shift Entries

NONE (Log off computer and on-coming deputy signs on computer)


NOTE: Not all possible log entries are covered above, but all entries shall follow the basic format shown above.


Log code (FYI) (LINK, Mark as High Priority) Inmate Murtle, Darlene was put on Hi-Pro status because she bit Deputy Smith's arm.


Log code (FYI) (Mark as High Priority) Inmates were arguing over the TV. The TVs were turned off and Inmates were locked down for one hour.


Log code (FYI) (Mark as High Priority) Major Taylor will be conducting inspection tomorrow from 0800-1400 hours.