BUREAU DIRECTIVE: BOC - 1:001

REFERENCES:

 

 

 

None

 

RESCINDS: KV & PK 1:001

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 2

MONROE

 

 

 

 

 

 

COUNTY

CHAPTER:

Administrative

 

SHERIFF’S

 

 

 

 

OFFICE

 

 

_____________________

TOPIC:

Acceptance of Inmate Account Monies

 

 

 

During Incarceration

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities to ONLY accept money via Touch Pay System and United States (U.S.) government checks by mail. We also accept work release paychecks from the employer.

SCOPE:

This directive applies to all MCSO Commissary Clerks, Property Clerks, Mail Clerk, and KV/PK Shift Supervisors.

PERSON RESPONSIBLE:

MCSO Commissary Clerks, Property Clerks, Mail Clerk, and KV/PK Shift Supervisors.

POLICY AND PROCEDURES:

All individuals who want to make a deposit into an inmate's account can use one of the preferred options. The preferred option is to have individuals add money into an inmate’s account by phone, internet, or the kiosk located in the KW lobby utilizing our Touchpay payment system which accepts cash, Green Dot MoneyPak, credit and debit cards. U.S. Government check must be mailed in.

When the MCSO Commissary Clerks or KV/PK

Shift Supervisors receive a Work Release paycheck, or a U.S. Government check, the following procedure will be adhered to.

Check the full name of the inmate by checking the commissary and SmartCop system for correct spelling of the inmate’s name, and/or identification number.

If you have two inmates with the same name and you cannot identify which inmate is the correct inmate, do NOT enter the check.

o Check the address on the check. If readable, return check by mail to the sender with a note stating what the problem was. Keep a copy of the check and the certified receipt in your files.

oIn Key West, if you cannot verify the information, enter the check into the Unverifiable Check Log Book, including the inmate's name, check number, amount, date received, and employee entering the information.

In KV/PK, if you cannot verify the information, make a copy for your files. Place the check in an envelope labeled “Unverifiable Check” and place it in the safe to be forwarded to Key West to be logged in the Unverifiable Check Log Book.

oAll unverifiable checks will be placed in the safe, separated from other monies in

BOC - 1:001

Date of Original: Jan 1994

1

 

Previous Revision Date(s): 9/15/99, 8/21/06, 1/10/08

 

Dissemination Date: 12/4/12

Effective Date: 12/12/12

 

 

 

an envelope marked "unverifiable money".

oIf someone calls or comes into the facility to ask about the check, do NOT give out information. The person asking about the check will know the relevant information concerning the check. Ask them for the name of the inmate, amount, and name of that sent it. Ask for identifiers; for example, the inmate's full name, date of birth, age, identification number, and location. If all correct information is given to you, deposit the check to the appropriate inmate’s account.

If you can identify the inmate, make a copy of the check for your files. Deposit the check into the appropriate inmate's account during your current shift. Do not leave for the next shift to do.

For all deposits, the MCSO Commissary Clerks or KV/PK Shift Supervisors will generate a deposit receipt in duplicate and disseminate as follows:

The resident copy is given to the inmate during mail call.

The second copy is placed in the deposit box along with the check.

BOC - 1:001

Date of Original: Jan 1994

2

 

Previous Revision Date(s): 9/15/99, 8/21/06, 1/10/08

 

Dissemination Date: 12/4/12

Effective Date: 12/12/12

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:002

REFERENCES:

 

 

 

F.S. 943.325

 

RESCINDS:

 

FCAC 14.15

 

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 3

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

DNA Testing of Sentenced Inmates

_____________________

 

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities to adhere to all collection requirements of DNA samples from certain inmates.

SCOPE:

This directive applies to Records and Intake/Release Personnel.

PERSON RESPONSIBLE:

Key West Records Supervisor, KV/PK I/R Sergeants, and/or Administration Lieutenant.

Qualifying Offenders

Inmates under the following circumstances are required by FSS 943.325 are required to have a DNA sample submitted to the FDLE DNA Database.

Convicted Felons: Convicted Felons must

meet two requirements. The first requirement is that the person (including juveniles and adults) must be committed to a county jail, DOC, or DJJ OR transferred into this state under the Interstate Compact on Juveniles; OR transferred into this state under the Interstate Corrections Compact.

The second requirement is that the offender is convicted of any felony or attempted felony offense in this state or of a similar offense in another jurisdiction.

Specific Misdemeanor Convictions: Inmates convicted of a misdemeanor violation of

oFSS 784.048 – Stalking

oFSS 810.14 – Voyeurism

oFSS 847.011 - Acts in connection with obscene or lewd materials

oFSS 847.013 - Exposing Minors to harmful materials

oFSS 847.1035 - Computer pornography, traveling to meet a minor

oFSS 877.26 - observation of dressing rooms

oFSS 874.04 - gang related offenses

oOffenses committed for the purpose of benefiting, promoting, or furthering the interests of a criminal gang as defined in FSS 874.03

Certain Felony Arrests [FCAC 14.15]

BOC - 1:002

Date of Original: 9/15/99

1

Previous Revision Date(s):

4/16/01, 9/24/01, 1/16/06, 1/10/08, 1/19/11, 12/30/11

Dissemination Date: 5/10/13

 

Effective Date: 5/17/13

 

 

 

Beginning January 1st, 2011, the following felony arrests require a DNA sample at the time he or she is booked into jail regardless of conviction.

FSS 782 - Homicide

FSS 784 - Assault; Battery; Culpable Negligence

FSS 794 - Sexual Battery

FSS 800 - Lewdness; Indecent Exposure (Felonies only)

Beginning January 1st, 2013, the following felony arrests require a DNA sample at the time he or she is booked into jail regardless of conviction.

FSS 810 – Burglary and Trespass (felony)

FSS 812 – Theft Robbery and Related Crimes

Beginning January 1st, 2017, the following felony arrests require a DNA sample at the time he or she is booked into jail regardless of conviction.

FSS 893 – Drug Offenses

Beginning January 1st, 2019 ,ALL felony arrests require a DNA sample at the time he or she is booked into jail regardless of conviction.

NOTE: Florida State Statue (FSS) 943.325 states that those convicted in the past must also have DNA testing. To find out if a person has submitted DNA, you will need to look on the DNA web site.

Approved Biological Specimen

An approved biological specimen is:

Epithelial cells collected from the cheek in the oral cavity utilizing an Florida Department of Law Enforcement (FDLE) approved swab collection kit, or

A blood sample that shall consist of two specimens of whole blood, each at least 7 cc in volume. A blood sample will only be done per court order and will be drawn only by medical personnel.

POLICY AND PROCEDURES:

General Procedures

When an arrestee is brought into the facility on a qualifying arrest or when the Records Clerk/Deputy receives court minutes showing a person is convicted of any felony, attempted felony, or an enumerated misdemeanor, the Records Clerk/Deputy will place a hold on the inmate's file in SmartCop stating DNA testing is needed, and then they will:

Check the FDLE database or use the RAPID ID device to determine if a DNA submission is already on file.

o If the individual is listed on the web site, NO DNA test is needed.

o If the person is NOT listed on the web site, then you must begin the process of

testing and complete the paperwork/procedures that follow.

NOTE: We do not take DNA from inmates sentenced to Florida State Prison.

In the case of a new conviction, the Intake/Release (I/R) Deputy will get the subject from the housing unit to complete the testing process. If a new arrest, the DNA kit will be part of the booking process.

The I/R Deputy will open the Swab Kit and complete the information first. Fill out the card attached to the kit (front only), and place a photocopy (front only) of the card in the inmate's file.

The I/R Deputy will then complete the swab, seal the envelope, and send it to the Administration Lieutenant/designee.

The Administration Lieutenant/designee will mail the DNA envelope to FDLE.

The I/R Deputy will release the hold from SmartCop after all the above is completed.

Once the DNA kit is completed, check off the DNA Obtained intel flag in SmartCop.

BOC - 1:002

Date of Original: 9/15/99

2

Previous Revision Date(s):

4/16/01, 9/24/01, 1/16/06, 1/10/08, 1/19/11, 12/30/11

Dissemination Date: 5/10/13

 

Effective Date: 517/13

 

 

 

Common mistakes made during the DNA process are listed below and are to be avoided: illegible handwriting, incomplete rolling of the fingerprint, not enough specimen on the FTA card, and failure to sign in all required locations.

RAPID-ID Device

When available, Intake Personnel will use the Rapid-ID Device during the booking process to check all arrestees and registrant to see if they have already given DNA in the State of Florida.

Instructions on how to do this will be in the Intake area. You must use the index and middle fingers on either hand to check for identification. When you use those two fingers to check if the subject has previously submitted DNA, the Florida and National criminal history will come up. You will be able to check to see if the subject needs DNA.

NOTE: If the subject does not have a hand that has those two fingers, the rapid ID device cannot be used.

Refusal to Provide DNA Sample

Any person subject to the requirements to provide a DNA sample who refuses to provide a DNA sample commits a misdemeanor of the second degree punishable as provided in Florida State Statue 775.082 and 775.083. Florida State Statue authorizes the use of reasonable force to collect a sample. If an inmate/registrant refuses to provide a sample, contact the shift supervisor. Only the Operations Commander or his designee shall approve the use of force to collect a DNA sample.

Felony Registration

If DNA was collected because this was a felony registration, ensure you complete the felony registration process per written directive BOC - 2:011.

Sexual Predator/Sexual Offender Registration

IF DNA was collected because this was a sexual predator/offender that was required to register DNA, ensure you complete a warrant check (QW) and the FDLE Sexual Predator/Sexual Offender Registration Form. You do not need to fingerprint them if their fingerprints are already in the FDLE database or they have been printed by Monroe County previously. Fax the required paperwork to Marathon Special Operations and Dispatch.

Re-registrations are only done by the Identification Division.

BOC - 1:002

Date of Original: 9/15/99

3

Previous Revision Date(s):

4/16/01, 9/24/01, 1/16/06, 1/10/08, 1/19/11, 12/30/11

Dissemination Date: 5/10/13

 

Effective Date: 5/17/13

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:003

REFERENCES:

 

 

 

None

 

RESCINDS:

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 1

MONROE

 

 

 

 

 

 

COUNTY

CHAPTER:

Administrative

 

SHERIFF’S

 

 

 

 

OFFICE

 

 

_____________________

TOPIC:

Cash Balancing

 

 

 

 

Sheriff of Monroe County

LEFT BLANK INTENTIONALLY

WAS DIRECTIVE 1:003 WHICH WAS RESCINDED BY 2:019 ON 6/9/11

BOC - 1:003

Date of Original: Jan 1994

1

Dissemination Date: 6/1/11

Previous Revision Date(s): 9/15/99, 8/21/06

Rescind Date: 6/9/11

 

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:004

REFERENCES:

 

 

 

FCAC 6.09

 

RESCINDS:

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 1

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Certifications (Law Enforcement, Dual

_____________________

 

 

 

Certified Deputies, and Power to Serve

Sheriff of Monroe County

 

 

Warrants)

 

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities to serve warrants within the detention facilities and enable Certified Law Enforcement Deputies and Dual Certified Deputies to work in the Bureau of Corrections.

SCOPE:

This directive applies to all certified personnel.

PERSON RESPONSIBLE:

Major of the Bureau of Corrections.

POLICY AND PROCEDURES:

Issued Equipment

Certified Law Enforcement and Dual Certified Deputies working as Transportation Deputies shall have the following equipment issued to them:

Standard detention deputy uniform

Standard division weapon and leather gear

Identification cards identifying the individual as a Deputy Sheriff [FCAC 6.09]

Certified Law Enforcement and Dual Certified Deputies working as Detention Deputies shall have the following equipment issued to them:

Standard detention deputy uniform

Identification Cards identifying the individual as a Detention Deputy [FCAC 6.09]

Firearms

Certified Law Enforcement Deputies and Dual Certified Deputies working for the Bureau of Corrections shall not carry any firearms on duty unless working as a Transportation Deputy, on a Hospital Detail, or as authorized by the Major of the Bureau of Corrections.

Serving Warrants

Certified Law Enforcement Deputies and Dual Certified Deputies working as Detention Deputies shall have the arrest powers to serve warrants within the detention facilities only.

Detention Deputies shall also have the arrest powers to serve warrants within the detention facilities only.

BOC - 1:004

Date of Original: Jan 1994

1

Dissemination Date: 1/11/11

Previous Revision Date(s): 9/15/99

Effective Date: 1/19/11

 

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:005

REFERENCES:

 

 

 

ALDF-7F-01

 

RESCINDS:

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 2

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Contacts with Public, Media, and Other

_____________________

 

 

 

Agencies

Sheriff of Monroe County

ALDF-7F-01

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities to maintain positive, informative relationships with the public, the media, and other agencies with related functions, consistent with the security and privacy interests of the Monroe County Sheriff’s Office, its staff, and the offenders confined in the jail facilities.

SCOPE:

This directive applies to all personnel.

PERSON RESPONSIBLE:

All Personnel.

DEFINITIONS:

Public - Individuals who are not officials in law enforcement.

News Media Representatives - Identified representatives of newspapers, magazines, radio, and television stations.

POLICY AND PROCEDURES:

Guidelines

The Bureau of Corrections will have a system for establishing and maintaining appropriate relationships with the public, news media, law enforcement agencies, and other agencies when those individuals and organizations contribute to the overall mission of the facility.

The Major of the Bureau of Corrections will be the authorized spokesperson for this level of the organization, subject to guidance and direction from the Public Information Division.

Media Relations Functions

The Major of the Bureau of Corrections will provide verbal and written information to the media to help portray a factual picture of the facility.

News media representatives will be permitted access to all public areas of the facility (i.e., the Key West facility’s lobby). Only authorized staff may explain programs or announce important facts or events in the facility to the media. In order to photograph, film, or videotape in restricted areas of the detention facilities, they must obtain permission from the Major of the Bureau of Corrections/designee.

BOC - 1:005

Date of Original: Jan 1994

1

Dissemination Date: 6/1/11

Previous Revision Date(s): 9/15/99

Effective Date: 6/9/11

 

 

 

 

News media requests may be referred to the Public Information Officer (PIO). If the request is handled by the Major of the Bureau of Corrections/designee, he or she should promptly notify the PIO of the request.

Throughout this process, staff will preserve offenders' individual rights to privacy. Permission from the inmate must be obtained before photographing or videotaping any inmate in the facilities. News media representatives may be permitted to interview an inmate when the inmate consents to the interview and the Major of the Bureau of Corrections determines that such interview shall not affect the orderly operations or security of the facility.

Bureau of Corrections' employees, other than designated officials, will not comment to the news media or publish original printed material that refers to the facility by name or inference without appropriate training and prior written approval from the Sheriff or the Major of the Bureau of Corrections. Media calls will be directed to the attention of the Shift Lieutenant, who will respond promptly, accurately, and honestly to inquiries subject to the following conditions:

Comments will not be made pertaining to facility policies or operations.

Media contacts of any significance, such as those from national news organizations will be reported to the Monroe County Sheriff's Office PIO on the day of contact.

Institutional Emergencies

In the event of an institutional emergency, all public and media access to the facility may be limited. Under such circumstances, the Major of the Bureau of Corrections will identify a press spokesperson who periodically will brief all media representatives on the situation. A media briefing center may be established away from the area of tactical operations and staff traffic.

Written Inquiries

Written communication is an important avenue for educating the public, maintaining contact, and exchanging information with other parties.

Executive correspondence from other government agencies, legislative bodies, courts, law enforcement agencies, and news media representatives will be opened in the Major of the Bureau of Corrections’ Office and routed to the appropriate party to draft a response.

A written response will be prepared to all letters within three working days of receipt. In cases requiring a significant delay in response, an interim response will be provided.

All incoming and outgoing executive correspondence and copies of the correspondence will be filed in the Major of the Bureau of Corrections’ Office.

News media correspondence will be answered by the PIO.

Telephone Contacts

Telephone contacts from the courts, legislative bodies, and other agencies will be routed to the Shift Lieutenant.

BOC - 1:005

Date of Original: Jan 1994

2

Dissemination Date: 6/1/11

Previous Revision Date(s): 9/15/99

Effective Date: 6/9/11

 

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:006

REFERENCES:

 

 

 

None

 

RESCINDS:

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 1

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Contractor Communication

_____________________

 

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Center to provide a system of communications requiring periodic meetings periodically between the Operations Commander and all contract supervisors (e.g., food services, medical). It will be the responsibility of the Operations Commander to disseminate any information from this meeting to the other staff members.

SCOPE:

This directive applies to the Operations Commander.

PERSON RESPONSIBLE:

Operations Commander.

POLICY AND PROCEDURES:

The Operations Commanders shall meet periodically with all contracted personnel.

At these meeting, any problems discussed relevant to the contractors shall be noted.

The Operations Commander shall note any problems that the contractors are having with personnel or shifts operations. These problems will be discussed and solutions found.

BOC - 1:006

Date of Original: Jan 1994

1

Dissemination Date: 9/15/99

Previous Revision Date(s):

Effective Date: 9/15/99

 

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:007

REFERENCES:

 

 

 

FCAC 9.03

 

 

 

ALDF-7B-10, 7B-13, 7D-17

 

RESCINDS:

 

CORE-7B-02, 7B-04

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 3

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Employee Orientation Curriculum

_____________________

 

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities to establish curriculum requirements for employee orientation to ensure that all new employees (i.e., full-time, part-time, contract, and Public Works personnel) understand the Bureau's role, purpose, goals, written directives, as well as working conditions, organization, and benefits. [ALDF-7B-13]

SCOPE:

This directive applies to all personnel.

PERSON RESPONSIBLE:

Inmate Services Sergeant and Captain, Support Services.

POLICY AND PROCEDURES:

The Training Division and Inmate Services Sergeant shall incorporate required changes as soon as possible after announcement and/or implementation.

All new personnel shall attend orientation prior to assuming their duties. [CORE 7B-02]

Individual supervisors are responsible for specific orientation/training appropriate to the new employee’s assignment and additional training as needed. Supervisors must make sure that items that are specific to a new employees’ job assignment are explained to them. [ALDF-7B-13]

All new Detention Deputies will receive training during their first year of employment. At a minimum, the Orientation program will cover the following areas for this accreditation standard: [ALDF-7B-10] [CORE-7B-04]

Security and safety procedures;

Emergency and fire procedures;

The Training Division and Inmate Services Sergeant are responsible for staying abreast of all new laws and state requirements and for making additions, deletions, or changes to the orientation/training class contents as these occur.

The orientation class curriculum shall be reviewed regularly for content and presentation.

Use of force (deputies only);

Offender rights (Inmate Handbook);

Key control;

Interpersonal relations;

standards of conduct;

cultural awareness; and

BOC - 1:007

Date of Original: Jan 1994

1

 

Previous Revision Date(s): 9/15/99, 5/16/06, 5/18/12, 517/13

 

Dissemination Date: 5/18/16

Effective Date: 5/25/16

 

 

 

inmate sexual abuse/assault intervention.

REQUIREMENTS:

The following basic curriculum requirements shall be covered in the orientation classes:

Mission Statement, Vision Statement, and Core Values

Code of Ethics

Organization of the Monroe County Sheriff's Office Bureau of Corrections, and a brief description of the duties of each component.

Conduct and demeanor expected of employees, including sexual harassment and racial discrimination training.

Inmate sexual abuse/assault awareness, prevention, response, reporting procedures, and confidentiality requirements. [FCAC 9.03n&o]

Airborne/bloodborne pathogens and biohazards. [FCAC 9.03p]

Bureau of Corrections Written Directives Manual and General Operations Manual, including:

o Employee's responsibility to know

o Important policy and/or procedures pertaining to all employees, including, but not limited to:

Dress code (general appearance, uniform, civilian clothing, hygiene, jewelry, hair, and fingernails)

General orders

Security procedures [FCAC 9.03b]

Residence and telephone requirements

Reporting for duty

Outside employment

Key control [FCAC 9.03e]

Use of force (deputies only) [FCAC 9.03d]

Report writing [FCAC 9.03g]

Smoking within the facilities

Contacts with public, media, and other agencies

Interpersonal relationships [FCAC 9.03f]

Confidentiality of information [ALDF-7D-17]

Social and cultural lifestyles of the inmates [FCAC 9.03l]

Rights and responsibilities of inmates [FCAC 9.03m]

oWork hours and overtime compensation (overtime pay versus compensatory bank)

oSick pool

Emergency Procedures Manual (discuss completely)

NOTE: The Emergency Procedures Manual includes the Hostage Plan, Fire and Evacuation Plan, and the Escape Control Plan. [FCAC 9.03c,I,j&k]

Florida Model Jail Standards

Inmate Handbook [FCAC 9.03i]

Issuance of keys.

Forms used by all employees, including:

oLeave Request and Approval

o Notice of Injury and Accident Investigation Report

oBomb Threat

oIncident Reports

BOC - 1:007

Date of Original: Jan 1994

2

 

Previous Revision Date(s): 9/15/99, 5/16/06, 5/18/12, 517/13

 

Dissemination Date: 5/18/16

Effective Date: 5/25/16

 

 

 

oInmate Tickets

oInmate Disciplinary Reports

oDaily Maintenance Report Form

oRequisitions (3 part and in-house)

oCall-In Sheet

OTHER ITEMS OF INTEREST:

Other items of interest may be included in the orientation curriculum, depending on time allowances and importance.

The curriculum may be revised as required due to changes, deletions, or additions in Monroe County Sheriff's Office or Bureau of Corrections requirements.

The format or contents of the orientation training class may be changed to make it more efficient, receivable, or interesting within the requirements of the curriculum.

Subjects not applicable to all employees and therefore not covered in the basic employee orientation class may be discussed.

Items that may also be discussed include, but are not limited to:

Physical layout of the building or work place, including a facility tour

Who the employee's supervisor is, and who, if anyone is supervised by the employee (chain-of-command)

What to do in case of fire or other emergency and where the nearest fire exit is to the employee's area

Who the employee should ask, if other than the supervisor, about problems which arise

Any specific instructions that need to be stressed immediately

Telephone usage (how to call in/out and limit on personal telephone calls)

BOC - 1:007

Date of Original: Jan 1994

3

 

Previous Revision Date(s): 9/15/99, 5/16/06, 5/18/12, 517/13

 

Dissemination Date: 5/18/16

Effective Date: 5/25/16

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:008

REFERENCES:

 

 

 

FCAC 10.07, 10.15

 

 

 

FMJS 11.08

 

RESCINDS:

 

ALDF-7F-06

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 3

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Facility Secured Envelope Access

_____________________

 

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities that visitors shall be allowed access into the facility's secured envelope as long as there is a qualified need for them to be there.

SCOPE:

This directive applies to all personnel.

Public Defenders

Pre-Trial Services

Attorneys

Volunteers (e.g., clergy, Narcotics Anonymous, Alcoholics Anonymous, Art- Behind-Bars, etc.)

Monroe County Sheriff's Office employees who do not work in the detention facility

PERSON RESPONSIBLE:

Visitors (Inspectors, miscellaneous other

Operations Commander and Site Commanders.

people)

 

DEFINITIONS:

Exempt Personnel

Monroe County Sheriff’s Office Bureau of Corrections employees (e.g., Detention

Deputies, Sergeants, Lieutenant, Administration, Programs, Transportation, Maintenance)

Bureau of Corrections Public Works employees

Non-Exempt Personnel

State Attorneys

Classification and Records Personnel

Bureau of Corrections contract employees (e.g., substance abuse counselors, medical, kitchen)

POLICY AND PROCEDURES:

Monroe County Sheriff’s Office Bureau of Corrections employees will properly identify all staff, volunteers, official visitors, vendors, and inmates prior to allowing entrance into or exit from the secure facilities. [FCAC 10.15]

Main Control shall log in all visitors and non- exempt personnel utilizing the Main Control Log

BOC - 1:008

Date of Original: 9/15/99

1

Previous Revision Date(s):

4/16/01, 1/16/06, 1/10/08, 12/31/08, 4/30/10, 8/22/11, 5/18/12

Dissemination Date: 12/4/17

 

Effective Date: 12/11/17

 

 

 

Book and, if needed, issue a secured envelope visitor's tag which shall be worn at all times while in the facility. [FCAC 10.07]

Non-uniformed Monroe County Sheriff's Office employees and contract personnel shall wear their identification card and not be issued a secured envelope visitor's tag. [FCAC 10.07]

Uniformed Monroe County Sheriff's Office employees shall carry their identification card on them at all times when in the secured envelope. [FCAC 10.07]

Exempt personnel do not have to sign in at Main Control.

Attorneys, Pre-Trial Services, chaplains, volunteers, academy recruits, non-essential personnel, etc., shall not enter the housing areas during formal counts, meals, or lockdown times unless approved by the on-duty Shift Commander.

Access to Secured Envelope [ALDF-7F-06]

instruct the visitor that the tag MUST be worn at all times.

Invalid or Defaced Identification Cards

A visitor or non-exempt person will not be allowed to enter the secured envelope if his or her picture identification is defaced or invalid.

Search of Person(s) Entering Secured Envelope

For visitors, volunteers, attorneys, and inspectors, a deputy must be summoned to the lobby to search items for contraband, inventory tools, and clear the person through the magnetometer before they are allowed access into the secured envelope. State Attorneys and Public Defenders are not to be searched or sent through the magnetometer unless contraband is suspected.

Exiting the Secured Envelope

A visitor or a non-exempt person wishing to gain admission into the secured envelope of the facility must check in at Reception from Sunday through Thursday between 0745 and 1645 hours. When the receptionist is off duty Main Control will take over the duties.

Attorneys must produce a valid Florida Bar Card and valid photo identification. All other visitors must produce valid photo identification.

The Receptionist/Main Control Deputy or Clerk will inquire as to the reason the visitor or non- exempt person needs to enter the facility, and then verify that the reason.

If justified, and the facility is not in lockdown, the deputy or clerk will issue a secured envelope visitor's tag to the visitor. The visitor or non- exempt person will be logged into the facility utilizing the Main Control Log Book or the visitor may sign in utilizing the Visitor’s Sign In/Out Log.

The Receptionist/Main Control Deputy/Clerk will make sure all the information in the log is filled in completely and correctly before allowing the visitor to enter the secured envelope and,

When the visitor's or non-exempt person's business is completed, he or she will return to the inner secured door by Main Control. The Main Control Deputy/Clerk will:

Ask the visitor through the speaker to show his or her issued secured envelope visitor’s tag.

The visitor must have the tag.

If the visitor does not have his or her tag, do not allow the visitor out of the secured envelope, and notify the Shift Supervisor.

Verify the visitor by issued tag number and picture identification. Verify face to person.

When verified, open the inner vestibule door for the visitor to enter.

When the inner door is secured, open the outer vestibule door for the visitor to exit.

Refer the visitor or non-exempt personnel to Reception when on duty to follow the following steps. When the receptionist is off

BOC - 1:008

Date of Original: 9/15/99

2

Previous Revision Date(s):

4/16/01, 1/16/06, 1/10/08, 12/31/08, 4/30/10, 8/22/11, 5/18/12

Dissemination Date: 12/4/17

 

Effective Date: 12/11/17

 

 

 

duty, the Main Control Deputy/Clerk will continue the following steps:

oMake sure the visitor is signed out of the Main Control Log Book or signs his or her time out in the Visitor’s Sign In/Out Log.

oRetrieve the issued secured envelope visitor’s tag. The tag must be returned.

oReturn the visitor’s identification.

o If applicable, ensure all tools are accounted for upon departure.

Key West Detention Facility’s Employee

Secure Parking Area

Access to this area must be controlled. The Main Control Deputy/Clerk will ensure all pedestrians are properly identified and authorized to enter the secured parking area by visually identifying personnel on their security camera monitor.

BOC - 1:008

Date of Original: 9/15/99

3

Previous Revision Date(s):

4/16/01, 1/16/06, 1/10/08, 12/31/08, 4/30/10, 8/22/11, 5/18/12

Dissemination Date: 12/4/17

 

Effective Date: 12/11/17

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:009

REFERENCES:

 

 

 

FCAC 10.01, 10.02, 19.01,

 

 

 

21.09

 

 

 

FMJS 2.05, 2.07, 5.08(k)(l),

 

 

 

6.06, 11.03, 12.01, 12.03,

 

RESCINDS: Policy Directive 11

12.04, & 12.13

 

 

 

ALDF-1A-01, 1C-09, 2A-12,

 

 

 

2A-13, 4A-15

 

 

 

CORE-1A-01, 1C-05, 4A-

MONROE

 

 

05

 

 

 

COUNTY

BUREAU:

Corrections

NO. OF PAGES: 2

SHERIFF’S

 

 

 

OFFICE

 

 

 

CHAPTER: Administrative

 

 

 

 

 

 

 

 

TOPIC:

Facility Security and Sanitation Inspections

_____________________

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities that an inspection of all facility security areas and devices, inmate living and activity areas, food service areas, and unoccupied areas is conducted at least weekly. Corrective action

must be initiated as necessary. These inspections are for the purpose of locating fire, security, safety, and/or sanitation problems.

SCOPE:

This directive applies to the Operations Commander, Site Commanders, and designees.

PERSON RESPONSIBLE:

Operations Commander and Site Commanders.

POLICY AND PROCEDURES:

The Operations/Site Commanders or other qualified designees shall conduct and document a fire, safety, security and sanitation inspection of all areas of their facility at least once per week. A comprehensive and thorough monthly

inspection by a fire and safety/sanitation officer will also be conducted. These inspections will include recording deficiencies and corrective actions. These inspections are in addition to other inspections that are conducted at least annually by federal, state, and local sanitation and health officials. [FCAC 10.01, 19.01, 21.09] [CORE-1A-01, 1C-05] [ALDF-1A-01, 1C-09, 2A- 12, 2A-13]

Inspections shall include, but are not limited to: [ALDF-4A-15] [CORE-4A-05]

Inmate living and activity areas such as dayrooms, dining rooms, showers, recreation yards, perimeter, kitchen areas and equipment, laundry, etc. [FCAC 19.01]

Security devices such as bars, locks, windows, walls, fences, protective screens, doors, alarms, lights, sprinklers, and other security devices will be inspected carefully to ensure that they are fully operational. Emergency keys will also be checked to ensure they are in working order. [ALDF- 2A-13]

All storage and supply areas used for hazardous materials.

Fire devices such as emergency exit signs

BOC - 1:009

Date of Original: Jan 1994

1

 

Previous Revision Date(s): 9/15/99, 1/16/06, 4/30/10, 5/18/12

Dissemination Date: 5/10/13

Effective Date: 5/17/13

 

 

 

Administrative and Officer Dining Room (ODR) areas

Unoccupied areas such as communication rooms, electrical rooms, stairwells, etc. [ALDF-2A-12]

Water temperature is checked and recorded daily in the kitchen and dining room. [CORE 4A- 05]

The Operations/Site Commanders or designees will monitor the replacement, repair, or cleaning of items noted in the inspection report by reviewing the work orders or estimated completion dates generated by the Maintenance Division and the Public Works Department. [FCAC 10.02]

The Operations/Site Commanders will forward the results of the inspections to the Major of the Bureau of Corrections. Site Commanders will also forward their inspection reports to the Operations Commander. [ALDF-2A-13]

All Florida Model Jail Standards (FMJS) Inspection Reports and facility security and sanitation inspections including corrective action plans shall be maintained for the required amount of time as per the State of Florida General Records Schedules GS1-SL, GS2, and GS4. [FCAC 10.01, 19.01, 21.09]

BOC - 1:009

Date of Original: Jan 1994

2

 

Previous Revision Date(s): 9/15/99, 1/16/06, 4/30/10, 5/18/12

Dissemination Date: 5/10/13

Effective Date: 5/17/13

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:010

REFERENCES:

 

 

 

None

 

RESCINDS:

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 2

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Facility Tours

_____________________

 

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities to schedule and conduct tours for an individual and/or groups upon request.

SCOPE:

This directive applies to all certified personnel.

PERSON RESPONSIBLE:

Operations and Site Commanders.

POLICY AND PROCEDURES:

The Operations/Site Commander/designee will approve or disapprove tours and will advise the Shift Supervisor of same.

General

Tour groups will be no larger than ten (10) visitors per Deputy in a group.

Tour guests will abide by the approved civilian attire as per Monroe County Detention Facilities' policies.

Deputies conducting tours will be in a clean and neatly pressed uniform and shall conduct themselves in the highest standards of professionalism.

The Shift Supervisor will ensure that all inmates are secure and not within the path of the tour group(s).

All tour guests will be subject to search, either by pat search and/or by the use of a metal detector.

Tour Approval

Tours may be requested by a written request or by a telephone call to the Operations/Site Commander/designee.

Upon approval by the Operations/Site Commander/designee, the Shift Supervisor will be advised and a log entry will be made in the pass down log.

The following information will be included in the log entry:

Name of person in charge of tour group

Date and approximate time of tour

Approximate number of people in the tour group

Conducting Tours

BOC - 1:010

Date of Original: Jan 1994

1

Dissemination Date: 9/15/99

Previous Revision Date(s):

Effective Date: 9/15/99

 

 

 

 

The On-Duty Shift Supervisor will assign Deputies as tour guides as required, but at no time will the security of the facility be jeopardized.

The Deputy(s) will speak of the facility in general and will at no time discuss security and/or sensitive issues with the tour group.

The Deputy(s) will not discuss any inmate's personal behavior, case or express their personal opinions about any inmate.

Prior to conducting a tour, there will be a briefing of the facilities operations in a designated area.

Walk-In Request

Individuals who identify themselves to be of the Law Enforcement Community requesting a tour will be the only unscheduled tours that may be approved and conducted.

The Operations/Site Commander does not need to approve of this tour. The Shift Supervisor may approve the tour.

BOC - 1:010

Date of Original: Jan 1994

1

Dissemination Date: 9/15/99

Previous Revision Date(s):

Effective Date: 9/15/99

 

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:011

REFERENCES:

 

 

 

FCAC 4.03, 10.03

 

 

 

FMJS 3.01, 3.02, & 5.02

 

RESCINDS:

 

ALDF-4D-06

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 4

MONROE

 

 

 

 

 

 

COUNTY

CHAPTER:

Administrative

 

SHERIFF’S

 

 

 

 

OFFICE

 

 

 

TOPIC:

General Orders

_____________________

 

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities so each employee understands their roles and responsibilities regardless of their specific assignment. As such, there are some basic Bureau of Corrections’ general orders.

SCOPE:

This directive applies to the all employees.

PERSON RESPONSIBLE:

All Personnel.

DEFINITIONS:

Employee - For the purpose of this directive, employee includes any person who is working in any Monroe County Detention Facility. This would include Monroe County Sheriff’s Office, Public Works, and contract employees (e.g., Kitchen, Medical, Commissary, Guidance Care Center, Department of Health, School District, etc.).

POLICY AND PROCEDURES:

Employees shall perform all other duties as directed by their supervisor(s).

Employees shall never leave their post unless properly relieved or advised to do so by their supervisor.

Employees on duty shall remain attentive to their post at all times while on duty.

Employees are required to discharge their duties in a calm and firm manner, and they shall act together and assist and protect each other in the maintenance of law and order.

Employees in charge of MCSO premises, or any part thereof, shall prevent loafing or loitering by any person not there on business.

Employees shall not permit persons to remain in the facility or MCSO vehicle unless they are there on official business.

Employees shall not conduct themselves in an indecent, lewd, or disorderly manner while on or off duty.

The relationship between female and male employees of the Monroe County Sheriff’s Office while on duty shall be businesslike; conduct between such members shall be professional and courteous.

Employees shall not discriminate against any fellow employee or inmate based on religion, national origin, race, creed, belief, color, gender or sexual preference.

BOC - 1:011

Date of Original: Jan 1994

1

 

Previous Revision Date(s): 9/15/99, 9/24/01, 8/21/06, 9/7/10, 5/18/12

Dissemination Date: 12/12/14

Effective Date: 12/19/14

 

 

 

Male employees shall not enter any female housing area unless a female deputy is present. The only exception is in an emergency, and a report shall be written explaining the nature of the emergency, names of all deputies involved, names of all inmates involved, and action taken.

Deputies shall report for duty in a clean and pressed uniform. Worn uniforms shall be mended or replaced.

If any security breach is noticed, the employee must notify the Shift Supervisor immediately.

Employees must file a written report on any incident which may result in disciplinary action, may be considered a breach of security, may result in criminal investigation and/or charges, may involve violation of facility rules and regulations, or any other time which requires written documentation.

Employees shall not intentionally become professionally involved in neighborhood quarrels or disputes while off duty.

Employees must not accept gratuities from bondsman, attorneys, vendors, etc.

All employees whose primary responsibility is the supervision, protection, care, custody, provision of support and/or control of inmates are to be given a physical examination/medical screening including a test for tuberculosis (TB) prior to job assignment. The agency will maintain a current list of all job classifications requiring a physical examination/ medical screening. [FCAC 4.03] [ALDF-4D-06]

Medication that Affects Performance

If an employee is taking prescription medication that may affect his or her performance on the job, he or she shall notify the supervisor prior to taking over a post of duty. Provisions for employees obtaining prescribed medication while on assigned shift shall be made through their supervisor.

Official Communications

All official communications of the Bureau moving upward or downward or for requests,

information, suggestions, or complaints shall be confined to official channels. Each link in the chain of command shall be respected. It is the responsibility of each echelon to forward communications to the next higher echelon with his or her approval, disapproval, or recommendations.

Written Directives

The Bureau of Corrections Written Directives Manual shall be issued to selected posts and shall be accessible to all Bureau of Correction’s employees via the office’s intranet. It will be updated as new policies become effective or existing policies are revised or deleted. [FCAC 2.03]

It is the responsibility of all employees to read and understand all written directives including subsequent changes that pertain to their position or all personnel.

Training

Employees shall attend required annual mandatory retraining (e.g., Annual Retraining Module (ARMs) for certified employees, Support Corrections Annual Retraining (SCAR) for support and contract employees.)

Employees Involvement with Inmates

Employees shall never become personally involved with an inmate.

Employees shall not knowingly fraternize with, engage the services of, accept services from, or do favors for any inmate in custody.

Employees shall not discuss newspaper articles, radio, or television broadcast with the inmates that could be detrimental to an on-going investigation or the security of the facility.

Employees shall not loan money to, buy from, nor trade items with an inmate or his or her immediate family or friends. Employees shall not receive gifts from nor provide favors to an inmate or an inmate's family or friends.

Employees shall never permit an inmate to

BOC - 1:011

Date of Original: Jan 1994

2

 

Previous Revision Date(s): 9/15/99, 9/24/01, 8/21/06, 9/7/10, 5/18/12

Dissemination Date: 12/12/14

Effective Date: 12/19/14

 

 

 

possess facility keys. [FCAC 10.03] Employees shall not discuss the key numbering system with anyone except duly authorized personnel outside of the presence and hearing of inmates.

Employees shall act with promptness, firmness, fairness, and decisiveness when dealing with inmates.

Employees Related to Inmate(s)

If any employee is related to an inmate, that employee shall notify his or her supervisor in writing as well as in person as soon as the employee becomes aware of the situation. The supervisor shall forward the written notification to the Operations/Site Commander.

Family Member is Arrested

If an employee's family member is arrested, that employee shall not be authorized in the

Intake/Release area during the booking/releasing process. The employee will not be allowed to have physical contact with the family member while in any Monroe County Detention Facility unless authorized by the Operations Commander, or the Major of the Bureau of Corrections. The sworn employee may visit the family member with the approval of the Operations Commander or the Major of Bureau of Corrections during regular visitation hours. The civilian employee may visit the family member with the approval of their immediate supervisor during regular visitation hours. Visits will be when the employee is off duty and out of uniform.

Prohibited Acts While On Duty

Employees shall not indulge in horseplay or in loud and boisterous conversation while on duty.

Employees will not be permitted to smoke in any Monroe County Detention Facility except in designated areas. There will be no tobacco products, lighters, or matches allowed within the security envelope. Smokeless tobacco will be permitted outside the security envelope, but not in the presence of inmates.

Employees, on duty or in uniform, shall not

engage in any game of cards or similar games or any form of gambling with inmates or other employees.

Employees are required to be alert throughout their tour of duty. Sleeping while on duty is forbidden. If an employee is unable to remain awake, he or she shall so report to his or her supervisor, who shall determine the proper course of action.

Monroe County Sheriff's Office employees shall not drink any kind of intoxicating liquor while on duty or within eight (8) hours prior to reporting to duty. No employee member shall report for a regular tour of duty, be on a regular tour of duty, or come on Monroe County Sheriff’s Office property while under the influence of liquor or illegal drugs, or be unfit for regular duty because of their use. The odor of intoxicants on the breath will be presumptive evidence of violation of this regulation.

Interviews between employees of the MCSO and non-MCSO persons in all cases arising out of MCSO activity shall take place in the presence of, or with the knowledge and consent of, their supervisors. The foregoing shall not apply to consultations with an employee's private attorney in a case of controversy in which the employee is personally engaged.

Employees shall not perform any acts or make any statements, oral or written, for publication or otherwise, which tend to bring the MCSO or its administrative personnel into disrepute or ridicule, or which tend to disrupt or impair the performance of official duties and obligations of members of the MCSO, or which tends to interfere with or subvert the reasonable supervision or proper discipline of members of the MCSO.

Employees shall not in any way sexually harass any inmates or fellow employees.

The following subjects are not to be discussed in the presence of inmates:

Any matter relating to facility security or post orders

Any criticisms of the facility, fellow deputies,

BOC - 1:011

Date of Original: Jan 1994

3

 

Previous Revision Date(s): 9/15/99, 9/24/01, 8/21/06, 9/7/10, 5/18/12

Dissemination Date: 12/12/14

Effective Date: 12/19/14

 

 

 

or employees

The personal lives of yourself, fellow deputies, other employees, and/or their families

The addresses or phone numbers of yourself, fellow deputies, other employees, or their families

NOTE: Should there be cause to put any of the above subjects in writing (e.g., inter- office memorandums, address books, or rolodex), special precautions must be taken to keep this information secure from inmates.

BOC - 1:011

Date of Original: Jan 1994

4

 

Previous Revision Date(s): 9/15/99, 9/24/01, 8/21/06, 9/7/10, 5/18/12

Dissemination Date: 12/12/14

Effective Date: 12/19/14

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:012

REFERENCES:

 

 

 

Consent Decree 97 & 138

 

RESCINDS:

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 1

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

In-Service Training

_____________________

 

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities that the Shift Supervisors will coordinate and ensure that all post-academy training of Detention Deputies takes place in a timely manner. This shall include the teaching of such courses, when needed. The Shift Supervisors shall also maintain the pertinent records that are associated with this training.

SCOPE:

This directive applies to all Shift Supervisors.

PERSON RESPONSIBLE:

Shift Supervisors.

POLICY AND PROCEDURES:

The Shift Supervisors will identify short-topic training materials that can be utilized for roll call in-service training activities. These topics can cover any subject that may be needed within the Bureau. Material can be gathered anywhere (e.g., the training unit video tape library, legal bulletins, news media, college courses).

A method for dispersal will then be developed to disseminate the materials throughout the Bureau. This method will include insurance of utilization, recording, and return of the materials.

BOC - 1:012

Date of Original: Jan 1994

1

Dissemination Date: 9/15/99

Previous Revision Date(s):

Effective Date: 9/15/99

 

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:013

REFERENCES:

 

 

 

None

 

RESCINDS:

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 2

MONROE

 

 

 

 

 

 

COUNTY

CHAPTER:

Administrative

 

SHERIFF’S

 

 

 

 

OFFICE

 

 

_____________________

TOPIC:

Inmate Account Deposits

 

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities that all money placed into inmate accounts shall be deposited into the bank.

SCOPE:

This directive applies to all Commissary Clerks and KV/PK Shift Supervisors.

PERSON RESPONSIBLE:

Commissary Clerks and KV/PK Shift Supervisors.

POLICY AND PROCEDURES:

NOTE: If you are unable to balance the deposit, contact your supervisor.

In KW, the Commissary Clerks shall:

Take all cash, government checks, and money orders out of the safe in Property.

Verify that each person making a drop into the safe dropped the correct amount. This is to be done by checking the computer printout and deposit slips accompanying the cash,

government checks, and/or money orders in the shifts money bags, recounting the money, and ensuring each is calculated properly.

Ensure all money orders and checks are stamped “For Deposit”. Make a copy of the money orders for your file.

Take the deposit to Finance.

In KV/PK, the Shift Supervisors shall:

Verify all of the monies taken in on their shift and compare it against the total listed on the CORE Worksheet and the total listed on the Cash Drawer Balancing Receipt.

All of the Inmate Account monies for the shift will be combined into one deposit for the bank. A deposit slip shall be completed in the manner required by the bank, and the monies with the original deposit slip will be secured in a deposit bag with a numbered seal. Immediately prior to sealing, the total shall be verified by another officer and both officers shall place their initials and ID number on the CORE Worksheet along with the serial number of the seal being used to secure the deposit. The deposit bag containing the money and deposit slip will be kept in the safe until it can be delivered to the bank.

The copy of the deposit slip will be attached to the CORE Worksheet along with any receipts, copies of money orders or any other related paperwork received during the shift. This

BOC - 1:013

Date of Original: Jan 1994

1

Dissemination Date: 8/15/11

Previous Revision Date(s): 9/15/99

Effective Date: 8/22/11

 

 

 

 

paperwork shall be submitted to the Finance Division in a timely manner.

At intervals not to exceed three business days, the KV/PK Site Commander or their designee will have the deposits delivered to the bank. If the night deposit box is used, the bags shall be secured in a lockable bank deposit bag for which only the facility and bank have a key. An armed detention deputy shall transport bank deposits that contain over $5,000.00.

The deposit receipts from the bank shall be forwarded to Finance in a timely manner.

BOC - 1:013

Date of Original: Jan 1994

2

Dissemination Date: 8/15/11

Previous Revision Date(s): 9/15/99

Effective Date: 8/22/11

 

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:014

REFERENCES:

 

 

 

None

 

RESCINDS:

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 1

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Intercom System and Hand Held Radios

_____________________

 

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities that each Facility shall have a Communication system between the Control Room and all other posts throughout the facility. The intercoms and radios will be used for official use only.

SCOPE:

This directive applies to all personnel.

PERSON RESPONSIBLE:

All Personnel.

DEFINITIONS:

10-4 - Acknowledged (OK).

Plain Talk - Means no codes or signals.

Release

button

and

wait

for

 

acknowledgement.

 

 

 

Upon

acknowledgement,

 

free

 

communication will be possible.

 

 

All personnel will use plain talk on the intercom system.

Hand Held Radios

All personnel will use plain talk on the radio.

The radio will be kept on the jail frequency.

The radio will be kept on the person that is responsible for the radio: No radios will be set down and left unattended.

Hand-held radios are issued to Dorm/Unit Deputies, Hospital Detail Deputies, Transportation Deputies, Escort Deputies, Supervisors, Maintenance Personnel, Medical, and the Kitchen.

POLICY AND PROCEDURES:

Intercom System

Press button to activate a call to Main Control.

All radios will have lapel mikes.

Batteries - DO NOT change batteries in radio until completely drained.

BOC - 1:014

Date of Original: Jan 1994

1

Dissemination Date: 9/15/99

Previous Revision Date(s):

Effective Date: 9/15/99

 

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:015

REFERENCES:

 

 

 

FCAC 14.17, 14.18, 18.02

 

 

 

FMJS 8.02, 8.05, 12.07,

 

 

 

12.08

 

RESCINDS: KV & PK 1:015

ALDF-4B-01 thru 4B-04,

 

 

 

4C-14

 

 

 

CORE-4B-01, 4B-02,

MONROE

 

 

4C-06

 

 

 

COUNTY

BUREAU:

Corrections

NO. OF PAGES: 3

SHERIFF’S

 

 

 

OFFICE

 

 

 

CHAPTER:

Administrative

 

 

 

 

 

 

 

 

TOPIC:

Laundry

_____________________

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities so the Laundry Deputy and Marathon/Plantation Key (KV/PK) Dorm Deputies shall maintain and operate a laundry service area within the facility. The laundry service shall provide a regular supply of clean clothing and linen ensuring proper sanitation for inmates in the facility.

SCOPE:

This directive applies to the Laundry Deputy, Rovers, and KV/PK Dorm Deputies.

PERSON RESPONSIBLE:

Laundry and KV/PK Dorm Deputies.

PROCEDURES:

The Laundry and KV/PK Dorm Deputies shall maintain a constant level of facility clothing, bedding, linen, and laundry supplies.

There is adequate space provided in each facility to store and issue clothing, bedding, and linen items required for daily operations. [ALDF- 4B-01]

If needed, inmate personal clothing will be cleaned before being stored in their property bag. This includes clothing contaminated with “bugs”. [ALDF-4B-03]

Laundry Schedule for All Facilities [ALDF- 4B-02] [CORE-4B-01 and 4B-02]

There will be no delay in exchanging clothing, bedding, and linen items. [ALDF-4B-04]

Kitchen linen and uniforms from kitchen inmate workers shall be laundered and exchanged daily.

Blankets shall be laundered and exchanged quarterly or after each inmate is released.

Linen shall be collected and laundered as scheduled once per week. [FCAC 18.02c]

Uniforms and personals shall be collected and laundered as scheduled twice weekly. [FCAC 18.02b] [CORE-4B-02]

Each inmate will be issued two clean towels which will be washed with their personals. [FCAC 14.17] Inmates are responsible for their issued towels. If lost or misplaced, the inmate will be charged an administrative fee per lost towel, and this fee will be deducted from his or

BOC - 1:015

Date of Original: Jan 1994

1

 

Previous Revision Date(s): 9/15/99, 9/24/01, 8/21/06, 1/10/08, 9/7/10, 12/30/11

Dissemination Date: 5/18/16

Effective Date: 5/25/16

 

 

 

her canteen account.

Each facility will post the laundry schedule on their housing dayroom bulletin boards listing the days the above items are collected.

Contaminated Laundry

The Laundry and KV/PK Dorm Deputies shall ensure the proper handling and washing of contaminated laundry. Contaminated laundry is clothing/items contaminated with or by airborne/ bloodborne pathogens. [ALDF-4C-14] [CORE- 4C-06]

Inventory

The Laundry and KV/PK Dorm Deputies shall replenish linen, cleaning, and laundry supplies as necessary from the storage area by submitting a completed In-House Requisition Form to the Supply Division.

The Laundry and KV/PK Dorm Deputies shall maintain a file of all inventories and orders of linen, cleaning, and laundry supplies.

KV/PK Laundry Rooms

The laundry rooms shall be maintained by the Dorm Deputies.

The Dorm Deputy shall not permit any inmate except for the designated laundry inmate workers into the laundry room.

The Dorm Deputy shall maintain all chemicals.

The Dorm Deputies shall advise the Shift Sergeant and/or officer-in-charge of any damaged equipment so that it may be documented for repair.

Key West (KW) Laundry Room

The laundry room shall be the Laundry Deputy's post.

The laundry room key shall be maintained in the Key Watcher box when the laundry room is not in use.

Only authorized inmate workers shall be allowed access to the laundry room. The Laundry Room door closest to the back supply room will be locked at all times including when the Laundry Deputy is present.

Male inmates will not be allowed in the laundry room while female inmates are present.

Female inmate workers will be under supervision at all times. If the Laundry Deputy needs to leave the laundry room, he or she shall contact Main Control and the Medical Deputy to inform them to check on the inmate workers and not to allow other inmates into the laundry areas.

Inmate workers shall not be allowed to distribute clothing and linen to inmates unless escorted by and supervised by the Laundry Deputy.

Rovers Supervise KW Laundry Inmate Workers on Weekends

The Shift Rovers will supervise the inmate workers in the laundry room by checking on them during the day. The Rover will escort the inmate workers while they re-supply Holding 12, Property, and Intake/Release.

Responsibility of Laundry Inmate Workers

The inmate workers assigned to the laundry room shall be supervised at all times by the Laundry and KV/PK Dorm Deputies while:

Collecting inmate clothing into labeled laundry bags;

Transporting laundry to and from the laundry room;

Returning clothing and linen to inmates and storage area; and

Performing housekeeping duties while in the laundry room.

The Laundry and KV/PK Dorm Deputies shall

BOC - 1:015

Date of Original: Jan 1994

2

 

Previous Revision Date(s): 9/15/99, 9/24/01, 8/21/06, 1/10/08, 9/7/10, 12/30/11

Dissemination Date: 5/18/16

Effective Date: 5/25/16

 

 

 

ensure adherence to the laundry schedule posted in all Units/Dorms.

The Laundry and KV/PK Dorm Deputies will ensure that all laundry will be washed prior to being reissued.

A log or record shall be maintained on all laundry issuance and collection.

BOC - 1:015

Date of Original: Jan 1994

3

 

Previous Revision Date(s): 9/15/99, 9/24/01, 8/21/06, 1/10/08, 9/7/10, 12/30/11

Dissemination Date: 5/18/16

Effective Date: 5/25/16

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:016

REFERENCES:

 

 

 

ALDF-7E-05

 

RESCINDS:

 

CORE-7E-01

 

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 2

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Public Lobby and Public Areas

_____________________

 

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Center to have a guideline for controlling problems that might occur within the Monroe County Detention Center's Public Lobby or other public areas. Reasonable accommodation is made to ensure that all parts of the facility that are accessible to the public are accessible and useable by staff and visitors with disabilities. [ALDF-7E-05] [CORE-7E-01]

SCOPE:

This directive applies to all personnel.

PERSON RESPONSIBLE:

All Personnel.

POLICY AND PROCEDURES:

Person Under the Influence or Disorderly

When a person under the influence or disorderly is found in the detention facility, that person will be asked to leave. If that person refuses to comply, you shall notify the Shift Supervisor.

The Shift Supervisor shall order the person to leave. If that person refuses to comply, the Shift

Supervisor shall notify road patrol to have the person escorted out of the facility and issue a trespass warning.

If road patrol was called, an Incident Report shall be written and turned into the Operations Commander.

Children

If you see children running around unattended, you shall:

Determine where the person is that brought them into the lobby.

Contact that person and advise them (politely) to control the children.

If the problem persists, notify the Shift Supervisor.

The Shift Supervisor shall advise the person responsible for the children to please control them or he or she will be asked to leave.

If there is still a problem, notify road patrol and have them escorted out of the facility and issue a trespass warning.

If road patrol was called, an Incident Report shall be written and turned into the Operations Commander.

BOC - 1:016

Date of Original: Jan 1994

1

Dissemination Date: 5/11/12

Previous Revision Date(s): 9/15/99

Effective Date: 5/18/12

 

 

 

 

Improperly Dressed Person

All person(s) entering the facility shall be dressed according to the visitation policy and procedures.

Person(s) staying within the lobby area will not have to adhere to the same policy and procedure, but must be dressed in good taste (NOT indecently exposed) and must be wearing some kind of footwear.

 

BUREAU DIRECTIVE: BOC - 1:017

REFERENCES:

 

 

 

FCAC 18.05 & 21.08

 

 

 

FMJS 5.08, 6.05(e) & 8.08

 

RESCINDS:

 

ALDF-2A-59, 4C-33

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 3

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Removal of Comfort Items and/or Property

_____________________

 

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities that the Deputy shall notify the Shift Supervisor when comfort items or property are removed from an inmate’s possession because the inmate is altering or destroying those items or those items are disrupting the normal daily operations of the facility.

Property is defined as the following:

Canteen items

Books and Magazines

Any issued religious necklace or rosary beads

Any issued hygiene items to include toilet paper, cups, soap, toothpaste, etc.

SCOPE:

This directive applies to all certified deputies.

PERSON RESPONSIBLE:

Shift Supervisor.

DEFINITIONS:

Comfort items are identified as the following:

Linen

Clothing

Standard Meals (will be substituted with the inmate special management meal)

Paperwork, letters, pens, and pencils

Any other item issued or allowed by the facility

POLICY AND PROCEDURES:

Removal of Linen, Clothing, and/or Property [FCAC 18.05]

Linen, clothing, or property may be removed from an inmate's possession for any of the following reasons:

Suicide attempt(s)

Suicidal behavior or tendencies

Using the item to inflict injury to themselves or others

BOC - 1:017

Date of Original: Jan 1994

1

 

Previous Revision Date(s): 9/15/99, 1/16/06, 4/30/10

 

Dissemination Date: 5/11/12

Effective Date: 5/18/12

 

 

 

Using the item to clog the toilet in an attempt to flood the cell

When linen, clothing, or issued property is being altered or destroyed

When personal property is being altered into something that would be considered contraband

When the item is being used to defeat any alarm, security, or surveillance equipment.

Removal of Standard Meals [FCAC 21.08] [ALDF-2A-59]

Standard meals may be substituted with an inmate special management meal that meets basic nutritional requirements and is approved by a physician or qualified health authority for the following reasons:

The inmate throws food, beverage, utensils, trays, or any substance using the food tray or utensils

The serving tray and/or eating utensils are altered or destroyed

The inmate uses food or food service equipment in a manner that is hazardous to self, staff, or other inmates

NOTE: Food will not be altered or withheld as a disciplinary measure or as a reward for

an individual inmate. The special management meal will be served on an individual basis due to health or safety reasons only.

Process for Removal

The Dorm/Unit Deputy will assess the situation completely including opening a line of communication with the inmate.

NOTE: If the removal is warranted due to suicidal attempt, behavior, or tendencies, the Dorm/Unit Deputy shall contact the on-duty nurse to assess the situation.

Surrendering Items

If surrendering of the item(s) is still warranted after having completely assessed the situation, the Dorm/Unit Deputy will order the inmate to surrender the item(s).

If the inmate refuses to surrender the item(s), the Dorm/Unit Deputy, with the help of other deputies, will physically remove the item(s) using the minimum amount of force required to obtain the item(s).

Except for emergency situations, the Dorm/Unit Deputy should notify the Shift Supervisor prior to the removal of item(s). In the event of an emergency situation, the Shift Supervisor should be notified as soon as practical.

If clothing and/or linen is taken from the inmate, it shall be substituted with a suicide smock and/or blanket that promotes inmate safety and prevents humiliation and degradation unless those items are used in a manner that would meet the criteria for removal. [ALDF-4C-33]

Documenting Removal of Items

An Incident Report, which will include the reason for removal of the item(s), will be submitted via the chain-of-command to the Operations Commander by all personnel involved by the end of his or her shift. [FCAC 18.05]

Authority - Special Management Meal (first

24hours) [ALDF-2A-59]

Only a Lieutenant or above can order the special management meal (loaf).

The kitchen may be verbally notified to start the special management meal for a period of 24 hours; however, a written memo shall be sent to the kitchen as soon as possible with a copy forwarded to the Operations Commander and the Corrections Accreditation Specialist.

Special management meals will follow a twenty- four (24) hour period process.

Only the Operations Commander or above can extend the special management meal beyond 24 hours. A medical evaluation is required to

BOC - 1:017

Date of Original: Jan 1994

2

 

Previous Revision Date(s): 9/15/99, 1/16/06, 4/30/10

 

Dissemination Date: 5/11/12

Effective Date: 5/18/12

 

 

 

determine the inmate's health status if it exceeds a twenty-four (24) hour period. The special management meal will not exceed seven days.

Medical will re-evaluate the inmate every 24 hours until he or she is taken off the special management meals.

If the special management meal is extended beyond 24 hours, it will be the Operations Commander’s responsibility to verbally inform the kitchen to keep serving the meal and when to stop the meal. A follow-up memo stating the date and time the meal was to be stopped will be sent to the kitchen as soon as possible with a copy forwarded to the Corrections Accreditation Specialist.

Process for Reinstatement of Comfort Item(s) and/or Property removed [FCAC 18.05]

All comfort item(s) and property removed due to suicide attempt(s) and/or suicidal behavior or tendencies will be returned to the inmate only after the inmate has been evaluated by Medical and the authorized medical professional has approved.

All comfort item(s) and property removed for other than suicide attempt(s) and/or suicidal behavior or tendencies will be removed for minimum time period no longer than necessary for the inmate’s behavior to improve.

The inmate's behavior will be evaluated by the on-duty Dorm/Unit Deputy and Supervisor to determine reinstatement.

NOTE: Removal of comfort item(s) and property for other than suicide attempt(s) and/or suicidal behavior or tendencies shall not exceed eight (8) hours without a subsequent Disciplinary Report due to the inmate's continued behavior.

Use of Restraint Device

If the inmate tries to defeat any security, alarm, or surveillance system using bodily fluids or excrement, the Shift Supervisor may authorize the use of restraints.

BOC - 1:017

Date of Original: Jan 1994

3

 

Previous Revision Date(s): 9/15/99, 1/16/06, 4/30/10

 

Dissemination Date: 5/11/12

Effective Date: 5/18/12

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:018

REFERENCES:

 

 

 

None

 

RESCINDS:

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 2

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Reporting for Duty

_____________________

 

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities to set standards for all employees to follow. This policy is to advise all employees on how to report for duty.

SCOPE:

This directive applies to all personnel.

PERSON RESPONSIBLE:

All Personnel.

DEFINITIONS:

Cellular capable smart watches are defined as any smart watch with a built-in radio that is capable of making/receiving calls and/or text messages without being paired to a cellular phone.

POLICY AND PROCEDURES:

All personnel shall lock their vehicles parked on Sheriff’s Office property.

All personnel that work within the security envelope of the facilities or the Key West Kitchen shall, upon entering the facility, report to your assigned locker and place all personal items inside your locker except for those items

that are required for your work assignment.

Examples of non-required items include, but are not limited to:

o Car/House Keys o Purse/Wallet

o Money

o Cell Phones unless required for work

o Cellular capable smart watches (e.g. Apple Watch Series, Samsung Gear, Huawei Watch, LG Watch, and any other not already listed)

o Cameras

o Portable electronic audio and/or video devices (e.g., laptop, iPod, mp3 player, lpad, DVD player) unless required for work

o Briefcase o Medication

o Lunch Box (Food may be taken down only in clear plastic bags.)

o Metal/Aluminum Cans (Only plastic is allowed in the security envelope.)

Examples of required items include, but are not limited to:

BOC - 1:018

Date of Original: Jan 1994

1

Dissemination Date: 8/7/18

Previous Revision Date(s): 9/15/99, 1/19/11

Effective Date: 8/13/18

 

 

 

 

oPens/Pencils

oAll permanently assigned facility keys including handcuff and locker keys

Acceptable items taken into the secure envelope must be visible or in a clear plastic bag/backpack.

All certified personnel must report to the Muster Room no later than twelve (12) minutes prior to your shift's scheduled starting time (e.g., if your shift starts at 0600 hours, you shall report to the Muster Room at 0548).

All support personnel must report to your supervisor or assigned location prior to your scheduled start time.

All certified personnel shall be in full uniform unless given permission prior to your shift.

MCSO support personnel shall be in full uniform if their supervisor requires it; otherwise, they may wear civilian clothes.

BOC - 1:018

Date of Original: Jan 1994

2

Dissemination Date: 8/7/18

Previous Revision Date(s): 9/15/99, 1/19/11

Effective Date: 8/7/18

 

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:019

REFERENCES:

 

 

 

Clean Air Act.

 

RESCINDS:

 

CORE-1A-11

 

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 1

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Smoking Within the Monroe County

_____________________

 

 

 

Detention Facilities

Sheriff of Monroe County

[CORE-1A-11]

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities that use of tobacco products within the confines of the Monroe County Detention Facilities is prohibited except in designated areas.

SCOPE:

This directive applies to all personnel including visitors.

PERSON RESPONSIBLE:

All Personnel.

POLICY AND PROCEDURES:

Staff

Personnel will not smoke in the presence of inmates.

Personnel shall at no time provide inmates with tobacco products or the means to ignite them.

Personnel shall at no time be in possession of any tobacco product or tobacco accessories while inside the security envelope of the facility. Tobacco products and accessories shall be kept locked in your locker.

Inmates

During the booking/intake process, tobacco and tobacco accessories (papers, pipes, matches, lighters, etc.) will be placed in the inmate’s property bag. These items will be returned to the inmate upon release.

Tobacco products and tobacco accessories are contraband. If found in the possession of inmates, such items will be confiscated and will be disposed of according to Bureau of Corrections Control of Contraband written directive. They will not be placed in the inmates' property.

Inmates found guilty of violating the smoking policy will be appropriately disciplined.

Visitors

Those persons found in violation of the smoking policy while visiting the Monroe County Detention Facilities will be required to extinguish the smoking materials or to leave the facilities until smoking is completed.

Sale of Tobacco Products

Tobacco and tobacco accessories will not be sold or maintained for dispensement within the Monroe County Detention Facilities. Vending machines that dispense smoking materials and tobacco will not be allowed.

BOC - 1:019

Date of Original: Jan 1994

1

Dissemination Date: 9/15/99

Previous Revision Date(s):

Effective Date: 9/15/99

 

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:020

REFERENCES:

 

 

 

FCAC 9.06, 9.07(a,b) , 9.08

 

 

 

9.09(a,b), 10.19d, 22.02

 

RESCINDS:

 

FMJS 15.02

 

 

 

ALDF-7B-10, 7B-10-1, 7B-16

 

 

 

CORE-7B-03-7B-05

 

BUREAU:

Corrections

NO. OF PAGES: 3

MONROE

 

 

 

 

 

 

COUNTY

CHAPTER: Administrative

 

SHERIFF’S

 

 

 

 

OFFICE

 

 

 

TOPIC:

Specialized Training

_____________________

 

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities that all Training Deputies will be responsible for the coordination, implementation, and teaching (if necessary) of educational and training needs for all of the specialized units within the scope of the Bureau. These Training Deputies will also ensure that the pertinent records of such training are maintained.

SCOPE:

This directive applies to all employees.

PERSON RESPONSIBLE:

Training Deputies.

POLICY AND PROCEDURES:

require this post holder to have a knowledge or access to all of the fire plans for each post.

This Training Deputy will assist in the training of all post holders in the regular training and review the procedures that the post holders need to remain proficient. Records of this training and reviews will be maintained by the Training Deputy.

Field Training Officer (FTO) Program

All new Detention Deputies will receive a minimum of 120 hours of training during their first year of employment. Between the FTO program, orientation, and direct supervision we meet the 120 hour requirement. At a minimum, the FTO program will cover the following areas for this accreditation standard: [ALDF-7B-10] [CORE-7B-04]

Security and safety procedures;

Fire procedures;

Fire Emergency Response (All Staff)

This Training Deputy will coordinate the training of all members who are responsible for assignments during a fire emergency. All members will be trained to a minimum standard with the knowledge required to safely complete their assigned tasks as set by the regulating agencies that govern the facilities. This will

Supervision of offenders;

Suicide intervention/prevention;

Use of force; [FCAC 10.19]

Offender rights (Inmate Handbook);

Key control; and

BOC - 1:020

Date of Original: Jan 1994

1

 

Previous Revision Date(s): 9/15/99, 8/21/06, 1/10/08, 8/22/11

Dissemination Date: 5/10/13

Effective Date: 517/13

 

 

 

The overall program teaches supervision of inmates.

This Training Supervisor will assist and supervise the Training Deputies in the field. Also this Training Supervisor will assist all of the FTO's in the facilities, as well as being responsible for the quality of training in this program.

and decontamination techniques; [FCAC 9.07b]

Airborne/bloodborne pathogens and biohazards;

Fire and evacuation procedures (this includes training on portable fire suppression equipment); [FCAC 9.08]

This Training Supervisor will ensure that the Training Division of the Monroe County Sheriff's Office receives the original FTO training documentation for the master training files.

All newly employed and probationary detention deputies shall successfully complete the FTO program during their probationary period and before being assigned to a post by themselves. [FCAC 9.06] [CORE 7B-04]

Training Deputies will train for a minimum of two years. If a Training Deputy wants to resign from the FTO Training Program after two years, he or she must submit a letter stating the reasons why. The FTO Supervisor must approve the request before the Training Deputy will be allowed to resign.

Direct Supervision Training [FCAC 22.02]

This Training Deputy will assist the college in training all deputies in Direct Supervision. All deputies shall be trained in Direct Supervision prior to being assigned to a Dorm/Unit by themselves. [ALDF-7B-10]

Annual Retraining Module (ARM)

All certified and auxiliary detention deputies shall attend ARMs training annually. At a minimum, ARMs training shall include: [ALDF-7B-10-1] [CORE-7B-05]

Use of force; [FCAC 10.19] [ALDF-7B-16]

Defensive tactics training; [ALDF-7B-16]

Dart firing stun guns (tasers);

Oleoresin capsicum (OC) use [FCAC 9.07a]

Inmate sexual abuse/assault awareness, prevention, response, reporting procedures

[FCAC 9.09a], and confidentiality requirements. [FCAC 9.09b]

NOTE: All Detention Deputies are trained in self-defense and in the use of force to control inmates during the academy in addition to ARMs training. [ALDF-7B-16]

Support Corrections Annual Retraining (SCAR)

All non-certified personnel, including contractors, working in any Monroe County Jail Facility shall attend SCAR training annually. [CORE 7B-03]

At a minimum, SCAR training shall include:

Airborne/bloodborne pathogens and biohazards;

Fire and evacuation procedures; and [FCAC 9.08]

Inmate sexual abuse/assault awareness, prevention, response, reporting procedures,

[FCAC 9.09a], and confidentiality requirements. [FCAC 9.09b]

Other Specializations

This Training Deputy will, when contacted, assist all divisions (e.g., Medical, Kitchen, Booking, Property) with any identified problem to ensure that policies and procedures are being followed. This Deputy will document problem areas and assist in correcting these problems as they relate to training, if noted.

Special Functions

BOC - 1:020

Date of Original: Jan 1994

2

 

Previous Revision Date(s): 9/15/99, 8/21/06, 1/10/08, 8/22/11

Dissemination Date: 5/10/13

Effective Date: 517/13

 

 

 

This Training Deputy should be constantly looking for educational programs that are offered outside this agency. He or she should then relay such information to Administrators to ensure that the proper members can attend for the betterment of the Agency and Bureau.

Other Responsibilities

Training Deputies will assist and request assistance from the Main Training Division whenever needed or when possible.

Training Deputies will ensure that all pertinent records are forwarded to the Main Training Division for incorporation in the master training files.

Other Assignments

This policy will not be construed to eliminate these Training Deputies from other responsibilities and duties as assigned by the Major of the Bureau of Corrections.

BOC - 1:020

Date of Original: Jan 1994

3

 

Previous Revision Date(s): 9/15/99, 8/21/06, 1/10/08, 8/22/11

Dissemination Date: 5/10/13

Effective Date: 517/13

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:021

REFERENCES:

 

 

 

ALDF-2A-11

 

RESCINDS:

 

CORE-2A-08

 

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 6

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Standardization of Paper Logbook Entries

_____________________

 

 

 

 

Sheriff of Monroe County

[ALDF-2A-11] [CORE-2A-08]

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities to maintain a standardized format of log entries that may be used for reference or future information of inmate management and specific incidents.

SCOPE:

This directive applies to all certified personnel.

PERSON RESPONSIBLE:

Shift Sergeants.

POLICY AND PROCEDURES:

A.Listed below are items that MUST be logged. Not every possible log entry is covered. Use common sense and log all other activities that you deem necessary.

1.Beginning of shift header

2.Beginning of shift entries

3.All inmate movements (e.g., court, medical, law library, visitation, work release, inmate workers, etc.)

4.Inmate housing assignments

5.All people entering your Dorm/Unit except rovers (e.g., major, captain, lieutenant, sergeant, support staff, medical, chaplain, canteen, volunteers, attorney, etc.)

6.Informational telephone calls

7.Mail picked-up, delivered, and passed out to inmates

BOC - 1:021

Date of Original: Jan 1994

1

 

Previous Revision Date(s): 9/15/99, 9/29/00, 1/16/06

 

Dissemination Date: 5/19/06

Effective Date: 5/29/06

 

 

 

8.Meals in Dorm/Unit

9.Razor passed out/returned

10.Head counts (This includes the hourly head count required between 2300 and 0600 hours.)

11.Recreation yard doors opened/closed or inmates taken to/returned from main recreation yard

12.Disciplinary problems with inmates

13.All Incident Reports and Use of Force Reports (if applicable)

14.All information required of all deputies assigned to that post to be advised of (FYI and high priority entries)

15.General clean up completed (floors swept and mopped, garbage emptied)

16.Hair clippers in/out Dorm/Unit

17.Phones turned on/off

18.All rounds required by policy (ensure you include the required 30 minute rounds made between 2300 and 0600 hours)

19.Cell inspections

20.Relief

21.Late entries

22.End of shift entries

B.All entries, with the exception of the beginning of shift header, will be preceded by a time entry using the 24-hour time clock.

C.All entries will be printed.

D.No entry will be scratched out or whited out. If mistakes are made, a single line will be drawn through the entry and the Deputy will place his or her initials at the end of the line.

E.All entries involving inmates must show the inmate's name in full (Last name, First name)

F.All entries concerning any detention personnel must show that person's rank or position and last name.

G.Do not highlight logbook entries.

H.EXAMPLES OF LOG ENTRIES

1.Beginning of Shift Header (Red Ink)

Wed 4/21/04 Lt. Age, Sgt. Sweeney, Sgt. Crooks, 0600-1800 hours "A" watch

BOC - 1:021

Date of Original: Jan 1994

2

 

Previous Revision Date(s): 9/15/99, 9/29/00, 1/16/06

 

Dissemination Date: 5/19/06

Effective Date: 5/29/06

 

 

 

2.Beginning of Shift Entries (Black Ink, head count in red ink)

0555 D/D Burkett relieved D/D Lott. Received all equipment and pass on info. Conducted head count.

0605

Head count called to I/R

54

0611

Head count clears

 

3. All Inmate Movements (Entries in Black Ink, running count in Red Ink)

0900

I/M Riley, Donald to law library

53

 

1

 

54

 

 

0930

Three I/Ms to medical

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Grassi, Joseph

52

 

2

 

54

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Blandino, Sergio

51

 

3

 

54

 

 

 

 

 

 

 

Diaz, Franciso

50

 

4

 

54

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1030

I/M Riley, Donald returns from law library

 

 

51

 

3

54

1050

Three I/Ms return from medical

 

 

 

 

 

 

 

 

 

 

Grassi, Joseph

52

 

2

 

54

 

 

 

 

 

 

 

53

 

1

 

54

 

 

 

 

 

 

 

Blandino, Sergio

 

 

 

 

 

 

 

 

 

Diaz, Franciso

54

 

0

 

54

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1300

I/M Dawkins, Clyde to visitation

53

 

1

 

 

54

 

 

NOTE: Do NOT log visitation in Unit logbooks; the inmates do not leave the Unit for visits. You MUST log visitations in the Dorm logbooks because the inmates leave the Dorms for visits.

1300

I/M Dawkins, Clyde returns from visit

54

 

 

0

54

 

 

 

 

 

 

 

 

 

1400

Three I/Ms out to rec

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Griffith, Chris

53

1

 

54

 

 

 

 

 

 

 

52

2

 

54

 

 

 

 

 

 

 

Roberts, Steve

 

 

 

 

 

 

 

 

Leon, Kevin

51

3

 

54

 

 

 

 

 

 

 

 

 

 

 

 

 

1410

I/M Jones, Carl out to Work Release

 

50

4

 

54

NOTE: The numbers will change throughout the day according to inmate movements.

4.Inmate Housing Assignments (Red Ink)

Current running head count

72

 

0

 

72

 

 

 

 

0930 P/O I/M Wilson, Eric to E-14A

 

 

 

 

 

 

 

 

 

71

 

0

 

71

 

 

 

 

 

BOC - 1:021

Date of Original: Jan 1994

3

 

Previous Revision Date(s): 9/15/99, 9/29/00, 1/16/06

 

Dissemination Date: 5/19/06

 

 

 

 

 

 

 

 

Effective Date: 5/29/06

 

 

 

 

 

 

 

 

 

 

 

0950

P/I from Echo, I/M Hall, Monty to D-32B

 

 

 

72

 

 

0

 

 

72

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1030

P/O I/M Lambert, Paul to medical per Nurse Jodi

71

0

 

 

71

1042

P/O I/M Dunn, Cliff to I/R, bonded out

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

70

 

 

0

 

 

70

 

 

 

 

1100

P/O I/M Hernandez, Glenn to A-14B.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

69

 

 

0

 

69

 

 

 

 

 

DR for possession of contraband

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1100

P/I from Charlie, I/M Thomas, Omar to D-18A.

 

 

 

 

 

 

 

 

 

 

 

70

 

 

0

 

70

 

 

 

 

In A/C per Deputy Barron

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOTE: The numbers will change throughout the day according to inmate movements.

5.All People Entering Your Dorm/Unit Except Rovers (Black Ink)

0930

Nurse John, sick call

out 1005

0947

Lt. Age, rounds

out 1007

 

1015

Mr. Lindsay, distributing books

out 1023

1423

Nurse John, med pass

out 1430

1515

Sgt. Sweeney, rounds

out 1532

1852

Chaplain Remley, conducting services in conference room out 1958

2110

Sgt. Sweeney, rounds

out 2128

2114

Sgt. Simonet, weekly inspection

out 2159

6.Informational Telephone Calls (Red Ink)

1734 Tx f/Capt. Phelps, I/M Trubow, Jon has contact visit at 2100 1736 Tx f/Ron in Kitchen, dinner late 15 minutes

2130 Tx f/Lt.Linares, I/Ms wanting to watch end of World Series baseball game can stay up past lockdown

7.Mail Picked-up and Delivered to inmates (Black Ink)

1630

D/D Leird in to pick up mail and paperwork

out 1934

1928

Mail call, all mail distributed

 

2130

D/D Morales in to pick up mail and paperwork

out 2232

 

 

 

BOC - 1:021

Date of Original: Jan 1994

4

 

Previous Revision Date(s): 9/15/99, 9/29/00, 1/16/06

Dissemination Date: 5/19/06

Effective Date: 5/29/06

 

 

 

8.Meals in Dorm/Unit (Black Ink)

0630 Food and coffee carts in (FC #17 150)

0632 52 trays, 2 short, called food rover

0634 Rover in w/2 trays

0636 Breakfast served

0651 Clean-up starts finished 0710

0700 Food and coffee carts out, total 54 trays

9.Razor Pass (Black Ink)

2200 All I/Ms offered razors. 6 I/Ms accepted:

Brown, John

Regal, John

Guerra, Roger

Brown, Jaboa

Fisher, Michael

Meese, Robert

2225 6 razors returned

NOTE: Check off each I/M as each razor is returned

10. Head Counts (Key West) (Entries in Black Ink, box and numbers in Red Ink)

1200

Lockdown, physical head count conducted,

 

53

 

9

62

 

called into I/R

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

0200

Physical head count conducted

62

0

 

62

 

 

Head Counts (KV and PK) (Entries in Black Ink, box and numbers in Red Ink)

1200 Lockdown, physical head count conducted,

 

 

 

 

A

 

23

 

2

25

called into Main Control

 

 

 

 

 

 

 

 

 

 

 

 

B

 

16

 

5

21

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ISO

 

1

 

0

1

 

 

 

 

 

 

 

 

TOTAL

 

47

 

 

 

 

 

 

 

 

 

 

 

 

 

0200 Physical head count conducted

A

 

25

 

0

 

 

25

 

 

 

 

B

 

21

 

0

 

 

21

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ISO

 

1

 

0

 

 

1

 

 

 

 

 

 

TOTAL

 

 

 

47

 

 

 

 

BOC - 1:021

Date of Original: Jan 1994

5

 

Previous Revision Date(s): 9/15/99, 9/29/00, 1/16/06

 

Dissemination Date: 5/19/06

Effective Date: 5/29/06

 

 

 

11.Recreation (KW Units, KV, and PK) (Black Ink)

0710 Day room open, TVs on, rec yard open, newspapers available

Recreation (KW Dorms) (Black Ink)

NOTE: See #3, All Inmate Movements

12.Disciplinary Problems with Inmates (Red Ink)

1942 I/M Blasco, Kenny called Nurse Pat a "whore" when she was passing medication. D/R written, sent to Alpha.

13.All Incident Reports and Use of Force Reports (Red Ink)

1930 I/Ms Scott, Claude and Yates, Ernest in fight. D/Rs written, both sent to Alpha.

1940 Advised Sgt. Sweeney of I/M Scott's refusal to move to Alpha.

1943 I/M Scott physically removed from Unit by Deputies Crooks, Stevens and Sgt. Sweeney. Sent to Alpha.

14.Information Deputies Assigned to the Post Shall be Aware of (Red Ink)

0942 Per classification, I/M Turner, Eric no visits until 05/12/04.

1021 Major Taylor will be conducting inspection tomorrow from 0800-1400 hours.

15, 16, 17, 18, 19. (Black Ink)

20.Relief

0800 Sgt. Silvers in to relieve D/D Sireci

out 0816

21.Late Entries (Use the same color of ink that the entry would normally be in)

22.End of Shift Entries (Black Ink)

0554 D/D Vidal in conducting head count

NOTE: Not all possible log entries are covered above, but all entries shall follow the basic format shown above.

BOC - 1:021

Date of Original: Jan 1994

6

 

Previous Revision Date(s): 9/15/99, 9/29/00, 1/16/06

 

Dissemination Date: 5/19/06

Effective Date: 5/29/06

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:022

REFERENCES:

 

 

 

GOM Ch 80

 

RESCINDS:

 

ALDF-4B-01, 7D-15

 

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 3

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Supplies Daily Operations

_____________________

 

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities that the Inventory Technician is primarily responsible for ordering, receiving, storage, distribution, and inventory control of products and supplies necessary for the daily operations of all Monroe County Detention Facilities. Inventory control and purchasing of supplies and equipment shall comply with applicable statutes and regulations and General Operations Manual chapter 80. [ALDF-7D-15]

SCOPE:

This directive applies to the Inventory Technician and all Detention Personnel.

PERSON RESPONSIBLE:

Operations Commander.

POLICY AND PROCEDURES:

Personnel that require any items that are stocked in-house will fill out an In-House Requisition Form to obtain those items. Place the form in the basket marked In-House Requisitions in the Administration area or send via e-mail directly to the Inventory Technician. The Inventory Technician shall deliver items ordered by the housing dorms/units to the back administration hallway once per week. The night Shift Sergeant will assign a deputy to

deliver the supplies left in the hallway to the various housing units and dorms janitor’s closets.

Janitorial Supplies

The Inventory Technician shall maintain a supply of cleaning materials and equipment necessary to sustain daily housekeeping practices at all detention facilities for a minimum of two weeks.

Stocking and requisition of cleaning supplies

The Inventory Technician will fill In-House Requisitions twice weekly for all areas except housing areas. All Units/Dorms In- House Requisitions will be filled once weekly.

The Marathon and Plantation Key Shift Sergeant/designee will contact the Inventory Technician as to their needs.

Distribution of Supplies

If the Inventory Technician determines that an unusual amount of supplies are being utilized in a specific area, he or she will immediately initiate an Incident Report making reference to the excess usage from the said affected area(s) and forward the Incident Report to the Operations Commander.

BOC - 1:022

Date of Original: Jan 1994

1

 

Previous Revision Date(s): 9/15/99, 5/5/00, 5/29/06, 8/22/11

Dissemination Date: 02/28/14

Effective Date: 03/07/14

 

 

 

Distribution of supplies to the Upper Keys Facilities will be handled in the following manner:

o An attempt will be made by the Inventory Technician to have all deliveries from suppliers made directly to the upper keys facilities.

o Any items/supplies that are to be drawn from the Finance Supply Room will be picked up by Property/Evidence Personnel once per week.

o In-House Requisitions must be turned into the Supply Division by Thursday of the prior week.

Eight (8) dozen medium

Eight (8) dozen large

Eight (8) dozen x-large

Four (4) dozen 2x-large

Two (2) dozen 3x-large

One (1) dozen 4x-large

One (1) dozen 5x-large

Women's panties

Twelve (12) size 5

Twelve (12) size 6

Twenty-four (24) size 7

Uniforms, Clothing, and Linens

The Inventory Technician shall maintain a minimum reserve supply of uniforms, clothing, and linen in the following quantities:

Uniforms

Green: Twelve (12) each size small through 6x-large.

Blue: Twelve (12) each small, medium, 2x, 3x, 4x, 5x, and 6x. Twenty-four (24) each large and x-large.

Blue Shorts

Twelve (12) small

Twenty-four (24) medium

Twenty-four (24) large

Twenty-four (24) x-large

Twenty-four (24) size 8

Twenty-four (24) size 9

Twenty-four (24) size 10

Twelve (12) size 11

Twelve (12) size 12

Twelve (12) size 13

Twelve (12) size 14

Bras

Twelve (12) small 32-34

Twenty-four (24) medium 36-38

Twelve (12) large 40-42

Twelve (12) x-large 44-46

Twelve (12) 2x-large 48-50

Linens and Miscellaneous

Twelve (12) 2x-large

Five (5) dozen towels

Six (6) 3x-large

Twenty-four (24) pillows

Six (6) 4x-large

Six (6) dozen pillowcases

Six (6) 5x-large

Twenty (20) dozen flat sheets

Boxers

Fifty (50) blankets

Four (4) dozen mattress covers

 

 

Six (6) dozen small

Twenty-four (24) mattresses

BOC - 1:022

Date of Original: Jan 1994

2

 

Previous Revision Date(s): 9/15/99, 5/5/00, 5/29/06, 8/22/11

Dissemination Date: 02/28/14

Effective Date: 03/07/14:

 

 

 

NOTE: The above items are to be kept as a minimum inventory to be utilized as replenishment for daily operational supplies and in the case of mass arrest and/or emergency conditions.

The Inventory Technician will work in conjunction with the Laundry Deputy in replenishing linen and uniforms as deemed necessary. The Laundry Deputy will submit a filled out In-House Requisition Form when items are in need of replenishment.

Receipt and Storage of Supplies

All clothing, bedding, cleaning supplies, and other items required for daily operations that are delivered to the Monroe County Detention Center shall be received by the Inventory Technician and stored in the appropriate secure storage area(s). [ALDF- 4B-01]

The Finance Supply Room shall be kept locked with the exception of whenever supplies are being distributed.

All hazardous materials will be stored in a hazardous storage cabinet separate from any other supplies in the warehouse.

Property Issued Items

The Inventory Technician shall maintain a minimum reserve supply of Property issued items in the following quantities:

Five (5) cases toothpaste (approximately 1400 tubes)

Five (5) cases toothbrushes (approximately 1400 toothbrushes)

Five (5) cases razors (approximately 6000 razors)

Five (5) cases brushless shave cream (approximately 240 tubes)

2100 combs)

Twelve (12) small 6-7 shower slides

Twenty-four (24) medium 7 1/2-8 1/2 shower slides

Thirty-six (36) large 9-10 shower slides

Thirty-six (36) x-large 10 1/2-11 1/2 shower slides

Twenty-four (24) 2x-large 12-14 shower slides

NOTE: The above items are to be kept as a minimum inventory to be utilized as replenishment for daily operational supplies and in case of mass arrest and/or emergency conditions.

Property Room Replenishment

The Inventory Technician will work in conjunction with the Property Clerk and Laundry Deputy in replenishing of Property issued items as deemed necessary. The Property Clerk will submit a filled out In-House Requisition Form when items are in need of replenishment.

Ninety-six (96) gallons of soap/shampoo

One (1) case of 5" combs (approximately

BOC - 1:022

Date of Original: Jan 1994

3

 

Previous Revision Date(s): 9/15/99, 5/5/00, 5/29/06, 8/22/11

Dissemination Date: 02/28/14

Effective Date: 03/07/14

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:023

REFERENCES:

 

 

 

None

 

RESCINDS:

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 1

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Telephone Courtesy

_____________________

 

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities that all personnel will answer the telephones within the facilities in a polite and professional manner.

SCOPE:

This directive applies to all personnel.

PERSON RESPONSIBLE:

All Personnel.

POLICY AND PROCEDURES:

When answering the telephone, you shall:

State your location

State your name

Ask "How may I help you" (optional)

EXAMPLE: Intake/Release, Deputy Jones,

How may I help you.

BOC - 1:023

Date of Original: Jan 1994

1

Dissemination Date: 5/1/00

Previous Revision Date(s): 9/15/99

Effective Date: 5/5/00

 

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:024

REFERENCES:

 

 

 

FCAC 18.04, 28.03

 

RESCINDS:

 

FMJS 8.06 & 9.05

 

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 2

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Inmate Workers Assigned to Outside

_____________________

 

 

Agencies

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities to maintain and enforce the established rules, regulations, and guidelines governing inmate workers assigned to outside agencies.

SCOPE:

This directive applies to all Intake/Release (I/R) Deputies and all Inmate Worker Supervisors.

PERSON RESPONSIBLE:

Intake/Release Deputies and Inmate Worker Supervisors.

POLICY AND PROCEDURES:

Rules Inmate Workers Must Follow [FCAC

18.04]

All outside Inmate Worker Supervisors are responsible, along with all associated agencies with outside inmate worker(s), for ensuring that the inmate worker(s) under their supervision abide by the following rules, regulations and guidelines:

Inmate workers must wear a complete uniform at all times, to include work boots, if

required.

All inmate workers in the Key West Facility will be issued one pair of blue tennis shoes.

o The in-house inmate workers will wear the blue tennis shoes to work.

o Kitchen inmate workers will wear their blue tennis shoes to work, but while at work, should wear the work boots located in the Kitchen.

o Outside inmate workers (e.g., Public Works, farm crew) will wear boots when working outside the facility. They will report to I/R wearing shower slides when going to work. I/R will issue boots to wear when they go to work. Upon returning from work, their boots will be taken and they will wear their slides back to their housing unit. The boots are numbered so the inmates can get their same boots every day.

Inmate workers in the Marathon and Plantation Key Facilities usually are not

issued blue tennis shoes. On their workdays, inmate workers will report to the area where the boots are kept in their shower slides. The Deputy will issue boots to wear when they go to work. Upon returning from work, their boots will be taken and they will wear their slides back to their housing unit.

BOC - 1:024

Date of Original: Jan 1994

1

 

Previous Revision Date(s): 9/15/99, 5/5/00, 9/29/00, 1/16/06, 8/21/06, 1/10/08

Dissemination Date: 12/23/08

Effective Date: 12/31/08

 

 

 

Inmate workers must wear all protective equipment required for the job task while performing the task (e.g., goggles, gloves, hats).

Inmate workers must not use any tobacco products (e.g., cigarettes, cigars, chewing tobacco).

Inmate workers must not consume any alcoholic beverage and/or any drugs of any kind unless issued by the Medical Staff prior to departing the facility.

Inmate workers must not associate with or approach the general public.

Inmate workers must show good work ethics and follow all directions of the personnel supervising the job task.

Inmate workers must follow all rules and regulations listed in the Inmate Handbook and on the Inmate Worker Rules Form.

Any inmate worker who violates any of these rules, regulations and guidelines will be removed from inmate worker status and any program(s) he or she may be presently enrolled in, unless the program is a court ordered program.

Supervise According to Custody Status

[FCAC 28.03] Most outside inmate workers have a custody status between four and eight. With special approval from Classification, an inmate with a custody status of three may be assigned to outside status. Outside inmate workers shall be supervised in accordance with their custody status, therefore:

Inmate Worker Supervisors shall visually check inmate workers periodically to ensure security and accountability.

Outside Inmate Worker Supervisors shall conduct a visual head count of the inmate worker(s) assigned to him/her at least once each hour and log it on the Inmate Worker Log Form.

Violation of Rules

Any associated agency violating any of these rules, regulations, and guidelines will lose all privileges for the use of inmate workers.

BOC - 1:024

Date of Original: Jan 1994

2

 

Previous Revision Date(s): 9/15/99, 5/5/00, 9/29/00, 1/16/06, 8/21/06, 1/10/08

Dissemination Date: 12/23/08

Effective Date: 12/31/08

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:025

REFERENCES:

 

 

 

 

 

RESCINDS:

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 1

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

V.O.I.C.E. (Volunteer Observers Impacting

_____________________

 

 

Community Effort) Corrections Program

Sheriff of Monroe County

 

 

 

 

LEFT BLANK INTENTIONALLY

WAS DIRECTIVE 1:025 WHICH WAS DELETED ON 9/7/10

BOC - 1:025

Date of Original: Jan 1994

1

Dissemination Date: 8/30/10

Previous Revision Date(s): 9/15/99

Delete Date: 9/7/10

 

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:026

REFERENCES:

 

 

 

FCAC 4.09 & 12.01

 

 

 

FMJS 9.01 & 9.02

 

RESCINDS:

 

ALDF-7D-07

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 3

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

TOPIC:

Volunteers, Programs, and Quarterly

 

OFFICE

_____________________

 

Evaluations of All Volunteer Staff, Inmates,

 

 

 

 

and Programs

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities to establish procedures for the Programs Services Director to develop, implement, coordinate, supervise, schedule, and train the volunteer staff. Quarterly evaluations on all aspects of jail programs shall be conducted to determine effectiveness.

SCOPE:

This directive applies to all Programs Services Personnel.

PERSON RESPONSIBLE:

Programs Services Director.

POLICY AND PROCEDURES:

The Programs Services Director will make available to all inmates in the Monroe County Facilities the same programs by:

Offering the programs in each facility as availability of volunteers dictates.

Making arrangements to transport inmates to the facility offering the programs upon space availability.

Programs Liaison

A liaison for each of the upper key's facilities shall be assigned. That Deputy will work with the local groups to provide programs and

services to their inmate population. [FCAC 12.01]

Supervision, Scheduling, and Training

The Programs Services Director has overall responsibility for the supervision, scheduling, and training of all programs and volunteer staff.

The Programs Services Director has the discretion to curtail, postpone or discontinue the services of volunteers or volunteer organizations when it is in the best interests of inmates or facility operations.

The Programs Services Director will schedule programs around all other facility functions.

The Programs Services Director will train each volunteer in the facilities policies and procedures and the rules and regulations for volunteers utilizing the "Volunteer Staff Handbook". This will be done either in group training or on an individual basis.

A Code of Conduct/Ethics will be provided to each volunteer in the Volunteer Staff Handbook. The Code of Conduct/Ethics shall, at a minimum:

BOC - 1:026

Date of Original: Jan 1994

1

Dissemination Date: 8/15/11

Previous Revision Date(s): 9/15/99

Effective Date: 8/22/11

 

 

 

 

oProhibit volunteers from using their official position to secure privileges for themselves or others; and

oProhibit volunteers from engaging in activities that constitute a conflict of interest. Conflict of interest include, but are not limited to:

If you are pending criminal charges, have violent felony convictions, have been incarcerated within the last year, or you are or were on court appointed probation or parole within the last year.

Persons currently employed as guards, private detectives, security services, or similar occupations.

Bail bondsmen or attorneys including employees working for them.

Quarterly Evaluations

The Programs Services Director shall monitor quarterly evaluations for security, safety, and effectiveness purposes to identify potential problems with programs, facility staff, programs services staff, volunteers, and/or inmates.

A Program Quarterly Evaluation Form shall be passed out to facility staff (including programs services staff) and inmates to identify potential problems with programs services staff, facility staff, volunteers, inmates, and/or the programs that are offered.

The Programs Services Director shall review all Program Quarterly Evaluation Forms and make referrals, modifications, and/or recommendations as needed to improve programs and/or correct staffing or volunteer problems.

Monitor Attitudes and Progress

Conduct periodic interviews with inmates to monitor their general attitude and progress in

programs. A questionnaire will be passed out to inmates to ascertain their attitude and progress in various programs.

Record Keeping

Maintain files of daily attendance, volunteers, and evaluations on all programs.

Establish and update lists of programs and resources for facility staff and inmates.

Establish and maintain an annual programs schedule.

Prepare all necessary reports and records pertaining to your area of responsibility.

Policies and Procedures

Update the policies and procedures for facility programs on an as needed basis. Coordinate with all staff in implementing new policy and procedures.

Study and Compare Programs

Study and compare the Monroe County Facilities' programs with other detention facilities’ programs. This shall include making contact with Programs Services Directors from other counties to get updates on their programs and new ideas.

Grant Related Programs

Administer all grant related programs; this includes responsibility of writing, coordinating, implementing, and evaluating programs to assure compliance and effectiveness. You shall coordinate with the Monroe County Sheriff's Office Administration on all grant related programs.

Suggestions

Encourage suggestions from the detention personnel for new programs and for improving existing programs.

BOC - 1:026

Date of Original: Jan 1994

2

Dissemination Date: 8/15/11

Previous Revision Date(s):

Effective Date: 8/22/11

 

 

 

 

At least once per year, the Programs Services Director will send out a survey asking for suggestions for new programs or improving existing programs. [ALDF-7D-07]

The Programs Services Director will review all suggestions.

Encourage suggestions from inmates for new programs they would be interested in and ways to improve existing programs. Inmates will use an Inmate Request Form to submit any suggestions to the Programs Services Division.

BOC - 1:026

Date of Original: Jan 1994

3

Dissemination Date: 8/15/11

Previous Revision Date(s): 9/15/99

Effective Date: 8/22/11

 

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:027

REFERENCES:

 

 

 

FCAC 17.02

 

 

 

MCDF Handbook for

 

RESCINDS:

 

Volunteer Staff

 

 

 

ALDF-7F-04

 

BUREAU:

Corrections

NO. OF PAGES: 1

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Volunteer Recruitment

_____________________

 

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities for the Programs Services Division to recruit volunteers to help with various programs in the facilities. The Programs Services Director will follow the guidelines set forth within this policy to accomplish this recruitment. [FCAC 17.02]

SCOPE:

This directive applies to all Programs Services Personnel.

PERSON RESPONSIBLE:

Programs Services Director.

POLICY AND PROCEDURES:

Volunteers can make an important contribution to an agency by providing a number of direct services to inmates, as well as by serving as a link between the facility and the community.

Regular contacts will be made by the Programs Services Division to Alcoholic Anonymous, Narcotics Anonymous, Religious Organizations, School Board, and other organizations to find interested volunteers to help in the facilities. The screening and selecting of volunteers allows for recruitment from all cultural and socioeconomic parts of the community. [ALDF- 7F-04]

Programs Services Personnel shall supply the interested volunteer with a "Handbook for Volunteer Staff". All volunteer shall sign the Volunteer Agreement stating they have read, understand, and will abide by the facility rules and regulation and return it with their filled out volunteer application to the Programs Services Director. [FCAC 17.02c]

The Programs Services Director will have a FCIC/NCIC criminal history check conducted. Volunteers should be selected based on a uniform screening process that is consistent with

security concerns. Applications will be disapproved if any of the following conditions exist:

Applicant has been incarcerated within the last year;

Applicant is on or was on court appointed probation or parole within the last year;

Applicant is pending criminal charges; or

Applicant has violent felony convictions.

After volunteers are approved, they shall be provided a volunteer orientation program that will acquaint them with the Facility Rules and Regulations [FCAC 17.02b] along with the general expectations of volunteers and Volunteer Code of Ethics. [FCAC 17.02c]

See "Handbook for Volunteer Staff" for more details.

BOC - 1:027

Date of Original: Jan 1994

1

Dissemination Date: 8/15/11

Previous Revision Date(s): 9/15/99, 9/29/00

Effective Date: 8/22/11

 

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:028

REFERENCES:

 

 

 

FCAC 2.01a-g

 

 

 

FMJS 15.04

 

RESCINDS:

 

ALDF-7D-06, 7D-07, 7D-08

 

 

 

CORE 7D-01

 

BUREAU:

Corrections

NO. OF PAGES: 2

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Written Directive System for the

_____________________

 

 

 

Bureau of Corrections

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities to have a set procedure for writing directives to include the replacement of old directives with new ones.

SCOPE:

This directive applies to all personnel.

PERSON RESPONSIBLE:

All Personnel.

The computerized written directives’ data shall be sufficiently backed up in case of data loss.

Format of Directives [FCAC 2.01a]

The header of a directive will include the directive number, references, rescinded directives, bureau, chapter title, and topic/subject.

The body of the directive will contain the following:

PURPOSE: This is a short statement of what the directive is about and the need or goal of the directive.

POLICY AND PROCEDURES:

Bureau written directives describe all facets of

facility operations, maintenance, and administration and can consist of policies and procedures, post orders, directives, meeting minutes, plans, rules, inmate handbook, memoranda, or other documents that further clarify General Orders or direct activities within the Monroe County Detention Facilities. [ALDF- 7D-06] [CORE-7D-01]

Sufficient hard copies of the manuals or electronic media containing the directives shall be placed in each area so all employees have ready access to the directives unless security concerns justify limited access. [ALDF-7D-06]

SCOPE: This is a listing of whom this directive applies to.

PERSON RESPONSIBLE: This is who is responsible for ensuring the directive is followed.

DEFINITIONS: If needed.

POLICY AND PROCEDURES: This is the actual way in which the directive is carried out. This should be a step-by-step listing of how to perform the tasks necessary to complete the directive.

The footer of the directive will include the directive number, date of original, previous

BOC - 1:028

Date of Original: 9/15/99

1

 

Previous Revision Date(s): 5/5/00, 7/3/09, 8/22/11, 12/12/12

 

Dissemination Date: 5/18/16

Effective Date: 5/25/16

 

 

 

revision dates, dissemination date, and effective date.

There shall be a table of contents and index for the Bureau of Corrections Directive Manual. [FCAC 2.01b]

Writing New Directives or Revising Old Directives [FCAC 2.01d]

Any person within the Bureau of Corrections can write a directive or suggest changes to existing directives. A new directive `must be written in the above format and must be sent to the Operations Commander via the chain-of- command. Suggested changes to an existing directive should be written on a chain-of- command memo. [ALDF-7D-07]

The Operations Commander will forward the suggested changes to the Accreditation Specialist. The Accreditation Specialist will draft the directive with the revisions and send it to the Command Review Committee for further input.

All suggestions approved by the Command Review Committee will be incorporated into the next draft which is forwarded to the Operations Commander and Major of the Bureau of Corrections for initial review and input.

These suggestions will then be incorporated into the next draft which is forwarded to the Reviewing Committee.

These suggestions will then be incorporated into the next draft which is forwarded to the Operations Commander for final review.

These suggestions will then be incorporated into the next draft which is forwarded to the Voting Committee.

After the Voting Committee votes, a final version will be sent to the Sheriff for signature.

After the Sheriff signs off on the directive, the Accreditation Specialist shall ensure the directive is changed and disseminated electronically to all affected employees within a specified timeframe. [FCAC 2.01e] [ALDF-7D- 08] [CORE-7D-01]

Replacement of existing Directives

Once a directive has been written and approved, a paper copy will be disseminated a minimum of seven days prior to implementation to every person or post that maintains a paper copy of the Bureau of Corrections Written Directives Manual. It is the responsibility of the person working at that post to insert all new policies and remove all old policies from their manuals. An electronic copy of the Bureau of Corrections Written Directives Manual shall also be posted in the computer where all employees can view. [FCAC 2.01f] An email will be sent to all employees affected by the change that they must electronically sign stating they are aware of the revisions and that it is their responsibility to read and understand all policies, procedures, rules and regulations including subsequent changes contained in the manual. [FCAC 2.02e] [ALDF-7D-08] [CORE-7D-01]

When appropriate, new or revised directives are also disseminated to contractors, volunteers, and inmates prior to implementation. The Programs Services Director is responsible for mailing directives to volunteers when needed. [ALDF-7D-08] [CORE-7D-01]

All Watch Supervisors shall also ensure that new and revised policies are discussed during roll call.

Maintaining Copies

The Accreditation Specialist is responsible for maintaining a paper copy of previous changes, and the official electronic copy of all Bureau of Corrections written directives. [FCAC 2.01g] This includes maintaining the draft approvals for the appropriate amount of time as stated in the State of Florida General Records Schedule.

Annual Review

The Major of the Bureau of Corrections shall review ALL written directive manuals annually. [FCAC 2.01c] [ALDF-7D-06] [CORE-7D-01]

BOC - 1:028

Date of Original: 9/15/99

2

 

Previous Revision Date(s): 5/5/00, 7/3/09, 8/22/11, 12/12/12

 

Dissemination Date: 5/18/16

Effective Date: 5/25/16

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:029

REFERENCES:

 

 

 

FCAC 4.06 a,b,c

 

RESCINDS:

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 2

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Off-Duty and Extra-Duty Employment

_____________________

 

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities to allow staff to engage in off-duty and extra- duty employment so long as it does not conflict with their primary duties. [FCAC 4.06a]

SCOPE:

This directive applies to all personnel.

PERSON RESPONSIBLE:

All Personnel.

POLICY AND PROCEDURES:

There are three types of off-duty/extra-duty employment allowed:

U.S. Marshal (USM) details

Part-time employment in the private sector [FCAC 4.06]

Any other extra-duty detail that is approved by the Major of the Bureau of Corrections

USM Detail Requirements

State certified Deputy

Posses a current firearm qualification card from the Monroe County Sheriff’s Office (MCSO) Training Division

NOT the subject of any internal or external investigation nor under any suspension

NOT on medical or administrative leave

Has NOT previously been convicted of a misdemeanor crime of domestic violence.

Extra-Duty and Private Sector Employment Requirements

You may NOT carry a firearm during private sector employment.

All Sheriff's personnel shall obtain prior approval from the Sheriff/designee via the chain-of- command before engaging in other employment, occupation, profession, or commercial enterprise. [FCAC 4.06c] Approval will NOT be granted for extra-duty or off-duty employment that might interfere with official duties (e.g., employment whose primary source of income involves the sale or distribution of alcohol or adult entertainment, bail bond agencies, investigative work for attorneys, collection, insurance, security agencies, or potential

BOC - 1:029

Date of Original: 5/5/00

1

Dissemination Date: 8/11/06

Previous Revision Date(s): 9/29/00, 1/16/06

Effective Date: 8/21/06

 

 

 

 

conflicts).

All significant events occurring during extra-duty assignments shall be documented and forwarded as soon as possible to the Operations Commander.

USM Details

Employees working USM details must remember that they are representing the Monroe County Sheriff's Office and shall dress and act accordingly. Employees must adhere to all current policies and procedures. [FCAC 4.06c]

The Operations Commander's Assistant is the point of coordination for USM details. To apply, you must contact the Operations Commander's Assistant and request that your name be added to the list of qualified deputies. [FCAC 4.06c] You must prove you are firearms qualified by providing a copy of your firearm qualification card. You must also meet all requirements listed under USM Detail Requirements listed above in this policy. You will be contacted if a detail becomes available and it is on your day off. You may choose to work the detail or to decline to work it.

Approval, Review, and Revocation Process for USM Details [FCAC 4.06c]

The Operations Commander's Assistant is responsible for approving, reviewing, and revocating USM details according to the USM Detail Requirements listed above in this policy. If a deputy's qualifications change after approval, that Deputy's approval status will be revoked.

The Operations Commander may decide to temporarily revoke a deputy's eligibility after review of a deputy's performance or as a result of an Internal Affairs investigation. A written notice will be sent from the Operations Commander to the Deputy and Operations Commander's Assistant in a timely manner.

If your services are no longer needed, you will be contacted in writing and advised that your name is being withdrawn from the list of qualified deputies.

If for any reason you do not wish to remain on the USM Marshal call list, just contact the Operations Commander's Assistant and ask to have your name removed.

If anything happens out of the ordinary during your USM Marshal detail, you shall contact the Marshal that you are working with and advise him/her of the situation. [FCAC 4.06b] You shall also document all significant events and turn the report into the Operations Commander as soon as possible after completing your detail. [FCAC 4.06c]

Other Off-Duty Details

There may be other off-duty details that arise from time-to-time. These details shall be reviewed and approved by the Major of the Bureau of Corrections. Most of these details will be watching inmate workers on work details for non-profit organizations. The Major of the Bureau of Corrections shall determine the necessary qualifications for these details on a case-by-case basis. The Major of the Bureau of Corrections reserves the right to deny a deputy's participation in off-duty details if the detail and/or the Deputy's qualifications fall outside the parameters of this policy.

BOC - 1:029

Date of Original: 5/5/00

2

Dissemination Date: 8/11/06

Previous Revision Date(s): 9/29/00, 1/16/06

Effective Date: 8/21/06

 

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:030

REFERENCES:

 

 

 

FMJS 2.14(a)-(f)

 

RESCINDS:

 

F.S.S. 951.033

 

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 2

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Inmate Processing Fee

_____________________

 

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities to collect a $20.00 processing fee from all inmates who arrive in the jail to defray processing costs.

SCOPE:

This directive applies to all Property Clerks.

PERSON RESPONSIBLE:

Program Services Director.

DEFINITIONS:

Inmate's Individual Account - This is the inmate's commissary account.

Fee - $20.00 processing fee.

POLICY AND PROCEDURES:

Implementation

All inmates that are processed into the Monroe County Detention Facilities will be charged a $20.00 processing fee.

Exceptions

If an inmate is returned from State Prison for trial or appeals, they are exempt from the processing fee unless the return is for a new charge.

If an inmate is being housed for another agency (e.g., U.S. Marshal, Immigration & Customs Enforcement, Border Patrol, Customs, or any others the Sheriff deems exempt), they are exempt from the processing fee.

Notification to Inmates

Inmates are advised of the processing fee during admittance and in the Inmate Handbook.

Payment of Processing Fee

After an inmate has been processed into one of the Monroe County Detention Facilities, an individual account will be opened in the inmate's trust fund account. Any monies that were in the possession of the inmate will be deposited into this account. Any additional funds sent or dropped off to the inmate will also be deposited into this account.

A Processing fee of $20.00 will be charged to each non-exempt inmate's account in order to defray the cost of processing. This fee is deducted at the time the inmate's account is opened.

BOC - 1:030

Date of Original: 4/16/01

1

Dissemination Date: 8/15/11

Previous Revision Date(s): 1/10/08

Effective Date: 8/22/11

 

 

 

 

If an inmate has no money at the time the fee is charged, the account will be debited for the amount due and the account will carry a negative balance until monies are deposited into the inmate's individual account. If the inmate at any time receives any monies, then a portion of the negative account will be satisfied before any commissary can be purchased.

If an inmate's individual account does not contain sufficient funds to cover the processing fee, then a civil restitution lien may be placed against the inmate's individual account or other property. The civil lien, if instituted, may continue for three (3) years and applies to the individual account of any inmate who is reincarcerated in a Monroe County Detention Facility.

Priorities for Inmate's Individual Funds

The use of each inmate's individual account funds will be in the following order of priority:

Any court judgements (e.g., child support)

To make bond

Payment of the processing fee

Payment of medical fees

Commissary purchases

BOC - 1:030

Date of Original: 4/16/01

2

Dissemination Date: 8/15/11

Previous Revision Date(s): 1/10/08

Effective Date: 8/22/11

 

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:031

REFERENCES:

 

 

 

FCAC 17.02

 

RESCINDS:

 

ALDF-7C-02, 7D-17, 7F-05

 

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 2

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Volunteer Orientation Curriculum

_____________________

 

 

 

 

Sheriff of Monroe County

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities to establish curriculum requirements for volunteer orientation to ensure that new volunteers understand the facility and operating policies and procedures. The volunteers shall acknowledge in writing that they will comply with these policies and procedures. [ALDF-7D-17]

SCOPE:

This directive applies to all volunteers.

PERSON RESPONSIBLE:

Programs Services Director.

POLICY AND PROCEDURES:

Each volunteer will complete orientation, including signing the attendance sheet and other required forms, prior to assignment. [FCAC 17.02] The lines of authority, responsibility, and accountability for volunteers are specified during orientation. [ALDF-7F-05]

The Programs Services Director is responsible for making additions, deletions, or changes to the volunteer orientation class contents as these occur.

The volunteer orientation curriculum shall be reviewed regularly for content and presentation.

The Programs Services Director shall incorporate required changes as soon as possible after announcement and/or implementation.

REQUIREMENTS:

At a minimum, the following basic curriculum requirements shall be covered in the volunteer orientation:

Accreditation process;

Security procedures;

Hostage plan;

Use of force regulations:

Key control;

Interpersonal relationships;

Report writing;

Inmate rules and regulations;

Fire plan;

Evacuation plan;

BOC - 1:031

Date of Original: 5/16/06

1

Dissemination Date: 7/11/16

Previous Revision Date(s): 5/16/06, 8/22/11

Effective Date: 7/18/16

 

 

 

 

Escape plan;

Social and cultural lifestyles of the inmates;

Rights and responsibilities of inmates; and

Inmate sexual abuse/assault awareness, prevention, response, reporting procedures and confidentiality requirements.

Airborne/bloodborne pathogens and biohazards;

Confidentiality of information [ALDF-7D-17]

Volunteers’ Code of Ethics. All volunteers will be held accountable for compliance with the Volunteers’ Code of Ethics. [ALDF-7C- 02]

OTHER ITEMS OF INTEREST:

Other items of interest may be included in the volunteer orientation. The format or contents of the orientation class may be changed to make it more efficient, receivable, or interesting within the requirements of the curriculum.

BOC - 1:031

Date of Original: 5/16/06

2

Dissemination Date: 7/11/16

Previous Revision Date(s): 5/16/06, 8/22/11

Effective Date: 7/18/16

 

 

 

 

 

BUREAU DIRECTIVE: BOC - 1:032

REFERENCES:

 

 

 

ALDF-2A-11

 

RESCINDS:

 

CORE-2A-08

 

 

 

 

 

 

 

 

BUREAU:

Corrections

NO. OF PAGES: 8

MONROE

 

 

 

CHAPTER: Administrative

 

COUNTY

 

 

 

 

SHERIFF’S

 

 

 

 

 

 

OFFICE

TOPIC:

Standardization of Electronic

_____________________

 

 

 

Logbook Entries

Sheriff of Monroe County

[ALDF-2A-11] [CORE-2A-08]

PURPOSE:

The purpose of this directive is to establish policy for the Monroe County Detention Facilities to maintain a standardized format of log entries. Log entries may be used for reference or future information regarding inmate management and/or specific incidents.

SCOPE:

This directive applies to all certified deputies.

PERSON RESPONSIBLE:

Shift Sergeants.

POLICY AND PROCEDURES:

All entries will be preceded by a time entry using the 12-hour time clock.

All entries concerning any detention personnel must show that person's rank or position and last name.

All entries of importance should have the high priority box checked making those entries appear red.

All entries involving inmates must be LINKED to that inmate.

Creating an Inmate LINK

Click "LINK to inmates button"

Search by full name

Check box next to correct name(s)

LINK to inmate(s)

Items/Events Required to be Logged

Listed below are items that MUST be logged. Not every possible log entry is covered. Use common sense and log all other activities that you deem necessary.

Deputies coming on-duty and deputies going off-duty

Head counts

Head counts clear

Security rounds / Visual check of inmates

All inmate movements (e.g., processed in/out, medical, court, 1st appearance, law library, visitation, work release, inmate workers, etc.) (LINK to inmate)

BOC - 1:032

Date of Original: 6/14/06

1

Dissemination Date: 4/21/10

Previous Revision Date(s): 12/31/08

Effective Date: 4/30/10

 

 

 

 

Inmate housing assignments (LINK to inmate)

All people entering a Dorm/Unit except deputies assigned as rovers (e.g., majors, captains, lieutenants, sergeants, support staff, medical staff, religious providers, canteen personnel, volunteers, attorneys, etc.) (Show the person's rank/position and last name)

Informational telephone calls

Mail call: State whether the Rover delivered the incoming mail to the Dorm/Unit or the Dorm/Unit Deputy passed out mail to the inmates.

Mail picked up (for outgoing inmate mail)

Food and juice carts in/out of Dorm/Unit

Razors in/out (LINK to inmate)

Recreation yard doors opened/closed or inmates taken to/returned from main recreation yard (LINK to Dorm inmates)

Disciplinary problems with inmates (LINK to inmate)

All Incident Reports and Use of Force Reports (LINK to inmate if applicable)

All information required of all deputies assigned to that post to be advised of (FYI and high priority entries) (LINK if about inmate)

General clean up started/completed (floors swept and mopped, garbage emptied)

Hair clippers in/out (LINK to inmate)

Phones turned on/off

Cell inspections

Relief in/out (Relief Deputy will log in under their name and log relief in/out)

Time of occurrence

NOTE: If computers are down, revert to paper logbook entries (see directive BOC - 1:021).

LOG CODES

There are approximately 100 log codes used for a heading for your log entry. Log codes will be added and deleted as needed. As of the date of this policy, the log codes are:

 

LOG

LOG DESCRIPTION

LINK TO INMATE

 

 

CODE

 

 

 

 

 

 

 

 

 

 

 

ATTY IN

Attorney in

 

 

 

ATTY OUT

Attorney out

 

 

 

CAI

Canteen in

 

 

 

CAO

Canteen out

 

 

 

CAPT IN

Captain in

 

 

 

CAPT OUT

Captain out

 

 

 

MAJOR IN

Major in

 

 

 

MAJOR OUT

Major out

 

 

 

CI

Court in

LINK

 

 

CL

Clippers issued

LINK

 

 

 

 

BOC - 1:032

Date of Original: 6/14/06

2

 

 

Previous Revision Date(s): 12/31/08

 

 

Dissemination Date: 4/21/10

Effective Date: 4/30/10

 

 

 

 

 

 

CI

Court in

LINK

 

 

 

CL

Clippers issued

LINK

 

 

CLEAN F

Clean up finished

 

 

 

 

CLEAN S

Clean up started

 

 

 

 

CLERGY IN

Clergy in

 

 

 

 

CLERGY OUT

Clergy out

 

 

 

 

CM

Cell movement

LINK

 

 

CO

Court out

LINK

 

 

DAY IN

Day room open / phones on

 

 

 

 

DAY OUT

Day room closed / phones off

 

 

 

 

DJJ IN

Juvenile in

LINK

 

 

DJJ OUT

Juvenile out

LINK

 

 

DOOR

Standing at the door

LINK

 

 

DP

Disciplinary problems

LINK

 

 

DRCI

DR committee in

 

 

 

 

DRCO

DR committee out

 

 

 

 

DRS

DR served

 

 

 

 

EMERGENCY

Any type of emergency alarm/occurrence

 

 

 

 

ERR

Error

 

 

 

 

FAI

First Appearance in

LINK

 

 

FAO

First Appearance out

LINK

 

 

FEED

Feeding

 

 

 

 

FI

Chow in

 

 

 

 

FO

Chow out

 

 

 

 

FYI

For your info

LINK if about inmate

 

 

GPLV

General population lost visit

LINK

 

 

HC

Physical head count conducted

 

 

 

 

HCC

Head count cleared

 

 

 

 

HIP

High pro showers

LINK

 

 

IG

Incoming grievance

 

 

 

 

INSP

Cell inspections

 

 

 

 

LAW LIB IN

Law Library in

LINK

 

 

LAW LIB OU

Law Library out

LINK

 

 

LDRYI

Laundry in

 

 

 

 

LDRYO

Laundry out

 

 

 

 

LE

Late entry

 

 

 

 

LT IN

Lieutenant in

 

 

 

 

LT OUT

Lieutenant out

 

 

 

 

 

Mail call (Use for inmate mail being delivered

 

 

 

 

MAIL

to Dorm/Unit and when passed out to inmate)

 

 

 

 

MAINT IN

Maintenance person in

 

 

 

 

MAINT OUT

Maintenance person out

 

 

 

 

MC

Main Control

 

 

 

 

MED IN

Medical in

 

 

 

 

MED OUT

Medical out

 

 

 

 

 

 

BOC - 1:032

Date of Original: 6/14/06

3

 

 

Previous Revision Date(s): 12/31/08

 

 

 

Dissemination Date: 4/21/10

Effective Date: 4/30/10

 

 

 

 

 

 

 

MPU

Mail picked up (Use for inmate mail going out)

 

 

 

OFF DUTY

Deputy off duty

 

 

 

ON DUTY

Deputy on duty

 

 

 

OTH

Other

LINK if about inmate

 

 

PD IN

Public Defender in

 

 

 

PD OUT

Public Defender out

 

 

 

PER CK

Perimeter check

 

 

 

PI

Processed in

LINK

 

 

PO

Processed out

LINK

 

 

PROG

Programs

 

 

 

PT IN

Pre-Trial in

 

 

 

PT OUT

Pre-Trial out

 

 

 

PW IN

Public Works in

 

 

 

PW OUT

Public Works out

 

 

 

PWPU

Paperwork picked up

 

 

 

RCIN

In restraint chair

LINK

 

 

RCOUT

Out restraint chair

LINK

 

 

 

 

LINK KW Dorms, A1, &

 

 

RECC

Rec yard closed

B1 inmates

 

 

 

 

LINK KW Dorms, A1, &

 

 

RECO

Rec yard open

B1 inmates

 

 

REL IN

Relief in

 

 

 

REL OUT

Relief out

 

 

 

REMAND

Remand from court

LINK

 

 

REST

Resting in bed

LINK

 

 

RX

Meds handed out

 

 

 

RZI

Razor in

LINK

 

 

RZO

Razor out

LINK

 

 

SC

Shift change

 

 

 

SGT IN

Sergeant in

 

 

 

SGT OUT

Sergeant out

 

 

 

SHERIFF IN

Sheriff in

 

 

 

SHERIFF OUT

Sheriff out

 

 

 

SHO

Showers

 

 

 

SIT

Sitting down

LINK

 

 

SR

Security rounds / Visual check of inmates

 

 

 

SWAT IN

SWAT in

 

 

 

SWAT OUT

SWAT out

 

 

 

TELE OFF

Telephones off

 

 

 

TELE ON

Telephones on

 

 

 

TI

Inmate worker in

LINK

 

 

TO

Inmate worker out

LINK

 

 

TRAN IN

Transportation in

 

 

 

TRANS OUT

Transportation out

 

 

 

 

 

BOC - 1:032

Date of Original: 6/14/06

4

 

 

Previous Revision Date(s): 12/31/08

 

 

Dissemination Date: 4/21/10

Effective Date: 4/30/10

 

 

 

 

 

V IN

Visitation started

 

V OUT

Visitation ended

 

VCOP IN

Visitor law enforcement in

 

VCOP OUT

Visitor law enforcement out

 

VP IN

Visitor probation in

 

VP OUT

Visitor probation out

 

WKIN

Weekender in

LINK

WKO

Weekender out

LINK

WRI

Work Release in

LINK

WRO

Work Release out

LINK

Time of Occurrence

Occurrence time will be used when entry is late.

EXAMPLES OF LOG ENTRIES

REMINDER: ALL ENTRIES INVOLVING INMATES SHALL BE LINKED (e.g., inmate movement, razors in/out, hair clippers issued, disciplinary problems, FYI entries, Hi-pro showers, recreation, etc.)

At beginning of shift, ensure the off-duty deputy logs off computer and the on-coming deputy logs on computer.

Beginning of Shift Entries

Log code (ON DUTY)

D/D G. Reis on-duty

Log code (HC)

Physical head count conducted 54-0-54

Log code (HCC)

Head count cleared

Log Code (OFF DUTY)

D/D Shine off-duty

Rounds

Log code (SR)

Security Rounds / Visual check of inmates

All Inmate Movements (LINK to inmate)

Log code (LAW LIB OU) (LINK to inmates) Decola, Robert to L/L

53-1-54

1 L/L

NOTE: Ensure you also log and link ICE inmates when they use the ICE Law Library.

Log code (MED OUT) (LINK to inmate) Smith, Michael

Jones, Mark

White, Joe to Medical 50-4-54 1 L/L

3 Medical

Log code (LAW LIB IN) (LINK to inmate) Decola, Robert returns from L/L 51-3-54

3 Medical

Log code (MED IN) (LINK to inmate) Smith, Michael

Jones, Mark

White, Joe

return from Medical 54-0-54

BOC - 1:032

Date of Original: 6/14/06

5

Dissemination Date: 4/21/10

Previous Revision Date(s): 12/31/08

Effective Date: 4/30/10

 

 

 

 

Log code (V IN) (LINK to inmate) Croft, Steve to visitation 53-1-54

1 V

Log code (V OUT) (LINK to inmate) Croft, Steve returns from visitation 54-0-54

NOTE: Do not log visitation when working in units; the inmates do not leave the unit for visits. You must log visitation when working in dorms because the inmates leave the dorm for visits.

Log code (RECO) (LINK to inmate if rec yard is not connected to dayroom)

Freeman, Jason Black, Shawn to rec

52-2-54

2 REC

Log code (WRO) (LINK to inmate) Foster, Byron

to work release 51-3-54

2REC

1W/R

NOTE: The numbers will change throughout the day according to inmate movements.

Inmate Housing Assignments (LINK to inmate)

Log code (PO) (LINK to inmate) James, Rick

to Echo

50-3-53

2REC

1W/R

Log code (PI) (LINK to inmate) Welch, Steve

Mulligan, John from Echo 52-3-55

2REC

1W/R

Log code (PO) (LINK to inmate) Thompson, Casey

to Sickbay per Medical 51-3-54

2REC

1W/R

Log code (PO) (LINK to inmate) Leatherwood, Larry

to I/R R.O.R.

50-3-53

2REC

1W/R

All People Entering your Dorm/Unit except Deputies Assigned as Rovers

Log code (MED IN)

Nurse John in for sick call

Log code (LT IN)

Lt. Sweeney in

Log code (RX)

Nurse Carolyn in to pass meds

Log code (CAPT IN)

Capt. Age in

Log code (SGT IN)

Sgt. Silvers in

All People Exiting your Dorm/Unit except Deputies Assigned as Rovers

Log code (MED OUT)

Nurse John out

Log code (LT OUT)

Lt. Sweeney out

Log code (RX)

Nurse Carolyn out, med pass completed

Log code (CAPT OUT)

Capt. Age out

Log code (SGT OUT)

Sgt. Silvers out

BOC - 1:032

Date of Original: 6/14/06

6

Dissemination Date: 4/21/10

Previous Revision Date(s): 12/31/08

Effective Date: 4/30/10

 

 

 

 

Informational Telephone Calls (LINK if it concerns an inmate)

Log code (FYI) (LINK to inmate)

Capt. Age called and advised that i/m Down, Mark has a scheduled appointment with a forensic psychologist.

Log code (OTH)

Kitchen called and advised that dinner will be late 15 minutes.

Log code (FYI)

Lt. Crane called and advised that the i/m's can watch the World Series and stay up past lockdown.

Mail or Paperwork Picked-up or Delivered to Inmates (NEVER link to inmate)

Log code (PWPU)

D/D E. Reis picked up paperwork

Log code (MAIL)

All mail passed out

Log code (MPU)

D/D Hill picked up mail

Meals in Dorm/Unit

Log code (FI)

Food and juice carts in (3 straps, 54 trays)

Log code (OTH)

Serving starts, no shortage

Log code (CLEAN S)

Clean up starts

Log code (FO)

Food and juice cart out (3 straps, 54 trays)

Log code (CLEAN F)

Clean up ends

Razor Pass (Razors SHALL be linked to inmates)

Log code (RZO) (LINK to inmates) 20 new razors, 5 passed out Mazza, Joseph

Tanzi, Michael

Dahmer, Jeffrey Bundy, Ted Manson, Charles

Log code (RZI)

5 razors returned, all 20 razors accounted for

Head Counts

Key West

Log code (HC)

Physical head count conducted, called into I/R Control

54-0-54

Key Vaca

Log code (HC)

Physical head count conducted, called into Main Control

ADorm 25-0-25

BDorm 21-0-21 ISO 1-0-1 47-0-47

Plantation Key

Log code (HC)

Physical head count conducted, called into Main Control

Dorm 46-0-46 ISO 1-0-1 47-0-47

ALL facilities

Log code (HCC)

Head count clears

Recreation

Key West Units, Marathon, & Plantation Key

Log code (DAY IN)

Day room opened, phones on, TVs on

Log code (RECO)

Rec yard opened

BOC - 1:032

Date of Original: 6/14/06

7

Dissemination Date: 4/21/10

Previous Revision Date(s): 12/31/08

Effective Date: 4/30/10

 

 

 

 

Log code (RECC)

Rec yard closed

Log code (DAY OUT)

Day room closed, phones off, TVs off

Key West Dorms and Units A1 & B1

Log code (DAY IN)

Day room opened, phones on, TVs on

Log code (RECO) (LINK to inmates) Rec yard opened

Freeman, Jason Black, Shawn Perez, Luis

to rec

51-3-54

3 REC

Log code (RECC) (LINK to inmates) Rec yard closed

Freeman, Jason Black, Shawn Perez, Luis back from rec 54-0-54

Log code (DAY OUT)

Day room closed, phones off, TVs off

Disciplinary Problems with Inmates and Information Deputies Assigned to Post shall be Aware of (FYI's and High Priority)

Log code (FYI) (LINK, Mark as High Priority) Inmate Murtle, Darlene was put on Hi-Pro status because she bit Deputy Smith's arm.

Log code (FYI) (Mark as High Priority) Inmates were arguing over the TV. The TVs were turned off and Inmates were locked down for one hour.

Log code (FYI) (Mark as High Priority) Major Taylor will be conducting inspection tomorrow from 0800-1400 hours.

Relief in/out

Log code (REL IN)

D/D Echevarria in (specify 15 or 30 minute break)

Log code (REL OUT)

D/D Echevarria out (specify 15 or 30 minute break)

End of Shift Entries

NONE (Log off computer and on-coming deputy signs on computer)

NOTE: Not all possible log entries are covered above, but all entries shall follow the basic format shown above.

BOC - 1:032

Date of Original: 6/14/06

8

Dissemination Date: 4/21/10

Previous Revision Date(s): 12/31/08

Effective Date: 4/30/10